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FREE Printable Travel Planner

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Plan for your next adventure or road trip with this FREE Printable Travel Planner. Includes daily itineraries, budget planning, checklists and so much more! Just download, print and get planning!

Make travel planning easier with checklists!

All the things that need done before travelling and road trips can feel overwhelming. But you can help manage all the planning stress by writing it down! Today we’re sharing 23 pages in our FREE ‘This Big Adventure Travel Planner’. Just download the sheets you want to use, print them out and you’re one step closer to a stress free trip!

What This Printable Travel Planner Includes:

All of these pages are free to use! They’re in a simple format that is easy to read and print. Just print them off and you’re one step closer to being a travel planning rockstar!  Here is what is included:

• First, click here to  DOWNLOAD all 23 pages
• Monthly Calendar – a birds eye view of your travel month
• Accommodation Research – an easy way to narrow down accommodations
• Accommodation Details – for details of your stay
• Travel Overview – an overall look at your trip
• Trip Snapshot – another overall look at your trip
• Budget Overview – plan your travel spending
• Expense Tracker – keep track of your travel spending
• Daily Planner – an overall view of your trip, by day
• Daily Itinerary – a more detailed look at your trip, by day
• Daily Road Trip Planner – a detailed schedule for road trips by day
• Road Trip Destinations – list where you want to go, what to visit and what to do
• Activity Planner – detailed planning of your trip activities
• Activities to Try – list what you want to do
• Restaurants to Try – list the restaurants you want to try
• Shopping + Souvenirs – keep track of shopping
• Packing Cheat Sheet – a list of items to pack
• What to Pack – a blank sheet so you can list what you want to pack
• Outfit Planner – a more detailed way to plan your trip outfits
• Travel Checklist – a blank checklist for everything you want to take
• Grocery List – for snacks and groceries
• Pet Sitter Notes – info for safe care of your critter!
• Notes/Journal – a place to keep track of highlights of your trip

How to Use This Travel Planner:

• Download: Download the sheets that you want…individual pages or all of them, it’s up to you!
• Print:  You can print them in colour or black and white on to letter sized paper. I set my printer to “Fill Page”. Often, I like to send kits like this off to get printed to a place like Staples…it’s inexpensive and the quality is so nice.
• If you like, you can  keep all of the pages in a binder  with sheet protectors.
• Get planning for your trip!

DOWNLOAD your FREE Travel Planner Here!

PIN IT for later!

More FREE Printables!

• Camping Food List
• Camping Supplies Checklist
• Summer Road Trip Eye Spy for Kids
• What to Pack for a Houseboat Trip
• Snowshoe Checklist for Easy Treks

Happy Planning!

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Looking for a free printable travel planner? Well, you’re in the right place. Get a FREE printable Travel Planner Template for your perfect trip now.

Your remedy for pre-trip chaos and forgotten toiletries is here. Take the stress out of trip planning and turn your wanderlust into reality with our printable travel planner. An extensive checklist of everything you could ever need – this travel planner template will help even the most forgetful to arrive and depart fully equipped.

We’ve created a travel planner template to make your life easier and your travel experience as smooth as possible. You can print this travel itinerary planner any time and as much as you want – there is no limit! Our printable travel planner has no dates . Hence, you can plan your future trips for years to come.

Your travel itinerary planner is here for you and the trips you’ve always wanted.

Get this 17-page PDF Printable Travel Planner to help you plan your dream trip for FREE now. Never again a finger brushing with toothpaste at a hotel. Organize your trip and reduce the hassle with our travel planner template.

WHAT IS INSIDE YOUR FREE TRAVEL PLANNER?

• PERSONAL page
• WORLD MAP page
• INSPIRATIONAL QUOTES
• BUCKET LIST page with places you want to explore (2x)
• BRAINSTORMING DESTINATION page – get a little knowledge about the destinations you go to
• DESTINATION page – details about your transport information and accommodation
• THINGS TO SEE & DO page
• WEEK TRAVEL ITINERARY : print multiple copies to organize each week of your travels
• TRAVEL CALENDAR – to keep track of the key dates and overview of your trips
• BUDGET PLANNER : break down your budget by category to track expenses during your trip
• TRAVEL MEMORIES page
• PERFECT PACKING LIST : carry-on checklist
• ULTIMATE PACKING LIST – make sure you pack everything you need for your trip 
• EXTRA NOTES

Ready to start planning ? Just confirm the subscription, and we will send it directly to you to download.

Why do you need to subscribe?

Not only you receive our free travel planner , but you will also get a newsletter (once in a couple of months) where we will inform you about all the upcoming giveaways!

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Vacation Planner Printables – Plan the Details, Focus on the Fun

Summer and vacation go together like peanut butter and jelly.   Whether you’re hopping a plane for destinations far away, hitting the road for family fun, or just sticking close to home for a stay-cation – no other time of year is better.

One thing all vacations have in common is that they all need some sort of planning before they happen.  Even a simple car trip to visit family needs a few things to be considered.

Since printables are always my go-to tool for all my planning needs, I whipped up some vacation planner printables.  I can’t wait to share them with you, so let’s jump right in and take a closer look shall we?

Vacation planner printables help keep track of all the little details so you can focus on the fun

 Vacation Planner Printables

Vacations are supposed to be fun and relaxing, and I firmly believe that planning them should not be stressful.  Depending on where you’re going and what you plan to do – the planning process might be more involved.

For the most part, I think these vacation planner printables will come in handy, no matter what kind of vacation you are planning.

Vacation Planner Sets

For your convenience I’ve combined all the individual pages into one easy to download and print set. I’ve also created a half-size version.

Check the sets out below. Keep scrolling to take a closer look at the different pages and the instructions for using them.

Download the Letter Size Vacation Planner Set

Download the Half Letter Size Vacation Planner Set

Vacation Planner

When are you leaving?

Where are you staying?

Did you pre-book a tour or pre-pay for an activity?

There is a lot to consider and keep track of when planning a vacation, and this printable is the place to keep all those details together.

Click Here to Download the Vacation Planner Page

There’s room to keep track of when you’re leaving and arriving, where you’re staying, transportation if you need it, plus space to keep track of what you’ve already booked and what else you want to do.

Use the calendar at the bottom there to jot down your general plans so you can see at a glance what’s happening.  I left it open so you can section it off into multiple weeks if you choose.

Vacation Packing List

Whenever we travel I’m mindful of the amount of space luggage takes up, so I like to plan out what I’m packing.

Sometimes I plan by person and sometimes I plan by the bag so I can keep things better organized, but I always – ALWAYS – make a list.

Click Here to Download the Vacation Packing List Page

I use the light green boxes on top of the lists to designate who or which bag the list is for.  Then I write down what we need to bring and check it off as I pack it.

I can’t count the number of times we’ve gone to visit my parents and forgotten something there, so I started bringing our packing list with me so I could make sure that what we bring with us comes home with us.

Places to Go and Things to See

Part of the fun of going on vacation is being able to experience new things and visit new places.  Even if your vacation is a staycation I’m sure there are plenty of attractions and activities near you that would be new and fun for you and your family.

Click Here to Download the Places to Go Things to See Page

This vacation planner printable is a spin off my family fun activities planner .   Each section gives you room to jot down the name of a place you want to go or thing you want to see, the address and the admission prices if applicable.

On the right-hand side, you can circle indoor or outdoor (this is super helpful for those rainy days) as well as check off if it needs to be a day trip and if you want to go again.

I included a notes section in case there is anything you want to remember about them for next time.

Vacation Day Planner

I don’t like to follow a strict schedule when I’m on vacation, but sometimes you need something to help make sure you’re not overloading your day with too much stuff.

Rather than create a typical planner, I thought it would be fun to combine the idea of a day planner with a journal.

Click Here to Download the Vacation Day Planner Page

With this day planner, I wanted something that would let a person sort of loosely schedule (for lack of a better word) their day without being too confining or rigid.

I wanted to make sure there was a place to note down anything that was needed for the day, just in case you’re off on an adventure and need to remember to bring a lunch or something.

Then I thought about how our family likes to recaps our days in the evening, and I thought it would be really fun to include a space to jot down the highlights of our vacation days.  Things we loved and don’t want to forget.

Now, let’s get back to that day planner side.

Example of How You Could Use the Day Planner

I realize it looks kind of weird, but here’s a picture of how I use it.  I think the visual will be better than me attempting to explain it.

The way I pictured this planner in my head was as more of a timeline than a planner.

As you might have noticed, I also included little notes, because I think the planner side could also be a fun place to keep notes of your thoughts, and as a total bonus, it will be something nice to look back on when you get home.

Whether you choose to use them all, or only need one or two, I hope these vacation planner printables help meet your vacation planning needs all year round, not just in the summer.

Before You Go

Have you heard that there’s a Facebook group just for us squirrelies? Come on over and check out the Scatter-Brain’s Guide group. We chat planners, organizing, vote on designs, and, on occasion, I even share exclusive printables that you won’t find anywhere else.

It’s loads of fun and it’s free! Click the button below to check it out.

Until Next Time,

Happy Printing!!!

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36 Comments

This travel planner is amazing! It’s just what I need to plan my trip to South Africa. One question, how do I print them?!?

Thank you, Heather

Hi Heather, sorry for the late reply. Just click the pictures of the ones you want and then you can download the PDF versions to your computer so you can print them that way. I print as many of them as I need. Usually one copy of the packing list and the planner. Then I do one or two of the weekly ones, and as many of the daily ones as I need for the trip. I hope that helps.

This was so helpful in planning our girls trip. Thanks so much for sharing!

I’m happy to hear that you found these helpful for your trip Linda! I hope you had a wonderful girls trip!

These are super helpful, thank you for uploading them! I am going to travel across Mexico by myself for 3 weeks and end with my friend’s wedding at an all-inclusive for 1 week. Just organizing all the places I want to go and ideas people give me for sightseeing! Thanks again 😉

You’re very welcome! I hope these come in handy for planning your trip. It sounds very exciting.

Hello! I am trying to figure out how to print the vacation planner but can’t seem to find a link. Can you please point me in the right direction? Thank you!

Hi Amber, all you need to do to print the vacation planner is to click the image of the printable and it will either download right away (check your Downloads folder) or open the pdf so you can choose to print or download right from the browser. I hope that helps.

Do you have a vacation budget planner that goes with this vacation planner? I would love to have that piece if so! Going on our trip in 2 weeks and want to nail down everything!

Hi Chanel, I don’t have budget sheet to go with the vacation planner printables, but it is on my list of ones to make.

How can I access these wonderful planners?

Hi Megan, all you need to do is click the images for the planners you want and you’ll be able to download them. Hope that helps.

These vacation planners are AMAZING 🙂

Thanks so much, Jasmine. I hope you enjoy using them.

Perfect! Exactly what I was looking for. Thank you!

I’m so happy you like the vacation planner printables, Shaleah. I hope they work well for you.

You have really thought of everything! I do wish these came in half size so I could tuck them in my planner and be more “travel size”, but I’m sure I can do some printing magic and figure that out. Plus, I do most of my planning beforehand and just reference later anyway. These are so perfect thank you!

Hi Jessica, a half-size version of these is on my list, 🙂

Hi, how do we download free printable vacation planner?

Hi Amy, right now the vacation planner is all separate pages I’m working on an updated version but it’s not ready yet. To download the vacation planner, you just click the images of the pages you want. Then you can download or print straight from your browser. I hope that helps.

How do you print the daily planner?

Hi Kimberly, just click the image of the printable you want, then you can download it or print it straight from your browser. I hope that helps.

There is no hperlink for the vacation daily planner. Is there another way to download it?

Hi Kimberly, to download the vacation planner all you need to do is click the images of the pages you want.

Nevermind, I figured it out. Thanks for these.

Oh I’m glad you figured them out. Please let me know if I can help in any other way.

Thanks so much for sharing!

Hi Cayla, you are very welcome. I hope they come in handy for you.

Thank you so much! I am super picky about printables, but this is this was EXACTLY what I was looking for. It was also so easy to print and download. You are now my favorite printable site!!

Thank you so much for your kind words Jeannie. I’m really happy to hear that you found the vacation planner easy to print and download. I try to make things as easy as I can.

Thank you so much for sharing the vacation planner it was a time saving and very helpful.

Hi Mariam, I’m so glad you found them helpful!!!

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» Planner Templates » Travel Planner Template

TRAVEL PLANNER TEMPLATE

The Travel Planner Template provides a convenient way to organize and plan your next trip. It helps you map out the details of every step of your journey, from choosing destination, budgeting and booking transportation, to finding places to stay and deciding on activities. This template enables users to keep track of all the elements associated with their travel plans, such as flights, hotel stays, car rentals and other expenses. It also provides helpful reminders to ensure that everything is accounted for in the planning process. With this template, you can make sure your next trip goes off without a hitch!

• Travel Planner
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Printable Travel Planner Templates

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Use this Word and PDF downloadable business travel itinerary template and eliminate the cumbersome work of creating a whole itinerary from scratch. The template provides a log of important details such as the date, departure time, destination, arrival time, etc. These printable business travel templates are easily customizable. Customize Download

This free travel planner template is a document that outlines all the details of your trip, from your packing list and flight to your car rental, to ensure that everything runs smoothly. This printable business trip planner is ready-to-use and suits every type of trip. It is downloadable in Word and PDF format. Customize Download

Effortlessly plan your trips with our printable travel itinerary template. This document includes all the crucial details of your journey, such as when, where, to-do tasks, and more. Our editable business travel schedule template is easy to use and contains plenty of blank spaces to fill in the details. You can download it in both Word and PDF formats. Use our template to stay organized and on top of your trip. Customize Download

Maximize your travel planning with our Word travel itinerary template. This printable document covers all aspects of your trip, from managing flight, car rental, and hotel details, to planning your activities. Designed to suit every type of trip, our customizable planner can also be downloaded in PDF formats, giving you the flexibility you need. Stay organized and enjoy stress-free travel using our free business travel planner template. Customize Download

Enhance your travel planning experience with our printable daily travel planner template. This customizable travel itinerary template has time and to-do list columns for multiple days, allowing you to plan your days effortlessly. You can download the free travel planner template in PDF format, granting you the flexibility required for seamless organization. Customize Download

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Free Travel Planner Template Service

The Travel Planner Template is a comprehensive guide to help you plan your trip from start to finish. It covers everything from budgeting, researching destinations, packing lists, booking reservations and more! With the template as your companion, you'll be able to make the most of your journey and maximize the fun along the way. If you’re planning a trip and want an easy-to-follow resource that will take some of the stress out of the process, then this Travel Planner Template is for you! Stop spending time trying to figure out what needs to be done before your departure date - use this template now and get organized today! The destination awaits — are you ready? Download this template now, and make your travels a breeze. Don’t wait any longer — plan for the adventure of a lifetime with the Travel Planner Template! Download it today and start making your dreams come true. The world is yours to explore – what are you waiting for? Get started now and make your travel planning simpler than ever before!

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Enjoying the little things

June 29, 2017

15 FREE Trip Planner Printables for Your Next Vacation!

In need of free trip planner printables ? I’m giddy in excitement to share this ultimate travel planner that I’ve just created. I have here over 15 sheets of free travel organizers to help you map out your next travel plans! If you think you’ll be needing them soon, scroll along! This freebie is for all of you, travel buddies. It’s time to plan your next trip. Enjoy!

My heart is thumping in excitement as I write this post.  Ahhh, the word “travel”. How it sparks up so much delight and thrill in my heart! Two weeks from now, we’re flying out as a family, and the excitement is already mounting. My son Kyle can’t wait for the day to come!

Our vacation inspired me to create your free trip planner printables on the blog today. I felt we needed some organizers to make sure we won’t forget anything important for the trip. A little planning ahead, I thought, would make the travel a delightful one for the family. Hence, just last night, I again tried my hands at creating a trip planner.

As always, I love to share what I create. And you know what? Little did I know that my passion for planning has helped me grow this blog to a level that I’ve never expected. My blog traffic has doubled and even tripped because of all of you. Thanks for the warm support to the Shining Mom family!

If you have some extra time today, I am inviting you to look into our shelves of freebies. The Shining Mom’s Printables Library is waiting for you.

Meanwhile, here are the free trip travel planners that we have for you.  Ready to see some of the pages included? Let’s have a quick planner tour!

What’s Inside Your Free Trip Planner?

Vacation Checklists

I don’t know about you, but I certainly am the “list lover” kind of girl. I can smoothly carry on my to-do’s for the day with a list. And when it comes to traveling, I have to see the things sorted out, again, with an agenda. If you’re pretty much like me, I am happy to let you know that this free trip planner has different kinds of checklists for your traveling needs. Hooray!

Travel Details and Recommendations

In addition to the pretty checklists, well, of course, I’ve included travel organizers where you can see your trip details at a glance. This free travel planner includes important schedules and reminders such as flight departure time, hotel reservation details and more! I actually created these particular sheets to make sure we won’t be missing out any in our upcoming travel. And to be sure that we get to have the best experience, I’ve also created a nifty page where we can write the travel recommendations we read or get from friends. Functional planner? But of course!

Outfit Planner, Travel Journal and More!

I also did not forget other travel planning nice-to-haves such as your outfit planner. (Yes, ladies, even your look for the travel needs to be carefully thought of!) And to make sure the vacation memory remains as vivid as it can be, there are also printable travel journal pages included!

Plan a Trip with this Free Travel Planner

Would you like print Shining Mom’s free trip planner already? You can easily do so by simply hopping over HERE . By the way, I have created four travel planner covers for you which you can also print for free. View the cover pages HERE . And… that’s it! You’re ready to lay your plans for your next travel!

Are you travelling soon? Do you have any organizer in mind for a trip that you wish to see in my future post? Feel free to leave your suggestions at the Comments and I’ll see what I can do!

Meanwhile, you might want to check out my Shining Mom’s library of free printables. I have already created thousands of freebies for you. Here are the current top posts that you might like to see:

• Nifty Budget Binder
• Free Meal Planner
• Ultimate Student Binder

Not time to print this planner yet? Pin this post on Pineterst for future use!

I hope you can use this planner, friends! And oh, if you like this post, please pin the topmost image on Pinterest? You’ll help me grow this blog that way and you can also easily access the post in the future. Thanks in advance!  Have a great day ahead!

July 14, 2017 at 1:19 am

You’re so creative!

July 16, 2017 at 8:47 am

Thanks, Kathy!

November 4, 2017 at 8:56 am

This is amazing and just what I needed! Thanks a lot for sharing 🙂

November 4, 2017 at 2:35 pm

You’re welcome!

April 24, 2018 at 8:21 pm

This is so amazing! My husband and I are planning our first ever beach resort vacation, so these will come in quite handy! I found you while doing a quick travel planner search on Pinterest. Thank you for the freebies!

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Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

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Travel Itinerary Template Word

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Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

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Weekly Itinerary Template

Birthday Itinerary Template

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Program itinerary template, meeting itinerary template, travel itinerary template pdf.

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Itinerary Template – Free Travel Itinerary Templates

Business Tour – Free Travel Itinerary Templates

Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.

About The Author

Calypsotree.com.

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers' financial questions.

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Add A Little Adventure

Inspiration for Everyday Life

Travel Planner Printable {Downloadable PDF}

By Cris Smith On: March 7, 2022 Last Modified: September 22, 2022

Something that always lifts my spirits during the long months of winter is to plan my next trip or vacation. That is where this travel planner printable comes in. This is how most of my family’s vacations have come together. I will research different locations, things to do, costs involved, transportation, hotels, rental cars, etc.

Sometimes I can go down a rabbit hole of vacation planning, then get distracted by something or someone and have to start all over again.

I’ve got the solution! Use this travel planner printable to keep all of your research and travel plans organized and in one place. This is a highly detailed planner that will ensure that you don’t forget anything on your next vacation or trip and that you have the best travel experience possible. It will ensure that all of your trip plans are organized and in one place.

My favorite part of this travel planner printable is the research and brainstorming pages. This is a great way to get all of your ideas recorded, so as you are researching best things to do, places to go, itineraries, etc., you will know precisely what you have to do. Of course, I also love the travel checklists. They are so helpful in making sure nothing is forgotten right down to the little details .

I also love the trip itinerary pages. You can plan out all of your days, or you can loosely write down ideas of what you want to do each day. This planner works to help you plan any trip whether it is a road trip , a business trip or any kind of vacation.

This travel planner printable includes 26 pages. Some of the pages you may want to print out multiple copies of. The following pages are in the planner:

•   A cover page
• A trip name and dates page – this is so you can reuse this planner for multiple trips. Once you download the planner to your computer, you can print out another copy of the travel planner every time you want to plan a new trip.
• A daily itinerary page. There are several sections to this page. This can serve as an overview of each day of your trip. The sections on this page are places to go, transportation, things to eat, weather, accommodations, things to buy, and budget. You can print out as many copies of this daily itinerary planner template as you need to coincide with the number of days in your trip.
• A trip summary page. This accounts for seven weeks of travel and is meant to be an overview of your trip. You can use just the first week if your trip is only a week long. 
• A travel budget page. This page is meant to plan the budget for your entire trip. It contains sections for transportation, lodging, food & drink, and entertainment.  There is also space for you to record your actual travel expenses.
• A travel checklist. This is a checklist of things to do to plan your trip. This page also includes a section for planning and recording who will care for things like your mail, and plants while you are away. You can also record your pet sitter information on this page. There is also an overview of things to pack. This page will ensure that all of the important things you need to arrange prior to your trip have been taken care of.
• A packing checklist. This is a detailed list of things to pack for your trip.
• A blank packing list for you to fill in with your own items. There are sections for clothes, toiletries, carry-on, entertainment, and “other.”
• A kids packing list. This page has things to pack for the kids.
• A carry-on packing list. This list contains items that you would pack in your carry-on.
• A blank carry-on packing list for you to fill in with your own items. There are sections for essentials, toiletries, comfort, entertainment, snacks, misc/optional, and others.
• A flight information page. This is a detailed page to record multiple flights if you need to. There is space for three flights. You can record all of the flight times and information. You can print out multiple copies of this page if you need space for more.  
• A car rental and hotel information page. This is where you can record your rental car information and hotel information. There is space for two hotels. Print out more copies of this page if you stay in more than two hotels.
• A research sheet. This has space for you to write your notes while researching your trip. There are spaces for the destination, best time of year, sights to see, things to experience, taste, and tips and advice.
• A brainstorming sheet. This is similar to the research sheet above. Except there is a table where you can note the good and the bad for hotels, food, place, locals, shopping, and transport. Then there is space to brainstorm activities/tours, restaurants/foods to try, shops, and entertainment.
• A travel calendar. This is a month’s view, but the calendar is updated to fill it in for the month you are taking your trip. You can print out more copies if you need more than one month.  
• A things to do page. The following three pages are pages to record things to do, see, and taste. The first one is things to do with planning for eight days.  
• A things to see page. The next page is things to see with space for the place and the date you plan on visiting for eight days.
• A things to taste page. This is the food you would like to try while on your trip, with space for where you can get it from.
• A photos to take page. This is where you can record what photos you want to take each day and the place.
• An outfit planner page. There is space to plan your outfits for a week. You can print out more copies of this page if you are traveling for more than a week. I love this page because it prevents me from overpacking. Spending the time to plan your outfits for each day in advance will ensure you don’t overpack, but you have everything you need. There is space for each day for the weather, day plans, night plans, and outfits.
• A travel bucket list page. You can record the places you want to go and see on this page. There is space for countries and cities.  
• A house sitter notes page. This page will come in handy to give your house sitter all of the personal information and essential details they will need. There is a section for your personal data and contact information and where you will be. Then a section for important telephone numbers, a section for home details and instructions, and a section for responsibilities and how often. This page will ensure that your house sitter has all of the necessary details they will need.
• A travel journal page. Trust me when I say that the details of different trips will start to run together as you age. You might remember doing something but not remember where you were at. This page will help you remember what you did on your trip and where it was. You can print out as many copies of this page as you need.
• A photo memories page. You can add your photos here if you are creating a travel binder or you can use this page to record photos you would like to take or have taken.
• A destination overview page. This page has space for you to record information about your destination. There is space for the capital, language, time difference, currency, and conversion rate. Then there is space for you to record the top places to visit. You can print out as many copies of this page as you need.

As you can see, this travel planner printable is pretty comprehensive. If you like to plan trips in detail or simply want to be organized and have everything in one place, then this planner is for you. It will make trip planning a fun process and help ensure that you have a great trip. This planner will work great for personal travel or business travel .

Download the Travel Planner Printable

You can purchase this travel planner printable for $12.00 and start planning your next adventure today. Click the button below to buy it. Once you purchase, you can download the planner to your computer and use it repeatedly for all of your future trips and vacations. The planner is a digital product, and no physical product will be sent. The travel planner printable is formatted to print on 8.5 x 11-inch paper. It is a 26 page PDF file.

Purchase the Travel Planner Printable for $12.00!

You can use any or all of the pages in the travel planner printable. Some of the pages may not be applicable to your trip, while others may require that you print multiple copies of a certain page.

There is another vacation planner and journal here that you might like as well. This one focuses more on the journal pages as well as your travel details.

Please note these printables are for  personal use only . You do not have permission to sell them for profit or claim them as your own design.

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Free Printable Travel Planner: Tips for an Unforgettable Vacation

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Vacations are a great way to take a break from the daily grind and create unforgettable memories with loved ones. However, planning a trip can be overwhelming, especially if you don't know where to start. That's where a free printable travel planner can come in handy. In this article, we'll explore the benefits of using this free printable travel planner and provide tips for planning an unforgettable vacation.

Why Plan Your Vacation Planning your vacation ahead of time can help you save money, reduce stress, and make the most of your time away. By planning ahead, you can take advantage of early bird deals and discounts, avoid last-minute price hikes, and ensure that you have enough time to make all necessary arrangements. Additionally, planning allows you to create an itinerary that fits your interests and budget, so you can make the most of your time away.

How to Plan Your Vacation Planning your vacation can be broken down into a few key steps. First, decide on your destination and travel dates. Next, set a budget and research flights, accommodations, and activities. Once you have a rough itinerary in mind, start making reservations and bookings. Finally, use a travel planner to organize your itinerary, packing list, and other important details.

Key Takeaways

• Planning ahead can help you save money, reduce stress, and make the most of your time away.
• To plan your vacation, decide on your destination and travel dates, set a budget, research flights, accommodations, and activities, make reservations and bookings, and use a travel planner to organize your itinerary and packing list.
• A free printable travel planner can help you find the right destination, plan your itinerary, set a travel budget, record your flight times, and develop a packing list.

Why Plan Your Vacation

Planning a vacation can be overwhelming, but it is an essential part of ensuring a memorable and stress-free trip. In this section, we will explore the importance of planning and the benefits of a well-planned vacation.

Importance of Planning

Planning a vacation is crucial for several reasons. First, it helps to avoid last-minute stress and panic. By planning ahead, travelers can ensure that they have everything they need for their trip and avoid the stress of rushing around at the last minute.

Second, planning helps to save money. By researching and booking accommodations, transportation, and activities in advance, travelers can take advantage of discounts and avoid paying inflated prices. Additionally, planning ahead allows travelers to budget and save for their trip, ensuring that they have enough money to enjoy their vacation fully.

Finally, planning helps to ensure safety. By researching the destination and understanding the local customs and laws, travelers can avoid potentially dangerous situations and ensure a safe and enjoyable trip.

Benefits of a Well-Planned Vacation

A well-planned vacation has numerous benefits. First, it allows travelers to maximize their time and experience everything their destination has to offer. By creating a detailed itinerary, travelers can ensure that they don't miss any must-see attractions or activities.

Second, a well-planned vacation allows travelers to relax and enjoy their trip fully. By taking care of all the details in advance, travelers can focus on having fun and making memories.

Finally, a well-planned vacation can help to create lifelong memories. By researching and choosing the perfect destination, accommodations, and activities, travelers can create a trip that is tailored to their interests and preferences, ensuring a truly unforgettable experience.

In conclusion, planning a vacation is essential for ensuring a stress-free, enjoyable, and memorable trip. By taking the time to research and plan ahead, travelers can maximize their time and budget, ensure their safety, and create lifelong memories.

How to Plan Your Vacation

Planning a vacation can be an exciting experience, but it can also be overwhelming. With so many options available, it can be difficult to know where to start. Here are some tips to help you plan your vacation and make it an unforgettable experience.

Choosing Your Destination

The first step in planning your vacation is to choose a destination. Consider what type of vacation you want to have. Do you want to relax on a beach, explore a new city, or go on an adventure in the great outdoors? Once you have an idea of what you want to do, research different destinations that offer those activities.

When choosing your destination, consider the time of year you will be traveling. Some destinations are more popular during certain seasons, and prices may vary depending on the time of year. Also, consider the distance and cost of travel to your destination.

Setting a Budget

Setting a budget is an important part of planning your vacation. Determine how much you can afford to spend on your trip, including transportation, accommodations, food, and activities. Be sure to factor in any additional expenses, such as travel insurance or souvenirs.

To help you stay within your budget, consider using a travel planner. There are many free printable travel planners available online that can help you organize your expenses and stay on track.

Creating an Itinerary

Creating an itinerary can help you make the most of your vacation. Research the activities and attractions available at your destination and prioritize the ones you want to do. Be sure to leave some free time in your schedule for relaxation and spontaneity.

When creating your itinerary, be realistic about how much you can do in a day. Don't try to cram too many activities into one day, or you may end up feeling overwhelmed and exhausted.

By following these tips, you can plan a vacation that meets your needs and budget and creates unforgettable memories.

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Using our Free Printable Travel Planner

Planning a vacation can be overwhelming, but using our free printable travel planner can make the process much easier. In this section, we will explore the advantages of a travel planner and how to use it effectively.

Advantages of a Travel Planner

A travel planner is a tool that helps you organize your trip from start to finish. Here are some advantages of using a travel planner:

• Saves time: A travel planner helps you keep track of all the details of your trip in one place, so you don't have to spend time searching for information or making multiple reservations.
• Reduces stress: By having a plan in place, you can relax and enjoy your vacation without worrying about what to do next or where to go.
• Helps you stay on budget: A travel planner can help you set a budget for your trip and keep track of your expenses, so you don't overspend.

How to Use a Travel Planner

Using a travel planner is easy and straightforward. Here are some steps to follow:

• Start by downloading our free printable travel planner or creating your own.
• Set a budget for your trip and record it in your travel planner.
• Decide on your travel destination and record it in the planner.
• Research and record the best flights, accommodations, and activities for your trip.
• Create a daily itinerary for your trip, including the places you want to visit, the times you want to go, and how you will get there.
• Pack your bags and record your packing list in the planner.
• Enjoy your trip and use the planner to keep track of your expenses and activities.

In conclusion, using our free printable travel planner can make vacation planning much easier and less stressful. By following the steps outlined above, you can effectively use a travel planner to plan an unforgettable vacation.

Click here to download our free printable travel planner. The download below includes: Trip at a glance Packing checklist Trip itinerary Daily itinerary Travel expenses Travel budget Travel notes

Tips for an Unforgettable Vacation

Planning a vacation can be a daunting task, but with the right mindset and tools, it can be a fun and exciting experience. Here are some tips for planning an unforgettable vacation that will leave lasting memories.

Unique Experiences

One way to make a vacation unforgettable is by seeking out unique experiences. Instead of sticking to the usual tourist attractions, consider exploring off-the-beaten-path destinations or trying out new activities. For example, if visiting a coastal town, try kayaking or stand-up paddleboarding instead of just lounging on the beach. If visiting a city, consider taking a street art tour or attending a local festival.

Local Cuisine

Another way to make a vacation unforgettable is by sampling the local cuisine. Trying new foods can be a fun and delicious adventure. Research the local specialties and popular restaurants in the area before arriving to ensure you don't miss out on any must-try dishes. Consider taking a cooking class or food tour to learn more about the local cuisine and culture.

Cultural Immersion

Finally, immersing oneself in the local culture can lead to unforgettable experiences. This can include attending local music or dance performances, visiting museums or historical sites, or simply striking up a conversation with a local. Consider staying in a homestay or Airbnb to get a more authentic experience of the local culture.

Remember, the key to an unforgettable vacation is to step outside of one's comfort zone and try new things. With these tips, anyone can plan a vacation that will create lasting memories.

In conclusion, planning an unforgettable vacation can be a daunting task. However, with the help of our free printable travel planner, the process can be simplified. This planner provides a comprehensive guide to help travelers find the right destination, plan their itinerary, set a travel budget, record flight times, and develop a packing list.

By using the planner, travelers can ensure that they have everything they need for their trip, from booking their flights and accommodations to packing the right clothing and accessories. The planner also helps travelers keep track of their expenses, ensuring that they stay within their budget.

In addition, the planner offers a variety of checklists and worksheets that can be customized to suit each traveler's needs. Whether it's a family vacation, a romantic getaway, or a solo adventure, the planner can be tailored to fit any type of trip.

Overall, our free printable travel planner is a valuable tool for anyone planning a vacation. With its user-friendly design and comprehensive features, it can help travelers save time, money, and stress, ensuring that their trip is truly unforgettable.

Frequently Asked Questions

What are some tips for creating a detailed travel plan.

When creating a travel plan, it's important to start with a clear idea of your destination, budget, and travel dates. Research your destination and create a list of must-see attractions and activities. Consider the time of year and weather conditions, and plan accordingly. Make sure to also leave some free time for unexpected adventures or relaxation.

How can a travel itinerary planner help with vacation planning?

A travel itinerary planner can help you stay organized and on track with your vacation planning. It can help you keep track of your travel dates, flights, accommodations, and activities. It can also help you create a budget and keep track of your expenses. Using a travel planner can help reduce stress and ensure that you don't miss out on any important details.

What should I include in my trip planning document?

Your trip planning document should include important details such as your travel dates, flight information, accommodations, and activities. It's also important to include emergency contact information, travel insurance details, and any necessary travel documents such as passports or visas. Make sure to also include a packing list and a budget for your trip.

What are the top 10 steps to planning an unforgettable vacation?

• Choose a destination
• Determine your budget
• Research your destination
• Decide on travel dates
• Book flights and accommodations
• Plan your itinerary
• Create a packing list
• Purchase travel insurance
• Make copies of important documents
• Enjoy your trip!

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Family Vacation Planner (+Free Printable Template)

NOTE*** The content on this page may contain affiliate links, we may make a commission. And, as an Amazon Associate, we earn from qualifying purchases.   More information: disclosure page .

Even though I was a seasoned traveler before having children, planning family travel is a whole different game.  I had to learn to become an expert family vacation planner for a large family.  That’s why we created this ultimate family vacation planner with a free printable planning template – to help you plan the perfect family vacation.

Just the logistics of moving a large family from one destination to the next is complicated – add flights and car rental and accommodation or RV road trip, campgrounds.  Yikes! I needed an itinerary that I could print and fill in the blanks every time – and so do you.

But the process can be smooth and you can have fantastic family vacations with this ultimate family vacation planner template ! This article is meant to be used with the free printable template. Each step can be recorded on the template once you download it.

In addition, I have added a Google Doc planning template for cooperatively planning your vacation or sharing your itinerary with others.

Gone were the days of pick a location, buy a ticket, reserve a hotel and throw some stuff in a backpack.   Family travel requires more planning, taking others into account.

Seriously when I was in college, my Dad worked for the airlines and I didn’t even buy a ticket.  My brother and I just showed up and the airport, list ourselves on the standby list, and off we went.  Sometimes calling home from a totally different location than we were supposed to be. 

Like when we got bumped off a flight to Tokyo and opted for Manila Philippines instead.  Yeah, probably not going to do that with my baby and toddler in tow.  

1. Keep a Family Vacation Bucket List

As the lead family vacation planner, you should always be looking to the future.  Creating a family travel bucket list will help keep the whole family inspired and looking forward to traveling together.   

Did you know – looking forward to fun times together as well as remember the good times is actually good for your health?  We wrote about why family vacations are important and the science to prove it. 

The actual planning process can be very stressful though. So keeping a list of destinations everyone dreams of will give you the motivation to power through and even enjoy the vacation planning process.

Look on Pinterest, YouTube, google search, and magazines for inspiration.  We keep Pinterest boards for vacation destination ideas in addition to tips and tricks.

Or pull out the globe for a fun lesson in geography.  Keep your ideas organized in a folder, on the computer, in a notebook or on an Ap.  Just don’t bury it. 

Ready to go? Don’t forget to download our free printable to keep your ideas organized. 

2. Travel Companions – Decide Who is Traveling 

Once you are ready to start planning the next vacation.  The first thing to decide is who will be going on this family vacation together.  Will it be just an immediate family?  We travel with extended family so much that sometimes Charles and I just have to close the doors on certain trips and just bend together as a family. 

• Immediate family only
• Should you i nvite extended family
• Will friends be joining the fun?

If you do decide to invite extended family or friends go ahead and ask them along.  You can do this now and include them in the destination and travel dates decision.  Or wait until you have dates and a destination to invite them to come along.

Either way, you will want to have an idea of the headcount before moving forward with plans.  

3. How to Choose a Vacation Destination

Its time to pull out the family travel bucket list or start a lively group discussion around a map about where to go.  You will need a destination, which might be a country or a general route to follow through states if you are doing a road trip.  

This is the time to start filling in your family vacation printable in a notebook or use the vacation planning template in Google Docs that we created. We have been using Google Docs templates to collaboratively plan travel with extended family.

To use the free copy of the Google Doc template – use this link to access the Google Doc.

Then save it to your own drive. From there, share it with others. If you want them involved in the planning process – share it with the rights to edit. If you want to simply give them a copy of your itinerary – share as a read only file.

When I plan a travel itinerary I pick a county – say Japan- or general area for a road trip – say Oregon/Washinton Coast

.  If I know I just want to go to one place and stay put on a beach – the Florida Keys for example- thats OK too. 

If you are looking for international family destinations we have an article with 22 amazing places to travel in the world .   We asked expert travel bloggers to reccomend places to travel that they had been to with toddlers.

Once I have a destination established, I wait for the more detailed itinerary till I decide on the specific locations and activities. 

4. Choose Your Travel Dates

Once you have decided on a location the next step is travel dates.  The more people in the traveling group the more difficult this step will become.  

The destination may have an impact on this decision.  Or you may have chosen the destination based on the time of year you plan to travel.  Like the family beach vacation in the middle winter. 

First decide the length of the trip – days, weeks, months, forever?

Get out the calendar and everyone’s schedule and try to layout a couple of dates that meet the requirements.  This might not be possible but it will help with getting the best deals. 

I suggest using an interactive way to do this.  Get everyone in the room together, to meet their requirements. 

Of course, if you are planning with immediate family only, this meeting will likely be you and your spouse comparing schedules.

5. Do it Yourself vs Travel Agency vs Vacation Package

You might be an avid Do It Yourself family like we are.  For just about, everything including travel and this will be a given.   (Although, Charles and I have gone on a last-minute all-inclusive Hawaii vacation package when it popped up in my email.

I know some busy families like to contact a tour company or find and vacation package.  You will still need to  prov ide information to work with them to build an itinerary and outings.

If you do everything yourself you can customize your vacation exactly the way you want it and possibly save money. We have many travel resources available for the Do It Yourself style travel:

• How to find the cheapest flights for your family
• Rules for Flying with a Baby and Toddler
• How to find the best kid-friendly accommodations
• Tips for planning a road trip with toddlers
• 22 amazing places to travel in the world
• Ultimate packing checklist for family travel

6. Plan Your Travel Budget

You may already have money saved and a budget set or just starting to create a budget and savings plan. 

You need to know “How much will it cost for the trip?” There are books and a quick internet search for cost $ per day per person will be helpful to you.  

 Make sure to include the cost of flights, transportation, cost per day for accommodation, cost per day food and activities and special experiences.  Google Flights and other search engines are a good way to get a quick estimate.

Our budget is generally tight on family vacations so we plan on just one or two special experiences or outings.  Things we have splurged on are whale watching, the bioluminescent bay in Puerto Rico, a Hawk Walk in Ireland. 

7. Save Money for the Travel Fund

This amazing trip will need to be funded and likely from savings – money you already saved or money that you will be saving for travel. 

So you will need to start saving money, earning more money, collecting points and miles or a combination of all everything to get to your goal.

We have many resources to help you save money. Some of our articles that I think will be helpful to you are:

•  How to Save $10,000 in 6 months
• Ways to save money for a family vacation
• How to save money on groceries
• Ninja m ind tricks to help you save money fast

8. Things to Do – How to Choose Vacation Activities

Get the whole family involved and discuss the important experiences with your travel companions.  The kids love dreaming about all the fun they will have on vacation.

This is a collaborative effort and can be done around the kitchen table, over the phone, on FaceTime or Skype, or with collaborative software.   Google Docs or Mac file sharing are my go-to file-sharing tools for collaborating on an itinerary with my husband or extended family.

Let each family member choose destinations and things to see that are important to them. 

Of course, the whole trip can’t revolve around one kid’s dreams so let each person choose one or two ideas.  At this point, you might not actually know the available activities so I have everyone choose a category.  

For example, on our multigenerational trip to Costa Rica, everyone chose an animal they wanted to see. 

Charles was the sloth, mine was the cayman, my Dad the toucan, the 2-year-old wanted to see a monkey, and so on.  

Later, in the planning phase, we choose activities and accommodations based on the most likely place to see each animal. 

Other categories can be location or geography – beach, sand dunes, mountains.  Activities – horseback riding, museums, art gallery, zip line.

9. Outline the Itinerary for your Family Vacation

Start to build an itinerary based on the locations that each family member chose and a wish list of activities. 

At this point, your itinerary will look like a rough outline of travel dates, destinations, and some notes about transportation, accommodations, and activities.  

You can use paper and pencil, a word processor, cooperative that looks like Google docs or Mac share, or an app like trip it.   

Get out a map and other resources and research things to do and see in the area.   Here are some ideas of places to look for activities for your family.

• Blogs, Google
• Trip Advisor
• Tourism boards
• Family and friend
• Social media
• Guide books

Compare to the list of ideas for the trip to everyone’s must-have experience. 

At this point, I use sticky notes on the map with the location and to do. With a physical map and notes right on it, I can see the lay of the land.

You can now decide the best route to take for the vacation.  This might include one or more locations on your itinerary. 

Armed with your travel dates, accommodations, and vacation activities you can create an outline of an itinerary based on a number of days and locations.

10. Book your Travel 

Now gets the fun part. Actually booking and reserving travel for your family trip.

Knowing the traveling group, destination, travel dates will help you know which mode of transportation will be the right choice.   You probably will need a combination of driving, flying, riding the train, or taking a boat to arrive at your final destination.  

To research and book flights good tools include google flights, Skyscanner, Travelocity, kayak,  and the airline’s website. Kiwi is another great site to search on that I have found good deals.

If you are using miles and points you will be looking at the airline’s website or researching partner airlines. 

I search for all the above sites and if I have time, I wait for a good deal and book when the time is right.  You can enter alerts on various sites to let you know of a price drop. 

Then it’s time to book your travel!  This for me is one of the most stressful parts of the family travel planning process! 

Hitting the buy button is really unnerving for me when I am looking at thousands of dollars in airline tickets and bring to get just the right itinerary to suit my family.  

The travel to your destination will anchor the family vacation so it’s time to start filling in a finalized itinerary.  The destination, travel mode, and dates will be the first things to fill in.  

Don’t forget to record the tickets information on the itinerary: flight number, company, depart, arrive, points FF numbers, and login information.  

11. Book Accommodations with Best Value

Armed with the outline of your itinerary in hand and notes on your map, it’s time to book accommodation.  This might be one place to stay the whole time or many locations as your move around.  

You will face some challenges like the number of people in the group, your budget, and the needs of each group member.  

There are 6 or more of us that travel together so one hotel room is often too small and against the rules.   We have stayed in hotel suites, rented houses, rented an RV, stayed in hostels, tent camped, drove our own RV, and more.   On a trip to Canada, CanaDream was having a special on RV rental that ended up being the same cost as a van rental and hotels.  

We wrote this article on finding the best kid-friendly accommodations for your vacation. and this one on 9 Frugal Ways to Rent an RV for Cheap

So be creative for the best value and fits everyone and their needs. My favorite site to find a variety of options for accommodation is booking.com. The search function is easy to use, there are no booking fees and free cancellation on most rooms.

Some ideas for accommodations include:

• Hotels 
• Rental Property
• AirBnB , VRBO or Apartment
• RV rentals, RVShare , Outdoorsy
• Campgrounds- check at the national ( forest service ), state, city and county levels.
• Cruise lines
• Overnight parking for RV trips

And I always check reviews of the location on internet search, TripAdvisor, and more. 

I look at some good reviews and then head to the bad ones and see if any of them matters to me.   Someone complaining about kids having fun – that’s not negative – that’s my kind of place! 

I have canceled more than one place where the reviews were of unsanitary or unsafe conditions. 

Once the accommodations are booked make sure to record the details in your itinerary.

Dates, contact information, confirmation #, price, check-in and out times.  Print and save a copy of your confirmation and directions to the location.  You will want a hard copy when your phone dies or something happens to the cell service and you’re trying to check in or verify the price. 

12. Getting Around – Book Local Transportation

If you are on an amazing road trip your local transportation will have your own car for local transportation.  Otherwise, you will need a way to get around and see this on your amazing adventure.  

In the US, cars are the standard mode of transportation but there are more ways to get around.   Think about the location, culture, and options available. 

We traveled around Ireland with 6 of us and reserved a car with enough seats.  Cars in Europe are small, so they really meant seats 6 people or 4 and luggage but not both. Here are some ideas:

• Walking, biking if you are in a city center
• Train, Subway or light rail
• Bus tickets
• Boat or Ferry

Check the cancelation policies.  Car rentals in the US tend to be very flexible and do not even gather credit card information.  It’s worth booking right away and canceling later if you find a better deal. 

And don’t forget to write it all down in your itinerary and print hard copies.

13. Plan Your Family Vacation Activities

For me, this is where the fun starts.  Charles loves flying and looking through pictures of really cool places to stay.  It’s actually stressful for me and I am relieved to start moving on planning things to do and see on vacation. 

Look back at the list of what everyone wants to see and do and the map of all the locations.  Research fun activities within these parameters that you have.  

Consider your family travel rhythm.  We move slowly in the morning – leaving before 9 Am is difficult.  We like to alternate days between big adventures and staying close to our temporary “home.”

Of course, traveling on a budget you must take cost into consideration.  We generally have one day or activity we splurge on that is more expensive and be really frugal on the other activities.  That’s why we love playgrounds – free fun!  If you can afford a formal tour, it’s a great way to fit the things in you want to see and get a local’s expertise on the area. 

Make sure to schedule a recovery day after a long travel day or a big adventure.  Something a little more low-key and relaxing.

Book any tours or plan activities and record important information on the itinerary. 

Have a backup plan and extra activities on the list too.

On my itinerary, I have information about the planned activity for the day and a list of backup activities.  My backups are other things that seem interesting and options for inclement weather.  

Add your ideas and any reservations to your itinerary for the day that it is planned.  Don’t forget to bring out hard copies of the ideas. 

14. Places to Eat and Drink

When traveling with kids, meals, snacks, and rest stops have to be planned.  Leaving a plan for dinner until everyone is hungry is a recipe for disaster.  

Take into account will you will be traveling.   If you will be in the car you can take more supplies than if you are traveling by subway or foot.   

In general, we like to plan breakfast at the hotel, rental, or in our RV and lunch is a packed picnic.

Grammy and I made sandwiches on the tailgate of our rental car almost every day on our Ireland trip. 

Dinner is where we are more creative and might be dinner at a restaurant, home-cooked at the RV, take out on the beach, or with friends, we are visiting.  That’s our rhythm but of course, we are flexible too. 

And I always have snacks on hand to head off meltdowns.  If we are out sightseeing I carry a backpack or a bag on the stroller with food and drink.  

Think about your rhythm and budget.  Cooking at your temporary home (even in a hotel room) and on lunch on the road is cheaper and sometimes quicker than taking a crew of 4, 5, 6, or more in a restaurant.  Don’t forget with a big group you may need reservations.

Write notes on your itinerary about restaurants, picnics, street vendors, and even 7-11 in Japan.   

If you get caught off guard and need to find a restaurant fast, TripAdvisor has a cool feature that will let you know the “highest rated restaurants near me.”

Tools to use when looking for local places to eat include: 

• Trip advisor, blogs, google, Pinterest
• family and fiends, social media
• Hotel receptionist, other accommodation contact, tour guides

At this point, most of the itinerary should be filled in.  You can keep the file and add more details.  Make sure to have all the details in a location easy to access on your family vacation.  You will need the details to plan each day and you can add notes about each location.  Your notes will already be organized for your arrival home. 

Since your travel is coming soon you need to start preparing all of your plans and documents. 

15. Check passport and visa requirements 

• Get one now – processing times and wait time can be longer than expected

If you are traveling internationally and need a passport you need to start the process right away.   Wait time for the US can be 2 to 3 months.  Follow this process for US passports. 

• Check that your passport will be valid for 6 months on return

Each country has its own entry requirements for the validity of passports. Some countries require that a passport be valid for at least six months from the date of entry others in Europe require 3 months. 

• Check the Visa requirements 

Some countries require visas for people to enter the country.  And the requirements for each country are different so make sure to check visa requirements and get one if necessary.

• Know the rules for flying with a baby and toddlers

The rules for flying with a baby can vary based on the country you are in, the airline you are flying, and other factors. We have a comprehensive guide to the rules and policies you need to know when flying with a baby.

16. Health and immunization  requirements

Travel vaccines or immunizations are shots that travelers travel to areas of the world to protect them from illness.

Travel vaccines fall into two categories, recommended and required. 

For example, some countries in Africa and South America require proof of the yellow fever vaccine before entering the country. 

The vaccines you need to get before traveling will depend on where you plan to travel and your own health.  Check the  World Health Organization or the CDC in the US for more information. 

Read more in our article about Travel Fever and How to Stay Healthy on Vacation

17. Arrange for Travel Insurance

Insurance coverage changes when you are traveling. Your family may need some additional coverage for travel-related emergencies and expenses. Double-check with your health and car insurance companies what will be covered during your trip.  

Then decide what additional covers you need and arrange for travel insurance.   Roadside services such as AAA or RV insurance are useful when traveling by car or RV for your family vacation.  

Buy family travel insurance that will cover any travel-related emergencies that could arise.  Short-term travel insurance is available to purchase and covers expenses of family travel such as sick kids, trip interruption or cancellation, evacuation, car rental. 

Here is a good review of family travel insurance . 

18. Make Copies of Important Travel Documents

In this digital age, you still need to have hard copies of important documents while traveling.  Even when on a family vacation close to home or a road trip you should have hard copies of important travel documents. 

The US state department recommends making 2 copies of each in case of emergency.  Hopefully will never need to visit an embassy to replace a passport but activities with kids might require a birth certificate. 

Even something as simple as taking our 8-year-old to get her ears pierced in our home state required a birth certificate that we didn’t have. The experience ended in tears. 

Here is a list of important travel documents that you should have copies of on a family vacation. 

• Passport and Visa
• An extra passport picture to expedite replacement
• Consent for Travel with Minors
• Travel insurance 
• Driver’s license or international driving permit
• Health information including insurance, doctors contact, prescriptions, allergies, 
• Credit cards
• Travel itinerary
• Airline tickets
• Rail passes and transportation documents 
• Hotel or lodging reservation confirmations
• Car rental reservation confirmation
• Cruise tickets
• Vaccination certificates

You may not need all the above important travel documents.  If you are on a road trip close to home you won’t need a visa but you will need birth certificates and driver’s licenses. 

19. Phone and Internet Access

Before you leave home make sure you think about and have a plan for phone and internet access. 

Depending on where you travel cell service coverage and the internet will vary in availability and reliability.  

Hotels frequently have internet access as well as internet cafes and libraries.  In an RV, camping or boat internet access may not be available but you can arrange for mobile options before leaving home. 

20. How to Access Money while Traveling

A family vacation will require money and sometimes reloading the funds.  Although you have saved money for travel you should not travel with all that cash in hand. 

Take a small amount of cash that you might need and some for emergencies and figure out how to access money while traveling on your adventure. 

As far as I know, you can still get traveler’s cheques but with so many other modern options, I don’t know anyone who uses these anymore.  Credit cards, debit cards, and prepaid currency cards are much better options. 

ATMs are everywhere and a much better way to access funds on your vacation. Prepaid currency cards are another option.   

One more note – make sure you have enough money in the correct bank account.   You don’t want to be stuck on a family vacation trying to access money and no money in the bank!

21. Preparing to Leave Home

Preparing your home life for your departure is important too!  So don’t forget to prepare your home and regular life.

Make arrangements for any home maintenance such as lawn and garden care.  Let your neighbors know of your family travel plans and any people that might be coming by the house to help.

Make sure bills are up to date and automate anything that needs to be paid while away. Turn on auto-response on emails.

22. Finalize House and Pet Sitting Arrangements

I am actually terrible at this step and put it off way too long.  Good house sitters or pet sitters are hard to come by and their schedule can be really full. 

Try out a pet sitter before you leave on an extended vacation.  A couple of days or walks to see how they interact with the pets. 

On a 3 week vacation to Costa Rica, we were scrambling to figure out if the dogs were being taken care of.  Not something you want to worry about on a fun family vacation. 

23. Packing for Your Trip with Kids

I have been traveling forever and I can tell you a little preparation goes a long way in packing for a family vacation with kids. Read our packing checklist here

Back in the day, I stayed up late the night before travel, threw some clothes in a bag, and headed off the airport the next day.  When I transitioned to mom/family travel coordinator that method didn’t work anymore.  

Instead of waiting till the last minute, I started to ask, when should I start to pack for a family vacation?  It seems that 2 weeks before the family trip is a good timeframe to start planning what to pack.  Although longer trips might require purchasing more supplies and you should get to work much sooner. 

Start by thinking of the number of days, the weather, the activities, and the dress code for each activity.  Will you do laundry along the way? Will stores be available or do you plan to buy new clothes while on vacation?  You should plan on doing laundry based on your accommodations. 

After some experience in large family travel, I started following a standard packing checklist.  I fill in the number and type of outfits and check them off as they get packed.  As I get the packing finalized, I use sticky notes on top of each pile with notes about missing items. 

The optimal situation is If you have a dedicated space to start packing.  I start laying things out in the guest room on the bed.  When this room is not available I have set up a long table in a space that is off-limits to kids.  The key here is a separate space and off-limits to the kids. 

It’s madding to lay something out and turn around and the piles are mixed up or a favorite shirt is now being worn and sticky. 

My luggage system includes 

• check through luggage that goes under the plane or in the trunk of the car
• Bags for en route travel.  Each kid has a carry on bag or backpack with extra clothes,  jammies.  For road trips, I might separate the jammies into a bag that I have easy access to.   
• A cooler with snacks and food for travel.  Depending on the amount of time we travel this generally includes lunch or other meals too. 
• A larger cooler with more food for road trips if we are stopping at hotels or food in the RV fridge
• Separate electronics bags and camera equipment

Start with packing the luggage that will hold the majority of your clothes and the necessities.  I love cubes and ziplock bags for separating clothes into kids, outfits, or days depending on the plans. 

After that, I move to the en-route travel bags. Everything gets laid out and packed into the bags.

24. Prep for Your Return Home

In the excitement of planning for your upcoming family vacation don’t forget to plan for your return.  When you arrive home exhausted from your adventure, having things in order at home will make your transition back to normal life much easier.  

Here are some of my best tips to make life easier when you return home:

• Clean the house or my favorite – arrange for a cleaner to come while you are gone
• Put baking soda or vinegar in the toilets 
• Clean out the fridge and wash the shelves
• Leave a meal or two in the freezer/fridge ready for your return home
• Stock non-perishable items 
• Leave notes of what to do when you get home – like turn up the water heater and adjust the heat
• Turn down the heat, down the water heater, check appliances
• check in with neighbors, leave a key
• Close up windows and lights off – one time my neighbor came to turn off the 6 lights!

25. Confirm Flights and Check in Online

Once I failed to check-in online and rather show up at the airport with 3 kids and 6 months pregnant.  Which led to 2 days on airport floors – you can read about it in our bio.

The night before travel double check your flights, check-in online, check the first night accommodations, gas, and fluids in the car, check the weather. 

More than once, I failed to check the weather when a big winter storm was slamming right in my travel path.  

Most of all get everyone to bed early and have a good night’s rest before heading out on your family travel adventure!  Racing around the night before traveling just stresses the whole family out and makes it hard to rest – I know.  The kids are already excited and maybe a little nervous so slow down and set a relaxed rhythm for the night. 

Final Thoughts on this detailed step-by-step family vacation planning guide.

After reading through this whole comprehensive guide to planning family travel, I hope you are ready to get going on your next trip!

Don’t forget all the resources we have created for you:

• Family vacation planning printable template and checklist
• Packing for an RV Vacation
• Google Docs vacation planning template
• The ultimate printable packing checklist for your next vacation

Let me know if you can think of anything I missed in this detailed family vacation planner. What are your favorite tips for planning family travel?

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Thanks for the tip of creating an itinerary of all the locations for planning a family vacation. I agree that having savings specifically for the travel fund and earning more money is crucial to have the best vacation experience. My youngest sister just graduated high school, so the whole family is taking a dream vacation around the country and I decided to go to Pittsburgh because I am a huge Steelers fan. We want to make the trip amazing and hopefully, we can find some good car rental companies that accommodate our whole family.

Wow sounds like a fun adventure with the whole family. We travel with extended family all the time – which makes us quite a large group of 6 kids plus grandparents.

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Itinerary Planner Template

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No matter where you’re going, a travel itinerary planner helps organize all the details of your trip. Whether you’re packing your suitcase for a vacation or a business trip, plan ahead with our free Itinerary Planner PDF Template. All you need to do is fill out a short form with information about your upcoming trip, and this Itinerary Planner Template will automatically create a professional PDF listing every item in your to-do list. In just one click you can download your itinerary planner onto your phone, email it to others in your group, or print out a copy to carry during your travels.

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Plane Ticket Template

A plane ticket template is used by airlines to book tickets for their customers online. Are you a travel agent, booking company, or airline looking for a way to sell tickets online? Our free Plane Ticket Template is the perfect way to create polished plane tickets for your clients. Just enter each traveler’s flight and personal details and this sample airline ticket will automatically generate personalized PDF plane tickets, great for domestic or international travel. Download or print them for your records, or email them to clients as an itinerary or travel document to bring on the day.You’ll get off to a flying start with our readymade Plane Ticket Template — but if you’d like to customize the template, Jotform’s drag-and-drop Form Builder ensures you won’t be flying blind when it comes to design. Simply drag-and-drop elements to add your logo, outline flight details, and update terms and conditions. Why not integrate the attached form with one of our payment gateways to accept secure payments online? Try our Plane Ticket Template today to instantly generate professional, uniform plane tickets — it can save you time, organize your records, and help your travel business reach new heights.

Vacation Itinerary Template

Whether you run a travel agency company or just someone who loves to travel and wants to have a detailed plan documented, a Vacation Itinerary Template is always necessary. Having a ready-made itinerary PDF template will help you in planning for your travels and will maximize your time and expenditures. Try this sample Vacation Itinerary Template from Jotform. This template is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination, date and time of arrival, places to visit, estimated cost and many more. You can change this information or add more if you want.

Flight Itinerary Template

A Flight Itinerary is an airline travel route information of a person or a group detailing the departure and arrival schedules of every flight. The information provided includes the type of aircraft that the passenger will board on, the date and time of flight, the reservation/booking numbers, the target destination, including the terminal and if possible, the gate in the terminal where the passenger will go on board.This Flight Itinerary PDF Template is a simple, yet, comprehensive flight itinerary PDF document that was built from Jotform's PDF builder. It includes the necessary information that is needed in a flight itinerary, including possible connecting flights to reach the destination. This Flight Itinerary PDF template is easy to modify. Just copy this to your Jotform account and start editing it in your PDF editor and you are good to go!

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Itinerary Templates

Use our free Plane Ticket Template to create customized domestic or international plane tickets fast. Download, print, or send as PDFs in a single click.

Try this sample Vacation Itinerary Template from Jotform. This sample is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination and date and time of arrival.

Build your flight itinerary anywhere and easily! Use this Flight Itinerary PDF template built under the Jotform PDF editor and you bring your flight itinerary in your computer of mobile device!

Business Travel Itinerary Template

Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.

Daily Itinerary Template

A Daily Itinerary Template is a document that will help you organize your daily tasks by planning it ahead of time. This will definitely help you establish a habit and a plan to achieve your goal. This document can be used by students to prioritize the things that they need to do for a school like study habits and reviewing for upcoming exams. For adults, a daily itinerary is useful to prevent procrastination. It can also be used in travel activities in order to maximize vacation time.This Daily Itinerary Template shows the activities that you will follow for 7 days. Each day shows the time, activity description, and status. This template is utilizing the Configurable List widget where they can add activity information dynamically as needed. This PDF template can be edited easily via the PDF Editor where you can insert images, change font format, or change the theme color.

Create personalized schedules for your next trip with this free Itinerary Planner PDF Template. Download, share, and print custom itineraries in seconds!

Travel Itinerary Template

A travel itinerary document composed of two pages providing the travel location, dates and contact details with the travel, accommodation and activities schedule with all necessary details included.

Bachelorette Itinerary Template

Instantly create PDFs itineraries for a bachelorette party. Easy to customize for any theme. Download, print, and share in just one click. No coding required!

Birthday Itinerary

If you are organizing a huge birthday party, this Birthday Itinerary would help you inform your guests about the party schedule with all location, date and time information included. All submission data will be automatically generated as a pdf document with this design, that would allow you to send personalized itinerary for all your guests. You can fully change the template and create your own birthday itinerary, change the document alignment, background, fonts, colors and add more fields by simply dragging and dropping elements.

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Trip Itinerary Template

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Music Tour Itinerary Template

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About Itinerary Templates

The journey of a thousand miles begins with a single step — or one carefully thought-out itinerary. Whether you’re a travel agent, event coordinator, wedding planner, or someone organizing an annual family road trip , you can instantly create schedules for any upcoming occasion with Jotform’s Itinerary PDF Templates.

Using our drag-and-drop PDF Editor , you can reorganize the itinerary template layout and include additional activity fields to help you plan every moment. When users fill out your customized itinerary form, their information will automatically be saved as PDFs that can easily be printed or sent electronically to everyone on the guest list. Once downloaded, these mobile-friendly PDF itineraries can quickly be accessed on phones, so even when internet isn’t available, everything can still go according to plan.

Frequently Asked Questions

1) what are the subtypes of itinerary templates.

There are itinerary templates for events, vacations, conferences — you name it! You can use travel itineraries — which include information about flights, hotels, tickets, vacation packages, and more — as well as business itineraries for conference schedules or meetings. Plus, you can fully personalize your itinerary for any trip you’re planning, whether that’s a road trip, a bachelor party, or an all-inclusive cruise.

2) What is the purpose of using an itinerary template?

The purpose of an itinerary template is to provide a structured plan for a trip or event. It outlines all the details of the event, including activities, schedules, budgets, to-do lists, and more. An itinerary template can help you organize and streamline the planning process both more productive and enjoyable, whether you’re putting on a conference or a small event for friends.

3) What are the benefits of using an itinerary template?

An itinerary template helps with time management and organization. It helps you lay out the details of an engagement in advance, saving you time and hassle once the event actually happens. Itinerary templates are also great for communicating details with others, as you can send them out to everyone involved to communicate logistics. Lastly, itinerary templates are useful when budgeting for expenses because you can estimate and track costs in one place.

4) How do I create an itinerary template?

You can create an itinerary by heading over to Jotform’s PDF templates library. We have you covered with multiple itinerary templates to choose from — no matter your needs. Simply pick the template that works best for you, click Use Template, and customize it in our PDF Editor. When you’re finished, you can share it via email or link or embed it in your website in seconds.

5) What information should be included in an itinerary template?

Generally, an itinerary template should include the major elements of the event or trip. For example, if you’re making a flight itinerary, make sure to include flight numbers, boarding times, terminals, and confirmation numbers.

If you’re making a conference itinerary, list the conference name, date, start time, location, sessions, and other details. Include a day-by-day or hour-by-hour breakdown of the schedule, depending on the length of your event.

The best way to construct an itinerary is to step back and think about all the information you would need to know as a traveler or attendee. This could include everything from budget and accommodation to meals and contact information, so take time to flesh out all the details.

6) Can I customize an itinerary template to suit my specific needs?

The beauty of the itinerary template is that you can adjust it to meet your requirements seamlessly. With Jotform’s intuitive drag-and-drop PDF Editor, you can rearrange sections, add new form fields, adjust fonts and colors, drop in your own logo, and much more. When you’re done, you can share it through email or a link with anyone who needs it. Plus, our mobile-friendly PDF itineraries work great on any phone, tablet, or computer, so your users can access them even if they’re traveling without a great internet connection.

7) Where can I find free itinerary templates online?

You can find free itinerary templates with a quick Google search. But, while there are many options to choose from, not all free itinerary templates are created equal. If you have to download a template as a Word document or PDF, editing them can get tricky, depending on which operating system or tools you use.

Jotform’s itinerary templates are completely free to use and easy to edit. Just choose the one you want to use, customize it in our PDF Editor, and you’re ready to go. You can create and share a robust itinerary in minutes.

8) How do I add accommodations and transportation details to an itinerary template?

You can add accommodation and transportation details to your itinerary template by replacing the text from the sections in one of our templates or by adding new sections to your itinerary.

You can include handy charts, color-block your sections, or create a snappy form design to make sure your users can absorb the information at a glance. To make your accommodation and transportation details even more organized, consider using standard formatting, bullet points, charts, and clear headings to enhance readability.

9) Can I share my itinerary template with others?

Yes! An itinerary wouldn’t be very useful if no one could see it except you — which is why Jotform has made this part as easy as possible. When you’re finished customizing your template, navigate to the Share button in the upper right corner of the PDF Editor. From there, you can create a link to share your document or invite users by email. You also have the option to grant private or company access, adjust permissions, and more.

10) Is it possible to create an itinerary template for multiple destinations?

Yes, you can create an itinerary template that covers multiple destinations for an event or trip! For example, if you’re organizing a company retreat with multiple destinations (think Chicago to New York or Paris to Berlin), you can create schedules for each location in the same itinerary. Put your stops on different pages or create separate charts with their activities. This way, you won’t have to send multiple documents to attendees.

11) Can I integrate a map or GPS coordinates into an itinerary template?

You can add a map as an image in your itinerary template to help guide attendees. You can also include information like the name and GPS coordinates of the destination in the template to make sure your attendees know where they’re headed.

12) How can an itinerary template help me stay organized during my trip?

An itinerary template can help you stay organized during your trip by eliminating unknown factors that may cost you time and money. For instance, if you book a bus to your day trip destination in advance, you won’t have to run around trying to find a way there the day of. An itinerary also helps you keep all the details about your day in one place so you won’t have to dig through your email searching for tickets or schedules.

One of the biggest perks of an itinerary is that it helps you manage your budget. Planning your budget in advance helps you estimate how much you’re going to spend and when, which also helps you add contingency funds should any surprises pop up.

And speaking of surprises — believe it or not, an itinerary can actually help with flexibility as well! Any trip will throw unexpected changes at you, but having your plans in one place will make it easier to rearrange specific activities or incorporate more time into your schedule with ease.

13) Are there any best practices for using an itinerary template?

There are several best practices that will help you get the most out of your itinerary template. The first one is to customize the template to your needs — adding all the details specific to your event will help you cover all your bases. Keep the information concise, so attendees don’t feel overwhelmed by too much text on the page.

It’s best to use a digital format such as a PDF for your itinerary, since paper itineraries are easy to lose or destroy. Be sure to share your document with all your attendees, so no one’s in the dark — and be sure to update it if any last-minute changes pop up!

14) How can I optimize my itinerary template to maximize my time during the trip?

Every itinerary will be different, depending on what each person enjoys. If you’re someone who likes to account for every minute of a trip, you can make a really robust itinerary. On the other hand, if you prefer to have some wiggle room, you can schedule one or two activities and leave the rest of your time to mosey around town.

In general, you can optimize your itinerary by prioritizing a couple must-see destinations and grouping activities together based on location. For example, if you’re headed to Barcelona and you’re most excited to see the Sagrada Familia, then you should plan a day in that part of town — and if a restaurant you wanted to try happens to be nearby, you can group those activities together.

It’s also wise to research transportation options in advance, because getting from one place to another often takes up the most time on trips. Be mindful of how long it’s going to take you to get somewhere — you might find it’s better to snag a cab than brave the train.

Lastly, plan in some buffer time and go with the flow! Nothing will ever go perfectly on a trip, but remember that it’s just as much about the journey as it is about the destination.

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June 21, 2021 By Casey This post may contain affiliate links. For more information please read my disclosure

Free Travel Planner Printable & Packing List Tracker Sheets

Prepare for your, well-deserved, week of relaxation with this free travel planner printable! Visiting new places is something I absolutely love! Traveling with a family of little ones can quickly become stressful. Having to pack and plan for others is something I know all too well… With these printables, you can now stay on top of your game for the next trip! To print the planner off, all you have to do is:

• scroll to the version you like
• click the link
• print the PDF page

I created three different pages for you to use! You can plan all your packing on one page. I print out a few copies of the packing so I can plan for the kids as well. Let me know what you think of them!

Here are the free printables:

Travel Itinerary Planner

The first version I made is a travel itinerary planner. There’s space to plan out your activities for your entire week (or two). I also like to have a list of restaurants and excursions that I’ve looked up before arriving because our family doesn’t plan out every single day!

Simple Packing List

This simple packing list is perfect so you don’t forget anything for your vacation! I have a habit of always forgetting something so this list has helped me tremendously! A print one-off for you and your kids, especially if they are not old enough to pack for themselves

Detailed Packing List

The second packing list version has a little more detail! This is great if you like to organize your lists by categories! This allows you to easily see what you need for each category so you never miss an item!

If these printables helped your vacation planning, share the love and share this post! I have a variety of different printables created for you to use! Check them out on my Printables Shop or you can find them on Etsy ! Drop a comment if you have any suggestions of printables you would like to see from me!

Related Free Printables:

• Routine Tracker Printable
• Chore Chart Printable
• Assignment Tracker

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Travel Planner Free Printable 7 Page Travel Checklist!

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Are you ready to start planning a vacation, family vacation or traveling for the holidays? Print this Free Travel Planner  and use the  travel checklists . We love traveling but, that also means being the travel planner for the family. Making sure everyone has everything they need for the trip. Mapping out things to do, places to go for your trips, what to pack and what flights you are taking. Having your travel plans in place you will more likely be able to sit back, and enjoy your vacation. 

Do you need a planner for your trip itinerary? We are here to help you have a smoother trip. Print and fill out your travel itinerary planner.

Keep it with you to keep all your travel plans in one spot this will help you stayed organized for your vacations. We hope you enjoy using our travel checklist PDF . 

Travel Planner

You can use this PRINTABLE TRAVEL PLANNER for a road trip planner too, just skip printing the flight page.

We have had some awesome summer vacations before, and camping trips. See our other resources and free printable travel checklists at the end of this post. Right now I’m planning for my trip to New York. Where are you traveling to? 

What do you get in this vacation planner?

Travel Planner Template

•  A page for flight, hotel, transfer, misc.
• Travel Checklist one printed with check boxes and one for you to fill out (2 pages) 
• Travel Bucket list with lines for you to fill out
• Daily Activities (with a spot for expenses, food plans, budget and more)
• Travel Planner cover sheets (2 pages)

Get this free printable travel planner now by subscribing! Just confirm subscription it will be sent directly to you to print or download instantly. 

Travel Checklist PDF

• Travel Planner PDF is a 7 page set, is packed full of travel checklists for you to use when making your travel plans and itineraries. 

Why subscribe? You get newsletter updates, our posts about once a week and exclusive free stuff like this free set of travel printables. 

• Be sure to visit here to see all our vacations, and  travel
• Camping Checklists , and free kids camp checklists 
• DIY  Summer Camp with free summer bucket lists, and summer reading list printable
• Looking for more? See all our free printables

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Discover free itinerary templates from Adobe Express.

Adobe Express offers professionally designed itinerary templates to give you a good foundation for building your next itinerary. The Adobe Express intuitive interface is a breeze to navigate, allowing you to format your itinerary in whatever way best serves your needs. Play around with color themes, font styles, personal branding, and imagery. Adobe Express saves your design so you can edit it on the go. Begin your journey with our guide below.

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How to make an itinerary.

Itinerary templates from Adobe Express make the design process easy.

Adobe Express puts you in the creative hot seat without the need to read huge instruction manuals first. Explore our itinerary templates as you're gearing up for your next adventure and build out your itinerary every step of the way as you plan. Adobe Express makes it easy to access your itinerary wherever you need it so you can stay organized and on time.

Let Adobe Express be your itinerary design expert.

Explore professionally designed templates to get your wheels spinning or create your itinerary from scratch. Establish a theme for your designs using photos, icons, logos, personalized fonts, and other customizable elements to make them feel entirely authentic. With Adobe Express, it's free and easy to make, save, and share your designs within minutes.

Plan a perfect holiday in seconds.

Are you tired of spending hours trying to organize your travel plans? Create a travel planner that simplifies your trip and helps you focus on what truly matters. Adobe Express itinerary maker allows you to effortlessly create an itinerary that helps you plan every detail of your trip for free in one place. Whether you are a seasoned traveler or embarking on your first trip, with Adobe Express itinerary maker, you can stay right on schedule between your activities and destinations.

What activities should you do at what time? Should you consider accommodation and transportation? Create an itinerary that helps you stay organized and keep track of your daily activities with Adobe Express itinerary maker. Upload maps, photos, and notes to your itinerary using Adobe Express drag-and-drop tool to ensure you never miss a beat during your travels.

Create a stunning itinerary design as you like.

Want to go on a solo adventure or plan a group trip? Are you considering a weekend getaway or a month-long adventure? Adobe Express itinerary maker allows you to customize every detail of your itinerary design as you like. Use the drop-and-drag tool to upload your own photos, or choose Adobe Express professionally-made templates and customize the colors to match your travel theme.

Love colorful designs? Add stickers or use a colorful palate to make your itinerary design pop. Once your itinerary design is ready, simply download the file in PDF, JPG, or PNG format and share it with loved ones. Adobe Express enables you to create an itinerary as you like, without any design skills required.

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Soldiers in Malawi search for missing military plane carrying vice president and former first lady

Malawi’s president says soldiers are searching hills and forests near a city in northern Malawi after a military plane carrying the country’s vice president went missing in the area. The plane carrying 51-year-old Vice President Saulos Chilima and nine others had been expected to land at Mzuzu International Airport late Monday morning.

FILE - Malawi Vice President Saulos Chilima, left, greets government officials upon his return from South Korea in Lillongwe, Sunday, June 9, 2024. Malawi’s vice president and nine others have been killed in a plane crash, the country’s president said Tuesday. The wreckage of the military plane carrying Vice President Saulos Chilima was located in a mountainous area in the north of the country after a search that lasted more than a day. There were no survivors of the crash, Malawian President Lazarus Chakwera said. Chakwera made the announcement in a live address on state television. (AP Photo, File)

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FILE - Malawi Vice President Saulos Chilima,left, and his wife Mary disembark from a plane upon his return from South Korea in Lillongwe, Sunday, June 9, 2024. Malawi’s vice president and nine others have been killed in a plane crash, the country’s president said Tuesday. The wreckage of the military plane carrying Vice President Saulos Chilima was located in a mountainous area in the north of the country after a search that lasted more than a day. There were no survivors of the crash, Malawian President Lazarus Chakwera said. Chakwera made the announcement in a live address on state television. (AP Photo, File)

BLANTYRE, Malawi (AP) — Soldiers are searching mountainous forests near a city in northern Malawi after a military plane carrying the country’s vice president and a former first lady went missing in the area Monday, President Lazarus Chakwera said.

The plane carrying 51-year-old Vice President Saulos Chilima, former first lady Shanil Dzimbiri and eight others left the southern African nation’s capital, Lilongwe, at 9:17 a.m. and had been expected to land 45 minutes later at Mzuzu International Airport, about 370 kilometers (230 miles) to the north.

But air traffic control told it to not attempt a landing and to turn around because of bad weather and poor visibility, Chakwera said in an address broadcast live on state TV channel MBC.

Air traffic control lost contact with the aircraft and it disappeared from radar a short time later, he said.

“I know this is a heartbreaking situation. I know we are all frightened and concerned. I too am concerned,” Chakwera said. “But I want to assure you that I am sparing no available resource to find that plane. And I am holding onto every fiber of hope that we will find survivors.”

Mzuzu is Malawi’s third biggest city and the capital of the northern region. It lies in a hilly, forested area dominated by the Viphya mountain range, which has vast plantations of pine trees.

The president vowed that search operations would continue through the night and said authorities using telecommunications towers tracked the last known position of the plane to a 10-kilometer (6-mile) radius in one of the plantations. That area was the focus of the Malawi Defense Force search and rescue operation, he said.

“I have given strict orders that the operation should continue until the plane is found,” Chakwera said.

Chakwera said the U.S., the U.K., Norway and Israel offered assistance in the search operation and had provided “specialized technologies” that the president hoped would help find the plane sooner.

Chakwera said Dzimbiri, the ex-wife of former President Bakili Muluzi, was also one of the passengers. The group was traveling to attend the funeral of a former government minister. Three of those onboard were the military crew flying the plane, the president said.

Chakwera asked Malawians to pray for all those onboard and their families.

Chilima has been vice president since 2020.

He was a candidate in the 2019 Malawian presidential election and finished third. That vote was won by incumbent Peter Mutharika but was annulled by Malawi’s Constitutional Court because of irregularities. Chakwera finished second in that election.

Chilima then joined Chakwera’s campaign as his running mate in an historic election rerun in 2020, when Chakwera was elected president. It was the first time in Africa that an election result that was overturned by a court resulted in a defeat for the sitting president.

The vice president had been facing corruption charges over allegations that he received money in return for influencing the awarding of government contracts, but prosecutors dropped the charges last month. That led to criticism that Chakwera’s administration was not taking a hard enough stance against graft.

Chilima was arrested in late 2022 and made several court appearances, but the trial has yet to start. He has denied the allegations.

Imray reported from Cape Town, South Africa.

AP Africa news: https://apnews.com/hub/africa

• Print-ready planners

Travel Planner - Original Style

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Organize, plan and enjoy your vacations easily. Take notes about your travel experiences, organize a shopping list and plan the route for your trip. With the simple travel planner designed by travelers for travelers. The planner includes:

• Beautiful cover
• Travel planner
• Shopping list sections
• Lots of space for journaling
• Route planning pages

The planner includes 5 different templates that you can use as many times as you want.

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Available in: A4, A5, Letter, Half Letter and Filofax

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This is an awesome planner with lots of customization options for personal and work planning.

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• Weight Loss Planners
• Fitness & Workout templates
• Wellness & Self-Care
• Food calendar templates
• Grocery & Shopping Lists
• Food Diary Templates
• Recipe Books
• Food Inventory
• Reading Log
• Chore Chart Templates
• Lesson Plan Templates
• Weekly Lesson Plan Templates
• Gradebook Templates
• Class Attendance Sheets
• Student Information Sheets
• Habit Tracker
• Mood Trackers
• Password Log
• Homeschooling
• Travel itinerary
• Packing list
• Wedding guest list
• Wedding plan checklists
• Wedding budget
• Invitations

Recently added:

• Digital Fitness Planner (Dark Theme)
• Digital Bullet Journal (Dark Theme)
• Digital Goal Planner (Dark Theme)
• Daily Productivity Digital Planner (Light Theme)
• Daily Digital Planner PDF for iPad (Dark Theme)