business travel arrangements checklist

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The complete business travel checklist

• Passport/ID
• Boarding pass
• Laptop and chargers
• Phone charger
• Notebook and pen
• Cash and credit cards
• Reusable water bottle
• 1 set of workout clothes
• 1 suit with two matching shirts
• 1 pair of pants/jeans
• 2 nice tops
• Light fleece
• 1 pair of dressy shoes
• 1 pair of travel shoes
• Swim suit (depending on destination)
• Glasses/contacts
• Coat/rain jacket
• Razor & shaving cream
• Mini shampoo and conditioner
• Dry shampoo
• Prescriptions
• Pain reliever
• Tsa-approved first aid kit
• Moisturizer
• Portable charger
• Downloaded movies, music and podcasts
• Healthy snacks

How to create a business travel checklist

• Travel documents (forget your passport – or Real ID after October 2020 – and your trip will end before it begins)
• Business supplies/work documents
• Laptop and other tech gear and accessories
• Personal items (ID, cash, credit card)
• Personal tasks associated with getting ready to travel (itinerary planning, bookings, notifications to be made, etc.)
• It streamlines both trip planning and packing
• It keeps you focus on necessities (and ensures you forget nothing essential)
• It helps you say no to non-essential “might-needs”
• It allows you to continuously refine your business travel packing skills

What should you consider before creating a business travel checklist?

How do you know your business travel checklist is complete, best business travel checklists, what makes a good business travel checklist.

• There are the things that will vary according to the details of each trip (your wardrobe, business documents, etc.)
• And there are things that will always go, no matter what – things like toiletries. You can set yourself up for maximum business travel packing efficiency by pre-assembling these necessities so they are grab-and-go ready.

Before you use your business travel packing list

Invest in quality luggage, use suitcase accessories to your advantage, read up on how to boost your immune system before flying, consider a tech-forward travel bag, read up on hotel safety tips, buy a tsa-approved first aid kit, steps to preparing for business travel.

• Prepare to do business, whatever that entails for this trip  -- daily schedules, documents, presentation materials, etc.
• Prepare your itinerary and other travel documents  -- unless your trip will be a quick turnaround, be sure to build in some time to yourself to hit the gym, the pool, the local shops or the pillow for a nap. You’ll be happier and more productive if you’re better rested
• Prepare personally to travel  – booking your flight, hotel, etc. and making arrangements for whatever work must continue in your absence
• Prepare your trip-specific packing list  and get ready to fill your carry-on luggage

How do you know what you'll need for a business trip?

What travel documents will you need, what will you need to conduct business, what personal items will you need, how will you pay, will your phone work at your destination, will you need travel insurance, things to do before traveling on business, secure all necessary travel documents., secure travel insurance., decide which credit card to take., fully charge all electronic devices., prepare your trip-specific packing list., pack like a pro by sticking with carry-on luggage., purchase a travel wallet., research your destination ahead of time, use social media to connect with peers, plan your in-transit entertainment., set your home to “away” mode., what happens if you don't get everything done before you go on a business trip, how far ahead should you plan before going on a business trip.

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Business Travel Guide

Essential business travel checklist [updated 2024].

Business travel comes with its own set of complexities and uncertainties. To navigate these successfully, you need careful planning and attention to detail. Our comprehensive business travel checklist will ensure that you’re well-prepared for every aspect of your business journey. From the moment you start planning your trip to the post-travel follow-up, we’ve got you covered.

So, whether you’re about to embark on your first business trip or looking to enhance your travel routine, read on to discover how to make your business travel experience efficient, enjoyable, and productive.

Let’s get started on the path to becoming a savvy business traveller with our ultimate business travel checklist.

Pre Business Travel Checklist

• Check and Validate Your Documents: Ensure that your passport, ID, and any required visas are up-to-date and valid.
• Budget and Itinerary Planning: If you are responsible for booking your travel, be aware of any budget constraints or itinerary requirements. In case someone else handles the bookings, submit your proposed itinerary to the designated person.
• Opt for Direct and Simple Travel: Consider your budget when booking your travel; aim for the most direct options available.
• Strategic Arrival and Departure Planning: Align your arrival and departure plans with the purpose of your travel, such as meetings or events. Assess whether arriving the night before or departing the day after is necessary based on your meeting schedule.
• Proximity Matters for Accommodations: Book accommodations near the location where your business activities will take place. This will save you time and streamline your schedule.
• Efficient Transport Planning: Arrange transport to the airport or train station, considering each leg of the journey. Plan and book transportation in advance to avoid last-minute hassles.
• Utilize Loyalty Programs: If you are a member of airline or hotel loyalty programs , take advantage of them when making bookings to accumulate points. If not already a member, consider signing up, especially if you travel for business frequently.
• Fast-Track Your Travel with Programs: Explore programs like Global Entry , TSA PreCheck , or Clear for expedited security processes, making your travel experience faster and more convenient.
• Consider Trip Insurance: Evaluate the option of trip insurance to provide coverage for unforeseen circumstances, offering you peace of mind during your journey.

Business Travel “Packing” Checklist

When it comes to packing for your business trip, it’s important to be organized and ensure you have everything you need. Here’s a checklist of essential items to pack:

1. Travel documents

Travel documents are crucial for a smooth journey, ensuring you have the necessary paperwork to reach your destination and return home. These documents establish your identity, authorize your travel, and provide vital information to authorities. Having a complete set of travel documents is essential for a hassle-free trip.

Documents Checklist For Business Travel:

• Visa (if required)
• Driver’s License
• Travel insurance documents
• Business permits
• Itinerary with flight details and hotel reservations
• Photocopies of important documents
• Emergency contact information

2. Electronics and accessories

In today’s digital age, electronic devices and accessories play a pivotal role in staying connected, productive, and entertained during your journey. They enable you to work efficiently, communicate seamlessly, and stay organized while on the road. Packing the right electronics and accessories ensures you’re well-equipped for the demands of modern business travel.

Electronics Checklist For Business Travel :

• Laptop or tablet
• Chargers for all electronic devices
• Adapter plugs (if travelling internationally)
• Headphones or earbuds
• USB flash drive
• Travel surge protector
• Portable Wi-Fi hotspot (if needed)

3. Medications and personal care

Maintaining your health and personal care routine is essential to feeling your best during your trip. Medications and personal care items help you stay healthy and comfortable. Packing these items ensures you have the necessary supplies to address health needs and maintain hygiene, contributing to a worry-free journey.

Personal Care Checklist For Business Trave l:

• Prescription medications
• Over-the-counter pain relievers
• Allergy medication (if needed)
• First aid kit (band-aids, antiseptic wipes, etc.)
• Personal hygiene items (toothbrush, toothpaste, soap)
• Shampoo and conditioner (travel-sized)
• Razor and shaving cream
• Contact lenses or eyeglasses and solution
• Hand sanitiser

4. Toiletries & cosmetics

Toiletries and cosmetics help you maintain personal hygiene and grooming standards during your trip. They contribute to your comfort and confidence, ensuring you look and feel your best while conducting business and engaging with colleagues and clients.

Toiletries & Cosmetics Business Travel Checklist:

• Body wash or soap
• Toothbrush and toothpaste
• Face wash or cleanser
• Moisturizer
• Hairbrush or comb
• Makeup (if applicable)
• Makeup remover wipes
• Hair products (gel, hairspray, etc.)
• Feminine hygiene products (if needed)
• Perfume or cologne
• Nail clippers and nail file

5. Clothing For Men & Women

Selecting the right clothing is essential for business travellers. Your attire communicates professionalism and reflects your respect for the business environment. Packing appropriate clothing ensures you’re well-prepared for meetings, presentations, and other business-related activities. 

Checklist For Men:

• Dress shirts
• Suits or blazers
• Dress shoes
• Socks and underwear
• Casual clothing for downtime

Checklist for women:

• Blouses or formal tops
• Dresses or suits
• Comfortable but stylish shoes
• Accessories (jewellery, scarves, etc.)
• Undergarments

Bonus Business Travel Tips

While we’ve covered the essentials, here are some bonus tips to enhance your business travel experience:

1. During Your Stay

Explore local cuisine : When dining out, try local cuisine to immerse yourself in the culture regardless of your business travel destination . Ask colleagues or locals for restaurant recommendations to savour authentic dishes.

Network beyond meetings : Look for events, industry conferences, or local business gatherings during your stay. These can provide valuable connections and insights.

Cultural Awareness : Show respect for local customs and traditions. A small effort, like learning a few basic phrases in the local language, can go a long way in building rapport.

Stay Active : If your schedule allows, find time for physical activity. Some hotels have fitness centres, or you can take a morning jog to energize yourself for the day.

2. Staying Healthy and Safe

Travel insurance review: Before departure, thoroughly review your travel insurance policy to understand coverage for medical emergencies, trip cancellations and lost luggage.

Hydration reminder : In-flight and during your stay, prioritize hydration. Carry a reusable water bottle and drink regularly to stay alert and healthy.

Emergency contacts on speed dial: Save local emergency numbers, including the nearest hospital and embassy or consulate, in your phone for quick access.

3. Expense Tracking Tips

Expense Tracking Apps : Consider using digital expense tracking apps or software to log expenses in real-time. This simplifies the process and ensures you don’t miss any deductions.

Organize receipts : Keep all receipts in one place, such as an envelope or a designated folder in your bag. This makes it easier to account for expenses when filling out reports.

Currency conversion Apps : Install a reliable currency conversion app on your phone to instantly calculate expenses in your home currency. It helps you stay within budget.

Credit card statements : Regularly review your credit card statements online to spot any unauthorized charges or errors promptly. Notify your bank of any discrepancies.

Is travel insurance necessary for a business trip?

Yes, having travel insurance is highly recommended for business trips. It can provide coverage for unexpected events like trip cancellations, medical emergencies, or lost luggage, offering you peace of mind during your travels.

How can I prevent jet lag during long-haul flights?

To minimize jet lag, adjust your sleep schedule before departure, stay hydrated, avoid excessive caffeine and alcohol, and set your watch to your destination’s time zone as soon as you board the plane.

Are there any apps or tools to help me find local networking events?

Yes, several apps and websites can help you find local networking events, such as Meetup, Eventbrite, and LinkedIn. You can search for relevant business or industry events in your destination city.

How can I make the most of downtime during business trips?

Use downtime to explore the local culture, try new cuisine, or relax and recharge. You can also catch up on work tasks, read, or use the hotel’s amenities like the gym or spa to make the most of your stay.

This checklist has covered everything you need, from preparing before your trip to staying safe and tracking expenses. Each journey is a chance to grow and discover. So, pack wisely, embrace the adventure, and make the most of every moment. Remember, business travel is more than just reaching your destination; it’s about the experiences and connections you make along the way.

If you’re seeking top-notch hotels and serviced apartments for your business trips, explore our business travel accommodation options and take the first step toward seamless and comfortable travel. Click here to book your next business trip and experience the difference.

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The Ultimate Business Travel Checklist

Over the years, I’ve been on many business trips, and how successful they were almost always came down to how well they were planned.

There’s an awful lot to think about when planning a business trip, from where to stay to what to pack. You also need to prepare for your home and office while you’re absent.

In this article, I cover everything you’ll need to do to set yourself up for a successful business trip, including tips for accommodation, packing, transportation, preparing your home and work space, and purchasing your flight.

While getting to travel on the company’s dime sounds like the Holy Grail of great travel jobs , it can honestly be a lot of work to organize a business trip . Below you’ll find my complete business travel checklist so you’ll be able to plan the best trip possible, and avoid my mistakes!

In this article, you’ll find a:

• Business Travel Checklist , which covers all aspects of getting ready for a trip other than packing.
• Business Trip Packing List , with everything you’ll need for a successful trip. Scroll down for our printable business trip packing list!

Our business travel checklist

Click here to download a printable business trip travel checklist!

Your first steps

First, find out who’s responsible for your travel planning. Some businesses leave all the travel planning and flight booking to their employees, and have you submit your receipts later. Other businesses will handle every last detail of your travel planning (lucky you!) from pickup at the airport, to flights, hotels and accommodation.

Most businesses fall somewhere in between. It can save you a lot of hassle if you find out who’s responsible for what, early on.

Years ago, I had a last minute business trip to Amsterdam where I spent a few hours and a lot of stress trying to find affordable accommodation in the city. It turns out my employer had already arranged a place for me to stay with a colleague. Even if you think you know who’ll plan your trip, ask!

If you’re responsible for booking your flight, and you’re looking to save money, be sure to check out our post on six easy steps for nailing the cheapest flight . o start, we really love getting a quick price comparison on Google Flights (here are a few great tips for using Google Flights ) or Skyscanner .

Check flights on Skyscanner.

If you’re flying regularly for business, be sure to sign up for an airlines loyalty program, and book with them as much as possible. This can translate into some great upgrades and free flights as well as other perks.

Get your work place ready

So you don’t worry about work while you’re away, and to ease your transition back when you return, try to get your affairs in order at your office before you leave.

Make sure you finish the work projects you are currently working on.

Let coworkers and business partners know where you’re going, and how long you’ll be gone.

Set up an out of office email, if necessary.

Prepare the schedule for your business meetings on your trip; you should know exactly where and when each meeting will take place.

Make sure you’ve organized all the important documents for your trip, including the confirmations, copies of your travel documents, presentations and handouts. Print them out, if necessary, and insure they’re saved to a zip drive or on your hard drive. It’s a good idea to back them up to a cloud service (we like Amazon) to ensure that you can access them anywhere in the world.

Prepare your home for when you’ll be gone

Tell your family about your exact itinerary and leave your addresses and contact phone numbers.

Tell a trusted friend about your exact itinerary and ask someone to take care of your family pets and plants while you’re gone.  If you don’t have a friend or family member that can pitch in, consider getting a housesitter. Probably the most well known and largest place to find house and pet sitters is through  Trusted Housesitters .

Check sitters available on Trusted Housesitters here.

Take safety measures, such as locking all doors and windows, turning on the alarm and try to create the illusion that you are at home by turning some lights on or with a radio that has a timer function.

Suspend or redirect routine deliveries such as newspapers or milk, if necessary.

Give the house a quick clean before you leave. Normally, my house is kinda messy and chaotic, but I hate coming home to a dirty, messy house after a trip, so we give it a complete clean before we go. It’s nice to be able to relax a bit when you get back, rather than stress about how messy the house is.

Turn down the thermostat if it’s cold outside or turn it up if it’s really hot. There’s no point warming or cooling an empty house.

Make sure you check with your home insurance to see if you need to have someone check in on your house while you’re gone. Each home insurance policy is different, but many policies won’t cover damages from floods, water leaks, break ins or theft if the house is not regularly attended.

Travel preparations

If you are going abroad, make sure you have all the necessary travel documents.

If you need any vaccinations or medical documents for the country you are going to, take care of that, too.

Get some cash in the local currency. There are ATMs in nearly every airport in the world. however sometimes the lines are long or the machines are down. You don’t need money for your entire trip, just make sure you have enough on hand to pay for the taxi and a bite to eat when you get there.

Look into any specific workplace customs or practices for where you’re traveling. There’s a great article here on business culture in Singapore , and one for Japan here . A quick Google search should help you find others.

World Nomads Travel Insurance

Charge all of your devices the day before you leave on your trip. That way you won’t be caught flat-footed if your plane doesn’t offer outlets or USB charging ports.

Where to Stay

I’ve put these tips near the beginning, because I honestly believe that your accommodation is the most important part of your stay once your dates are set and your transportation is booked.

Start looking for accommodation early. It can be surprising how early accommodation books out. The earlier you start looking, the easier it will be for you to find a good place for a good price.

Look beyond a hotel room. Hotel rooms are often small, impersonal and honestly, overpriced. You’ll probably be surprised at how favorably the price of a fully furnished, serviced apartment compares. Corporate apartments also have the advantage of having essential business amenities like fast WiFi.

For example, corporate serviced apartments are often more comfortable and private than a hotel. Singapore’s well known as being one of the most expensive destinations for business travel in the Asia-Pacific region, making value for your dollar especially important.

Stay close to work. Look for accommodation that is not far from the place where most of your meetings will take place to avoid having to commute in a foreign city. I’m often surprised how bad traffic and subway crowding can be, even during off peak hours.

Make it work friendly. Make sure your accommodation has a work space where you can use your laptop and make phone calls. A small table and chair will work perfectly.

At the airport and in the air

Savvy business travelers suggest signing up for Global Entry and TSA Precheck . Global Entry is a U.S. Customs and Border Protection program that pre-qualifies you for faster customs, while TSA Precheck will get you boarded faster, as many US airports have special (and faster!) precheck lines where you can skip needing to remove shoes, laptops, liquids, belts or light jackets.

Double check any baggage requirements.  You never know when the rules will change. The USA has even floated the idea of banning laptops in the cabin for all flights that depart, land, or even touch down in the USA.

Try to travel carry on only. Checked bags have a potential to be lost or delayed, adding to your stress. If you can do with just a carry on you’ll be more flexible if there are problems and out of the airport quicker once you land.

If you do check a bag, be sure to keep essentials like your laptop, any business documents and tech, some underwear, and prescriptions in your carry-on bag in case your checked luggage is lost or delayed.

Get a lightweight, sturdy carry on bag with wheels, and carry a personal item as well. You can find more tips on choosing a carry-on here , and our tips for choosing the best business laptop backpack here .

Get clothing designed for travel. If you’re short on space, consider getting a travel jacket or travel gear with hidden pockets or that is wrinkle resistant. We like the SCOTTeVEST women’s trench coat or the streamlined men’s Revolution jacke t.

Stay hydrated on the plane . It’s amazing how much a flight can dehydrate the body. Drink more liquids than normal, and go easy on the alcohol to stay hydrated.

Go to bed normally. Studies have shown that the best way to reduce jet lag is to get as much sunshine as possible at your destination and to sleep normal hours. Tempted to take a quick power nap? Chances are it will just extend your jet lag.

Packing tips

When you pack, use a list with everything you need (see our handy packing list below). Focus on clothing items, toiletries, personal documents, money and banking cards, chargers and the items you need for your business meetings and give yourself time to add and remove items from the list. Try to limit the items you pack to the ones that you will really need.

Tip: Check out our favorite toiletries bags for travel here!

Don’t forget to take weather into account. I can’t tell you how many times I’ve forgotten to check the rain forecast and wished for my handy travel umbrella.

I love packing cubes, because they make organizing my luggage a snap. Check out more in our blog post on how to use packing cubes .

Make sure the liquids in your carry-on luggage (such as your shampoo or your soap) are in bottles that are not larger than 3 oz. (100 ml), otherwise you risk getting them removed by airport control.

Put your shampoo and conditioner, and any other liquids that may leak, in a zip-lock plastic bag. Changes in air pressure on the plane have made liquids come gushing out of bottles more than once on my flights, and the zip-lock bags have saved my clothes from many a spill.

Don’t pack what you don’t need. If you’re certain your hotel will have a hair dryer, shampoo and conditioner, there’s no need to pack these items. If there’s none in your room, ask for one to be brought to you.

Business Trip Packing List

Your business culture will determine exactly what to bring (whether it’s formal business attire like suits or business casual), but these tips should work either way.

Click here to download a printable business trip packing list!

Personal items

Credit cards and bank cards

Any other banking or personal ID you’ll need

Business cards to hand out

Find out what business functions you’ll need to attend (e.g., formal business dinners, or giving a presentation) and include clothes for those.

Bring layers, and make sure all your clothes coordinate by sticking to colors and patterns that all mix together.

Shirt. I recommend one top per day, if possible.

Pants or skirt. I recommend one pair for every two days. If you’ve color co-ordinated your clothing, you can get away with wearing a neutral colored bottom at least two days in a row.

Underwear. I recommend one pair per day, if that’s possible, so you won’t need to bother washing them.

Jacket. Check out our favorite  casual women’s hoodie travel jacket here . For more formal business travel, we like the SCOTTeVEST women’s trench coat, men’s travel blazer, or the streamlined  men’s Jacket .

Outerwear. Depending on the weather, you may need extra gear like sunglasses and a sun hat, or a scarf and gloves.

Footwear. Make sure that you pack at least one pair of comfortable business appropriate shoes, as you never know if you’ll have to walk between offices. If you enjoy working out, make sure you bring some proper footwear for that as well.

Pantyhose. I am NOT a fan of these devices of torture, but if you’re in a very conservative business environment, they may be expected.

Tech and business

WiFi hotspot. Hotel WiFi can be unreliable, so we bring our GLocalMe portable WiFi with us wherever we go. I love having internet at our fingertips across the globe, and it saves us a fortune in roaming charges.  Check out our review of GlocalMe mobile WiFi here.

Tip! Too much gear? We understand. Read our article on how to travel lighter with electronics .

Laptop or tablet

Cell phone charger. Consider both a wall plug charger and a portable external battery charger.

Bring noise cancelling headphones. They’re not only fantastic for shutting out the chatty seatmate next to you when you’re trying to work, but they also do a wonderful job in loud hotel rooms, cafes, and new workplaces.

Tip! If you’re looking for a place to work while you’re away, check out our article on how to find the best places to work while traveling .

Plug converter. Depending on the country you’re in, you might need a different electrical plug. To make life easier, make sure all your chargers and devices are usable with 110-240 volts.

Toothbrush and toothpaste

Earplugs. You’ll thank me for this one, whether it’s for the plane or the hotel room. These affordable  Flents Contour Ear Plugs  get great reviews.

See prices and reviews.

Prescription and non-prescription drugs

Skincare products

Electric razor or disposable razor

Spare contact lenses, a case and contact lens solution if required

Prescription for eyeglasses

For women only

Bring your own tampons and pads, or use a menstrual cup like the Diva cup. In some countries, tampons can be especially hard to find, and brands can be quite a bit different away from home. Trust me, as a female traveler, the last thing you want is to overestimate the absorbency of a new product.

Optional extras

If you have the room and want to take along a few extras that’s fine. Here are a few examples.

Wide scarf in your carry on. This can double as a blanket during flight, and a fashion accessory later.

A small first aid bag with items you think you’ll need like pain relievers, band aids and cough drops. It’s never a bad idea to pack Pepto Bismol and Ex-Lax (or, as we call it, the stop and go duo).

Birth control

Voltage converters. We like this  Universal World Wide Travel Charger Adapter .

See prices now.

Tip! Check out our article on How Not to Fry Your Electronics overseas for more tips.

Travel clothes steamer or travel iron

Tide stain remover pen

Lint roller

Small compression bag for laundry

Breath mints. Avoid gum, as it’s considered rude in many countries.

Travel pillow and or blanket

Baby wipes or facial wipes. We always travel with a small pack of these, as they’re wonderful for freshening up before leaving the plane.

Snacks. We often carry small packets of trail mix or protein bars in our carry on. They’re fantastic if airplane food service is sketchy, or if our hotel doesn’t have an affordable minibar.

Was this list helpful? What do you pack on a business trip? Let us know in the comments below!

Need some more packing list tips?

Check out our  beach packing list and our road trip packing lists!

I suggest to check your wallet. Nothing is more evanescent than the title “best travel credit card.” The competitive balance is always shifting and just this month Chase seized the high ground with two of the first Visa Infinite cards issued in the United States

Thanks for the perfect checklist, Ms Micki Kosman. I use to travel often, but do not know that there is such a huge mandatory checklist to be noted. One tip “earplugs” are some useful tips for a traveller. Your tips on “easy tips for nailing the cheapest flight” were really very useful. Also, the travel Preparation tips were very useful.

You shared very important information and I read it carefully and gain amazing knowledge. Thanks and keep it up.

If I were to go on a business trip, I would make sure to find the right limousine since this will provide convenience. Well, I also agree with you that it would be a great idea to hire a person that will plan the travel. Thank you for sharing here as well the importance of talking to a family member who will take care of my house whilst I’m gone.

This is an awesome blog on travel checklist, very helpful and full of resources that will save you time and money when you travel.

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An Exhaustive Business Travel Documents Checklist

Home » Guide » An Exhaustive Business Travel Documents Checklist

In today’s globalized world, business travel has become an integral part of corporate operations. From attending meetings and conferences to exploring new markets, professionals often find themselves on the move. To ensure successful and hassle-free trips, proper planning and organization are paramount. This guide presents a comprehensive checklist of essential documents for business travel, covering everything from passports and visas to health documents and COVID-19 requirements. By being well-prepared with the right documentation, business travelers can navigate through their journeys with confidence, focusing on their objectives and making the most of their international ventures.

How to create best business travel checklist?

Here are essential steps to create a comprehensive business travel checklist:

• Include details of your flight, accommodation, and any scheduled meetings
• Pack appropriate clothing for your destination and the nature of your business activities
• Bring necessary documents, presentations, business cards, and any materials relevant to your meetings
• Keep track of receipts and ensure you have a system for managing business expenses
• Include any required medications, a basic first aid kit, and health insurance information
• Ensure your laptop, phone, and other devices are in working order
• Arrange transportation from the airport to your accommodation and between business meetings
• Have information about your hotel reservation, including check-in and check-out times

Complete business travel checklist:

1. visa and passport.

One of the most important documents required for international travel, a visa acts as an official authorization. This provides transit permission within foreign borders to carry out business or tourist activities. It also sets the duration of travel for the visitor. The visa may take time for approval; hence, one should ensure to apply for the visa well before the date of travel. Working as the primary identification, a passport is issued by the domestic country. It has important information such as name, DOB, nationality, and more.

2. Travel itinerary

Corporate travelers should be aware of the plan and itinerary for maintaining an efficient schedule. The itinerary should contain the date and time of the flights, booking details of the hotels, transportation arrangements, and more. This will help travelers ensure productive trips and high ROI.

3. Identification (Driver’s License, National ID, etc.)

Besides your passport, carrying additional government-issued photo identification, such as a driver’s license or national ID card, is recommended. These IDs can be useful for various purposes during your trip, such as renting a car, age verification, or completing certain transactions. Having a backup form of identification is always a good idea in case your passport is misplaced or not readily available.

4. Business invitation/letter

If your trip is for business purposes, having a formal business invitation letter or supporting documents can be beneficial. Such documents may be required for visa applications or to show the purpose and duration of your visit to immigration authorities. They should include details about your host company, the nature of your business engagements, and any planned meetings or events. Always check the specific requirements of the country you are visiting to ensure you have the necessary documents.

5. Travel insurance

Travel insurance provides financial protection and peace of mind during your trip. It covers unexpected events such as medical emergencies, trip cancellations, lost baggage, and travel disruptions. Purchasing comprehensive travel insurance is highly recommended, as it can save you from significant financial losses and inconvenience in case of unforeseen circumstances while traveling.

6. Company ID and business cards

Your company ID establishes your affiliation with your organization and may be required for certain business-related activities during your trip. Additionally, carrying business cards with your contact information is a professional way to network and exchange details with potential business partners, clients, or colleagues.

7. Currency and payment methods

Having local currency for your destination is essential, as not all places may accept credit or debit cards. Before traveling, notify your bank about your trip to avoid any issues with using your cards abroad. Carrying some cash in the local currency for initial expenses upon arrival is also advisable.

8. Health documents (Vaccination records, medical prescriptions, etc.)

Depending on your destination, specific health documents may be required. This can include proof of vaccinations, medical prescriptions, or health certificates. It’s important to research and comply with the health regulations of your destination to ensure a smooth entry and stay.

9. Local contact information

Keeping contact details for your company’s local office or representatives at your destination is essential. These contacts can assist you in case of emergencies, provide local support, or offer guidance during your stay.

10. Emergency contacts

Always carry a list of essential emergency contacts, including your company’s emergency hotline, local emergency services, and contacts of friends or family back home. Having this information readily available can be critical in case of any urgent situations during your trip.

11. Meeting materials

If you have materials needed for business meetings, presentations, or conferences, ensure they are well-organized and easily accessible. Having all the necessary materials ready will help you make a professional and effective impression during your business engagements.

Suggested read:  Fun And Productive Things To Do During A Long Flight

12. COVID-19 documentation (if applicable)

During the pandemic, certain countries may have specific COVID-19-related requirements for entry. This may include presenting negative test results, vaccination certificates, or health-related documents. Stay updated with the latest travel guidelines and ensure you have the necessary documentation as per the destination’s regulations.

13. International driving permit (if needed)

If you plan to drive during your trip, check if an International Driving Permit (IDP) is required in your destination country. An IDP translates your driving license into multiple languages, allowing you to legally drive in foreign countries.

14. Customs declarations

Familiarize yourself with the customs regulations of your destination country and be prepared to complete any required customs declarations. This includes declaring certain items you are carrying to comply with import/export regulations and to avoid any customs-related issues during your trip.

What makes a good business travel checklist?

Here are key factors that contribute to an effective checklist:

• Customize the checklist based on the nature of your business, destination, and individual preferences
• Arrange items by priority, focusing on crucial aspects like travel documents and essential business materials
• Create a checklist that can be easily adjusted for different types of business trips and destinations
• Ensure the checklist aids in streamlining your travel preparations and reduces the chances of forgetting critical items
• Make the checklist easily accessible, whether in digital form on your device or as a printed document
• Regularly review and update the checklist based on your travel experiences, incorporating lessons learned from previous trips

A well-prepared travel document checklist is the key to a smooth and productive business travel experience. From securing a valid passport and appropriate visas to carrying essential health records and emergency contacts, each document plays a crucial role in ensuring seamless travel. Additionally, adhering to COVID-19 requirements and obtaining international driving permits when necessary adds an extra layer of preparedness. By following this comprehensive guide, business travelers can embark on their journeys with confidence, leaving them better equipped to seize opportunities, forge new partnerships, and achieve success in the global business arena.

Suggested read: 15 Tips On How To Plan Successful Business Trips

Business Travel Documents Checklist FAQs

What is a business travel document checklist.

A business travel document checklist is a comprehensive list of essential documents and items required for a successful business trip. It helps travelers organize and ensure they have all necessary paperwork and materials before departure.

Why is a business travel document checklist important?

The checklist is essential to avoid last-minute hassles and potential issues during the trip. It ensures that all necessary documents are in order, reducing the risk of delays, rebooking fees, or denied entry at immigration.

Are visa important for international travel?

Yes, visa provides the primary authorization to carry out international travel.

Do you require travel insurance for business trips?

No, travel insurances are not mandatory for carrying out business trips. However, it is highly recommended to get yourself insured before going on personal or business trips.

What to include in your business travel checklist?

For efficient business travel, pack essentials like travel documents, clothing, and technology. Set up expense management, arrange transportation, and be prepared for emergencies with essential contacts and a contingency plan.

What documents should be included in a business travel documents checklist?

Documents to keep in business travel checklist are passport, visa, tickets, itinerary, accommodation details, insurance, and relevant IDs.

What should I do if I encounter issues with my documents during my trip?

Stay calm check your digital copy of documents. Contact your country embassy and explain all situation. They will help you get new document.

How can I keep my business travel documents organized during my trip?

Always keep digital copy of documents saved on cloud. Apart from that you should use travel organizer folder to keep your documents safety with you. Get hard copy of your documents kept in a different place than original.

What should you consider before creating a business travel checklist?

Destination and purpose of travel, company policy, personal needs, duration of the travel, and the activities involved.

How to know your business travel checklist is complete?

You can perform simple checks such as review, feedbacks and online comparison.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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The Essential Business Travel Checklist

There are a lot of things to remember when you’re travelling for business. Did you finish the presentation? Do you have your phone charger? What was your contact’s name again? Being so, we’re here to help you remember all the essentials with our ultimate business travel checklist.

This business travel checklist can help you stay organised and ensure that you don’t forget something important when you’re travelling for work. Below, we cover what you need to remember before, during, and after you travel. We also share some useful hacks from seasoned travellers to make things a bit easier for you, as well as provide links to helpful resources.

But before getting started, remember that there's no one-size-fits-all approach to business travel. Every destination — and every company that requires travel — is different. With that being the case, some of the below tips (such as booking accommodations or purchasing trip insurance) may not be applicable. But no matter what, we encourage you to cover your bases and ensure that the essentials are taken care of, and this guide is a great place to do just that.

Your complete business travel checklist:

Research your destination

• Read about the area  you’ll be travelling to, even if you've been there before. Consider things that will be important to know on your trip, such as the current political situation, cultural differences, crime, business hours, and business attire.
• Research the top attractions and foods to try at your destination. You may end up with some free time to see more than you expected. You may even turn it into a bleisure trip.
• Talk to friends and colleagues who have been to the location before in case they have any tips.

Make travel arrangements

• Check that your passport, ID, and appropriate visas are valid.
• If you’re responsible for booking travel yourself, find out about any budget or itinerary requirements. If you’re not responsible for booking travel, submit your proposed itinerary to the appropriate person.
• Book the most direct and simple travel that your budget will allow.
• Plan your arrival and departure with your reason for travelling (i.e. meetings) in mind. Consider whether you’ll need to arrive the night before or leave the next day based on your meeting times.
• Book accommodations close to where your business will take place.
• Book transport to the airport or train station. Think about each leg of the journey and what you’ll need to book ahead of time.
• If you’re a member of  airline or hotel loyalty programs , consider booking with those brands to get points. If you travel for business frequently and aren't signed up for these programs, make sure to do so.
• Sign up for  Global Entry ,  TSA PreCheck , or  Clear , if appropriate. These will make travelling a bit faster and easier.
• Consider  trip insurance  to cover unforeseen circumstances.

Create your itinerary

• Communicate with the people you’ll be meeting with to make sure there's an itinerary for your trip. You should know who you’re meeting with, and when and where those meetings will take place. 
• Check if there’s anything out of the ordinary that you need to bring with you. Confirm whether you will have access to Wi-Fi, power, a presentation screen, and other necessary equipment.
• Know your schedule and what functions you're going to attend so that you can pack appropriately (more on this later).

Prepare for your meetings

• Establish some quick  goals and objectives  for each of your meetings.
• Review the names, roles, and titles of the people you’ll be meeting with.
• Prepare necessary documents and presentations in a shareable format and send them ahead of time if necessary.
• Review the key information that you’ll need to share.
• Save a map and directions to your meetings on your phone or computer or print them out if you prefer. If you have to drive or take public transportation, be sure to plan ahead and take traffic and other delays into consideration.
• Check whether you need to purchase any travel supplies to restock from your last trip.
• Check  TSA and other appropriate regulations  restricting the size and weight of your luggage, and any restrictions on personal items like toiletries.
• Try to limit yourself to a carry-on suitcase if possible. You’ll save yourself the time and stress associated with checking a bag. If you do check a bag, make sure you have essentials like your electronics, medications, and a change of clothes in your carry-on just in case.
• Consider using  packing cubes  to organise and streamline your belongings.
• Put toiletries in a clear plastic bag that you can seal to prevent leaks.
• Bring clothes that are wrinkle-resistant and easy to layer. Stick to solid and neutral colors so that they're easy to combine into various outfits. This will make planning your outfits easier for a multi-day trip.
• Consider bringing a wide scarf to use for cold weather. It can double as a blanket on the plane and a cover-up for modesty in certain countries or cultures.
• Passport/visa for the location(s) you’re visiting, credit cards, bank cards, and a personal ID (consider storing a high-res image of these on your phone as a backup).
• Vaccination record with the appropriate immunisations for the location(s) you’re visiting.
• Enough local currency for transportation and a bite to eat when you arrive. You can change more money later if necessary.
• Business cards.
• Notebook and pen.
• Appropriate gear for the weather at your destination.
• Chargers (and plug converters if necessary) for all of your devices.
• Noise-cancelling headphones or earplugs for the plane and noisy spaces.
• Necessary medications.
• “Deal with anything” kit, including band-aids, stain remover pen, lint roller, breath mints, allergy medication, upset stomach medication, pain relievers, cold medication, hand sanitizer, face mask, and baby wipes.
• Casual clothes for evenings and weekends.
• Workout gear.
• Water bottle.

Get ready to leave

• Save all of the documents you need to a hard drive or the cloud so that you have an extra copy.
• If needed, print your tickets and confirmations for transport, lodging, and flights.
• Set up your  out-of-office message  for the days you’ll be travelling.
• Let your coworkers know where you’re going and for how long.
• Make sure you have coverage for office responsibilities that you’ll miss.
• Find someone to  take care of your pets  and water your plants while you’re gone.
• If you’ll be gone for more than a few days, consider  pausing your mail  and packages.
• Give your itinerary and contact information to a trusted friend or family member so they know where you are.
• Consider cleaning and putting a meal in the freezer so that you come home to a clean house and easy dinner.
• Charge all of your devices the night before so that you don’t end up with unexpected outages.
• Check the weather forecast for your destination so that you can add any necessary gear, like an umbrella.

On travel day

• Lock your doors and windows, adjust your thermostat, and turn on your alarm.
• Clean out the refrigerator and take out the trash.
• If there is a time difference at your destination, try to get as much sunlight as possible during the day to  reduce jet lag .
• Make sure to hydrate more than usual. This will help with travel fatigue and jet lag.
• Keep a printed version of this checklist and your packing list in your suitcase so that you have it for all your future trips (or store a digital version on your phone or computer).
• Do your best to take a short walk outside, take a scenic route to a meeting, or visit a restaurant at your destination. You don’t want the only things you see to be hotel rooms and conference centres!

Put this business travel checklist to good use!

Travelling for work doesn't have to be stressful. With this business travel checklist, you'll be well on your way to a streamlined trip that may just turn into a vacation along the way.

Laura Fredericks

Laura brings a decade of insight to improving marketing, as she has been working in the technology sector since 2010. She has experience in starting and scaling a business, driving customer marketing, and speaking at live events, including WeDC Fest 2018. She founded Describli and Paradigm Labs, and currently works with companies to improve their customer relationship management and content strategy.

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Business Travel Checklist

• By Jake R Brady on Dec 28, 2011

• Before Your Business Travel
• Ensure you have complied with your employers travel policy and administrative requirements.
• Make sure your travel plans and contact details are known to your manager.
• Ensure you have travel insurance.
• Ensure your vaccines are up to date prior to departure.
• Make sure your passport is valid at least six months past your expected return date.
• Ensure any relevant visas have been obtained.
• Choose a hotel that offers special services to business travelers.
• Confirm all reservations.
• Leave your contact information of the hotels where you are staying, with a family member.
• Tie up any loose ends at the office before departing.
• Let clients and colleagues know when you will be unavailable.
• Stock your work bag or briefcase with all the business-related items you need for the trip.
• Make note of your need to pack any electronic equipment, including PDAs or laptop.
• Avoid checking any bags, if at all possible.
• Your Business Travel
• Use separate credit cards for business and personal purchases.
• Keep all the receipts for business purchases.
• Keep your business paperwork in one place in your hotel room.
• Make notes directly after business meetings while still fresh in your mind.
• When You Return
• Notify your employer of any reportable incident that occurs while on overseas business.
• Request support from your HR team or manager should you experience any difficulties as a result of your travel.
• Go through mail, voice messages, and e-mail as soon as you can.
• Put your list in order of priority with most urgent items at the top.
• Tackle each item on the list.
• Share via: Twitter , LinkedIn , Facebook , Whatsapp
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The Ultimate Travel Packet for Your Executive’s Business Travel

A journey of a thousand miles may begin with a single step, but a successful business trip begins with a kick ass travel list. This goldmine checklist, complete with useful tips organized by category, was created specifically for traveling executives after a Ninja asked what to include in a travel packet for the boss’s upcoming trip. So of course, we went straight to the experts: the OfficeNinjas Ambassadors.

This list is comprehensive, packed with Ninja-approved items and hacks for every possible situation we could imagine. But you should feel free to edit and make it your own go-to guide for business travel. Pare down, make tweaks, and add special exceptions tailored specifically to your company and team. Once you have the Ultimate Packing List customized to your boss’s specific needs, prepping for an upcoming trip will be the easiest part of your day.

• Include the confirmation/reservation numbers, phone numbers, and addresses for flights, trains, rental cars, cabs, and hotels.
• Include estimated travel time from the airport to the hotel or other destinations, as well as information on potential delays due to traffic, road construction, and inclement weather.

Ninja Tip: Send your boss a meeting request with airline details (terminals numbers, flight and seat numbers, departure and arrival times, etc.) in the subject line so that travel time is blocked out and the information is instantly accessible. For example-  Subject: Alaska 309 (SFO-SEA): lv 735pm arr 924pm, conf# AP35IRE Location: Seat 24A (window).

Ninja Tip: Once you’ve hammered out all the details, funnel them into PackPoint  so you and the traveler can both access the full spread on a convenient app.

LUGGAGE TAGS

Ninja Tip: Keep a pack of affordable luggage tags in the office as a backup.

MAPS & DETAILED DIRECTIONS

Ninja Tip: Install a map app, like Waze  or Google Maps , on your boss’s phone. You can even download an area for offline use in Google Maps, in case of a poor signal. Screenshots of entire routes can also be saved.

LOYALTY MEMBERSHIP NUMBERS

Track all frequent traveler membership numbers for airlines, hotels, dining, and rental car companies in one place using TripIt or Points .

PARKING INFO & COSTS

Use Spot Hero to reserve parking spaces in advance, and ParkMe  to locate spots.

LOCAL HOST CONTACT INFO

e.g. the client’s admin, office manager at satellite office, etc.

LOCAL SPOTS TO DECOMPRESS

Download one of these apps to your boss’s phone. They allow users to book hotel rooms by the hour so your exec can catch up on emails or even take a nap:

• Hotels by Day

TRAVEL DICTIONARIES & PHRASEBOOKS

Ninja Tip: Purchase travel dictionaries/phrasebooks or download a translation app to your exec’s phone (for international travel). Popular options include:

• Google Translate
• Lonely Planet Phrasebook & Dictionary ( Spanish , French , Mandarin , Japanese , German )

PROTOCOL FOR LAST-MINUTE ITINERARY CHANGES

Clarify who should take the lead on resolving conflicts and rescheduling travel.

PROVIDE TRAVEL ITINERARY TO EXEC’S FAMILY/PARTNER

Meeting Prep

BRIEF BIOS ON MEETING ATTENDEES

Download Charlie  on your exec’s phone. Charlie combs through a bunch of online sources and will send your exec a one-pager on who they’re going to meet before even seeing them.

Ninja Tip: Include suggested topics of conversation as well as personal details that may cause someone to be distracted or unengaged (like a recent birth or death in the family)

NOTES ON BUSINESS ETIQUETTE

Appropriate behavior varies greatly from culture to culture, refer to this infographic to ensure your exec is properly informed.

EXTRA BUSINESS CARDS

An obvious item but one that’s commonly forgotten!

LOCATIONS FOR SMALL MEETINGS & ONE-ON-ONE CONVERSATIONS

These apps identify and reserve on-demand meeting space:

Ninja Tip: Walk Score will tell you if they need to travel by car to get there.

DRESS CODE FOR MEETINGS & SOCIAL ENGAGEMENTS

From casual to white tie, this attire guide breaks it down for you.

HEALTHY SNACKS FOR HEAVY MEETING DAYS

Try these healthy options:

• Love With Food
• Quest Nutrition Protein Bars and Chips
• And don’t forget mints , pocketmist , gum , or breath spray

Financial Considerations

CORPORATE CREDIT CARDS

Remind your exec of these tips for traveling with plastic overseas.

CLEAR, ZIPPERED ENVELOPES

Pouches  for receipts and small miscellaneous items.

EXPENSES REPORTS OR APP

Blank expense reports or ensure that your office’s expense reporting app has been downloaded to your boss’s phone.

Ninja Tip: Download an app that lets your boss scan documents or receipts and save them as PDFs, such as Tiny Scanner , Smart Receipts , Expensify , Abacus , or Shoeboxed .

CURRENCY CONVERSION APP

Download a currency conversion app to your boss’s phone for international travel. Popular options include XE Currency , Currency Converter , and Convert Pad .

Local Points of Interest

HIGHLY REVIEWED BARS AND RESTAURANTS

Check Yelp , Opentable , TripAdvisor , and Zagat before providing your exec with recommendations.

STORES THAT SELL SOUVENIRS AND COLLECTORS’ ITEMS

Ninja Tip: Does your exec’s loved one have an affinity for snow globes or any other trinket? Let your boss know where he/she can purchase these personal items. Boom. You’re now a hero to your boss.

ATTRACTIONS & ACTIVITIES WITHIN WALKING OR SHORT DRIVING DISTANCE

• Parks and historical monuments
• Museums and theaters
• Fun/quirky exhibits

Ninja Tip: Check out AroundMe for nearby amenities.

There you have it, Ninjas! The Ultimate Exec Travel Packet. Let’s recap:

The Ultimate Exec Travel Packet:

• Travel itinerary
• Luggage tags
• Maps and detailed directions
• Loyalty membership numbers
• Parking info and costs
• Local host contact info
• Local spots to decompress
• Travel dictionaries & phrasebooks
• Protocol for last-minute itinerary changes
• Provide travel itinerary to exec’s family/partner

MEETING PREP

• Brief bios on meeting attendees
• Notes on business etiquette (for international travel)
• Extra business cards
• Locations for small meetings and one-on-one conversations
• Dress code for meetings and social engagements
• Healthy snacks for heavy meeting days

FINANCIAL CONSIDERATIONS

• Corporate credit cards
• Clear, zippered envelopes
• Expense reports or app
• Currency conversion app

LOCAL POINTS OF INTEREST

• Highly reviewed bars and restaurants
• Stores that sell souvenirs and collectors’ items
• Attractions and activities within walking or short driving distance

Do you have any additional items or Ninja Tips to add to the Ultimate Exec Travel Packet? Leave your ideas in the comments section!

I provide full itineraries for any of my traveling staff via PDF to their email. This way, they can have it on their smart phone, iPad, etc., as well as providing copies to family as needed. I post a copy in my office so when someone asks “Where is _____?” I don’t have to go searching. The itineraries always have all flight details, any car rental info, hotel confirmation numbers, any necessary phone numbers, email addresses, addresses for the offices/conference centers, etc. When I have multiple staff traveling to the same place from different locations, everyone has the full itinerary of arriving/departing flights so they know they can meet up at the airport and share a cab or a car. I’ve spoiled everyone with the itineraries. I even do them for myself when I travel.

Spoken like a true Ninja! It definitely sounds like those spoil your team… who knows what they would do if you set them up with some apps too! Do you start each itinerary from scratch for each trip, or keep a template somehow?

I use a 8 1/2 by 11 clear envelope for our CEO and put a copy of his flight itinerary on one side and his hotel on the other. This way he never has to open the envelope but flips from airport side to hotel side until he arrives. When he gets there, he pulls out the hotel portion and behind it is all his papers for his conference/meeting. He slips all his receipts in the envelope throughout the trip and brings the envelope back to me when he returns to fill out his reimbursement. I recently filled out a more detailed one page itinerary for another one of our executives with all her information of where she needed to be – flight numbers, hotel details etc. She preferred this method and I sold her on the clear envelope to carry everything in.

Great tip. Thanks for sharing, Lisa!

This is what I do, Lisa.

This is great! Thank you :)

You’re welcome, Carole! How often do you plan business travel?

Comments are closed.

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A Successful Return to Business Travel: Corporate Travel Checklist & Tips

As business travel bounces back, we’ve created an extensive corporate travel checklist for the modern traveler.

As business travel bounces back, we’ve created an extensive corporate travel checklist for the modern traveler. With an abundance of international business travel hotels featuring more than just the essentials, Club Quarters Hotels caters to the corporate traveler. From fast and free Wi-Fi to in-room workstations to laundry services to remote office and meeting space and a better-than-average business center (with complimentary coffee and tea), our boutique hotels are your business travel home away from home.

Whether your business venture is an overnight trip, a weekend convention, or an even longer stay, our corporate travel checklist is an excellent resource for packing for a successful trip. Enjoy a printable version below so you can stay organized and feel confident you packed everything you’ll need. We’ve also included some of our top tips to make corporate travel easier than ever.

6 Packing Tricks & Tips for Corporate Travelers

To make sure your return to business travel is smooth, safe, and successful, use these packing tips.

1 | Choose Versatile Clothing & Shoes

Whether you’ll be flying with a carry-on only or driving to your destination, space will be limited. Choose basics from your closet to wear multiple ways and make the most of your luggage space. Lean into easy-to-pack accessories to dress an outfit up or down and change the details of your look.

A navy or black skirt, pants, or suit can be paired with more than one shirt, meaning you’ll only need to bring only one blazer or jacket. Simply swap your shirt and any other accessories to give yourself a new look for each meeting or dinner reservation. Select a shirt that you’d wear with or without the jacket so it will satisfy both formal wear and business casual. Alternate your suit jacket or blazer for a woman’s cardigan or a men’s sweater to create an additional outfit for wearing whether you’re touring the city or a new building site. When dressing up isn’t required, pack a pair of dark wash blue jeans that pair with almost any top, yet still look appropriate for after-work cocktails or dinner.

A laundry bag and garment bags are available for repeat guests who stay at least once per week within the current year.

Keep your shoe choices simple. One black or brown pair of dress shoes will likely match all of your outfits (plus one extra pair as a backup). For women, this might include a practical daytime pair and a heeled nighttime shoe, or select two pairs that are dressy yet comfortable to wear for cocktail hour or a coffee-fueled conference. Most importantly , don’t choose business travel as the moment to break in a new pair of shoes.

More Tips for Dressing for Corporate Travel:

• Consider your connections and travel plan and then select an outfit that allows you to hustle to your next gate if you must and that you’re comfortable sitting in if a flight delay gives you an extra-long wait in a crowded airport.
• If some or all of your travel is by car, keep a hanger handy so you can hang up your suit jacket during the trip.
• Dress in layers so you can remove the outer layer to remain comfortable while still looking presentable.

2 | Select Travel-Friendly Fabrics

Pack clothing made from fabrics that will fold or roll, but that still look put together after a long flight if you must attend a meeting right away in your destination city . With this in mind, linen is completely out of the question – this fabric will not only wrinkle in transit, but after sitting in one meeting wearing linen you’ll have wrinkle lines galore. Look into non-iron or wrinkle-free dress shirts and pack other travel-friendly fabrics, including wool, lyocell, polyester, cashmere, knit, and spandex.

3 | Roll, Fold, Bag & Stuff: The Secrets to Efficient Packing

If you observe your stack of clothes in comparison to the size of your suitcase, the outlook can often seem grim. But there is a solution! Taking the time to neatly roll the clothes that won’t show wrinkles will save more space than you realize and cut down on the ironing needed later. Neatly fold the items you do not roll and pack them into the bottom of your suitcase or place them on top of your rolled clothes.

What to Roll : Casual clothing, gym clothing, jeans, and other items made from travel-friendly fabrics can be neatly laid on top of each other and rolled into one or a few bundles.

What to Fold : We do not recommend rolling suits—whether a business suit or a skirt and blazer—but instead fold them with the natural creases they already have:

• Fold jackets in half placing them shoulder to shoulder.
• Fold pants along the length of the pre-ironed creases, and then fold them in half or thirds, but as few times as possible to fit inside your suitcase.
• Fold button-down dress shirts similarly to how they are shown in a store: Lay the shirt face down and fold each sleeve/shoulder towards the back/middle. Then, fold the shirt into itself lengthwise by half or into thirds.

What to Bag : For even more efficient packing, place items like socks, undergarments, and workout clothes in zip-top plastic bags and squeeze out the air to make them as compact as possible. These bags can go in last to tuck into any extra or empty spaces inside your suitcase. Bagging your undergarments also organizes them into different styles so it’s easy to tell your dress socks from your gym socks instantly, for example.

Stuff Your Shoes : This may seem silly until you open your suitcase after arriving at your destination and find your dress shoes smashed and bent. Tuck one of your undergarment bags inside your shoes to reinforce them. Not only will your shoes retain their shape but you’ll also make use of every inch inside your luggage.

4 | Pack for Downtime

While you’re traveling for work, take a break now and then if time permits. Pack for downtime so you’re ready for it, whether that means a quick workout in our hotel fitness center or an in-room yoga session. At Club Quarters, we understand maintaining your physical health is important. That’s why we offer free delivery of workout equipment, resistance bands, and yoga mats to your room upon request . If your downtime takes you out and about during your stay at Club Quarters, our blog offers insider things to do by destination for day-off delights and nearby sightseeing adventures to enjoy.

5 | Travel Safety

For You : By now it might be a habit, or you might need a reminder as you pack your items, but because travel requirements are fluid and change by destination, it’s a good idea to pack a face mask and keep it handy (not stowed inside checked luggage). You’ll also want to consider keeping travel-friendly hand sanitizer in your carry-on, in the pocket of your laptop case, or inside your purse so you can access it easily. Once you arrive at Club Quarters Hotels, rest easy knowing your room is certified safe and clean .

For Your Belongings : Consider a combination or key lock for your luggage, especially if you’re taking ground transport such as a bus or train with many riders. Not only will this give you peace of mind knowing your valuables are secure, but you’ll also be certain your bag will not catch on an edge of the luggage compartment and accidentally open. If you desire additional security when you arrive, Club Quarters offers safety deposit boxes at the Member Service Desk for items that need extra safekeeping during your stay.

Business Trip Packing List for Corporate Travelers

Finalize your business travel packing with our corporate travel checklist. Check out each of our printable checklist versions ( one for men and one for women ) so you can check off each item as you add them to your suitcase.

Corporate Traveler Documents

Always double check that your ID is handy, as there is no replacing this, and make sure you have access to any essential documents needed to access your meeting room, conference, or to board transportation:

Personal Identification : This includes your driver’s license, passport, work ID, conference badge, etc. Boarding Pass : Electronic boarding passes are great but be prepared for the possibility of not having an internet connection or your phone losing power. A printed backup or a screenshot (in case of signal loss) can ease stress on travel day.

Paperwork & Documents for Business Travel

While many travel documents, conference passes, and confirmation receipts are available digitally, having a printed copy can be helpful if there are bandwidth issues during a conference, if your cell phone runs out of battery, or just to reference quickly. For your convenience, Club Quarters has wireless printing available in our Club Living Rooms . Our lightning-fast, free Wi-Fi makes it easy to pull up and print your documents and continue on your way. Below are a few examples of paperwork you’ll want to remember during your business trip:

• Hotel Information: Eliminate confusion by having the hotel name, address, and room or confirmation number ready.
• Car Rental : If renting a car, confirm you have the reservation information or agreement, and any insurance information the rental agency requires.
• Conference Documents : A copy of the itinerary with room and time information so you don’t miss an event because of a phone failure. If you are a presenter, double check you have your notes, speech, or talking points (and print a copy for extra assurance when you arrive!).
• Pocket Calendar : If you don’t have an electronic calendar, pocket calendars are small and come in handy for planning future meetings and business trips.
• Business Cards : Don’t forget to bring your business cards—conferences and out-of-town meetings are great networking opportunities.
• Paper & Pen : If you’re a note taker, pack a portfolio with plain paper and several pens or a highlighter. While you can take notes on your laptop, if service is spotty or your battery fails, you’ll want this backup method for taking notes in meetings or jotting down someone’s contact information. A pen and pad are also ideal for taking down your rental car’s license plate and driving directions too.
• Envelope : Lastly, it’s a good idea to bring along an envelope for stashing your business receipts to ensure that your expenditures will be organized to hand in for reimbursement when you return to work.

Electronics for Business Trips

Business trips often require you to remain connected to your company through email, phone, and intranet – or other electronic methods. Having a device run out of battery can be detrimental, making traveling more difficult and impeding the success of your business venture. Remember to pack each of these electronics:

• Laptop : Your computer is likely essential to your daily work, and you probably won’t forget it, but also remember any peripherals you routinely use, including a mouse and mousepad, and zip drive. If you need sign-in keys, bring those along and place them somewhere secure. Our Club Quarters Hotels offer both Mac and PC desktop workstations in our Club Living Rooms for your convenience.
• Cell Phone: From using your mobile CQ room key to hailing a rideshare driver to scanning a QR code for a conference itinerary, your cell phone is likely your most-used device for business or pleasure and preparing your phone for your trip should still make your checklist. Check your business contacts for accuracy, make sure apps are downloaded beforehand, and input payment information for rideshare or other services you are likely to use to avoid hassles or delays later.
• Device Chargers : Make sure you have at least one power cord for each electronic device, and if you deem it necessary -bring a power pack – plus an adapter if you’re traveling outside the country . *Our boutique hotels provide a built-in power strip on every in-room desk.
• Portable Charger : Portable chargers can come in handy if you find yourself with a checked charger, or can’t locate an outlet in a busy airport. Recharge in-room and carry this with you for a quick and convenient boost in battery life.

Travel-Comfort Items

For a quick nap on the train or entertainment during your flight or off-time, consider packing these extras to make your trip more enjoyable—they may not be necessary, but can be costly when purchased in an airport or train station, so you’ll be glad you made space for them:

• e-Reader or Book
• Earbuds or Headphones + Associated Charger
• Earplugs, Eye Mask & Neck Pillow
• Refillable Water Bottle
• Travel Umbrella

Personal Work Bag

A sturdy work bag is a must-have for travel: This is where you will store most of your non-clothing items— laptop, chargers, and paperwork. Most airlines allow one personal bag plus a carry-on, so you can use your work bag as your personal bag—just be sure to check your airline’s size and weight limitations. Work bags come in many styles and configurations; choose the one that best suits your needs:

• Modern-style Briefcase : This bag style has multiple straps so you can carry it in your hand or over your shoulder. It will also have multiple compartments for organization and safety so you can easily stow personal items from your keys to a small bottle of hand sanitizer. You might also opt to carry a business-style backpack with a neoprene sleeve to protect electronics, in lieu of a conventional briefcase.
• Inner / Outer Double Bags : If you need a purse while you travel, find a work bag with a matching, but smaller inner bag to act as your purse until you reach your destination. This bag will easily nest inside your personal bag to stay within the airline’s rules, while maximizing your volume. Easily store your cosmetics, cell phone, and wallet in the small inner bag, and use the larger bag for your laptop, electronics, and paperwork.

Toiletries & Cosmetics

Remember that if you’re traveling by plane and not checking a bag, liquids are limited to 3 ounces each and must all fit inside a quart-sized plastic bag. Our Club Quarters Hotels provides shampoo, conditioner, lotion, and soap, plus a hairdryer in every room , so you’ll have the basics, but be sure to pack anything else on this list you’ll need:

• Shampoo & Conditioner ( provided in CQ room )
• Lotion ( provided in CQ room )
• Body Wash/Soap ( provided in CQ room )
• Toothbrush, Toothpaste, Mouthwash & Dental Floss
• Hair Product (mousse, gel, etc.)
• Hair Brush or Comb
• Shaving Kit (razor, shaving cream, after shave)
• Face Wash & Makeup Remover
• Feminine Hygiene Products
• Other: Prescriptions/Medications
• Other: Makeup/Cosmetics

Clothing Checklist for Corporate Travelers

Remember that this list will vary depending on the itinerary of your trip, the length of your stay, and the time of year, but below are the basics for a three-day business trip.

Clothing List for Business Men

1 Suit (jacket and pants) 1 Pair of Pants (additional pair of dress pants or nice jeans) 1–2 Belts 3 Tops (2 button-down dress shirts and 1 business casual shirt) 3 Pairs of Undergarments (socks and underwear) 1–2 Pairs of Shoes (1 for meetings and 1 for dinners) 1 Pair of Pajamas (shirt and pants) Optional items: 1 Workout Outfit* (shirt, pants, and workout shoes) Watch 1–2 Ties with tie clips *If you plan to work out during your business trip, be sure to bring an extra pair of undergarments.

Clothing List for Business Women

1 Blazer 2–3 Bottoms (slacks, a skirt, and nice jeans) 3 Tops (2 blouses/button-down dress shirts and 1 business casual shirt) 3 Pairs of Undergarments (socks, tights or stockings, underwear, and bras) 1–2 Pairs of Shoes (1 for meetings and 1 for dinners) 1 Pair of Pajamas (shirt and pants) Optional items: 1 Workout Outfit* (shirt, pants, and workout shoes) 1 Dress 1 Cardigan Scarf Jewelry Headband, hair clips, or hair ties Belt *If you plan to work out while on your business trip, be sure to bring an extra pair of undergarments.

We hope these tips and tricks for packing for your next business trip have been helpful. If you do forget an important item, please come see us at the Club Quarters Member Service Desk . We will do our very best to help you obtain these items as quickly as possible. We look forward to seeing you or hosting your next group event at Club Quarters.

We aren’t just a hotel for business travel: We offer accommodations for your leisure travel as well. And did you know we’re pet friendly and we have a rewards program ? Here are some of the special offers we are currently running if you would like to visit us at Club Quarters for business and pleasure.

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The 5-point business travel checklist you need

When you’re travelling for work , you have important company objectives to meet. Forgetting to pack essential items means delays and increased costs. It can even cause you to miss opportunities.

As a business traveller, you want to focus on your important tasks. And being held back by the nitty gritty, such as forgetting your toothpaste or downloading the wrong ride-hailing app is not one of them! That’s why we’ve compiled this business travel checklist containing everything you need to check before boarding that flight.

Whether you do corporate travel frequently, or it’s your first time, this handy checklist will help you mentally structure all your tasks so you don’t miss a thing. Keep in mind that every travel situation is different. You’ll have to shortlist the tasks under each category. With repeated trips, your basic checklist will become second nature.

In this article, we'll take a look at:

Your luggage 

Regarding luggage, some items, such as your outfits, will vary with every trip, while others will remain the same.

You can save time by assembling your constant items in a travel bag so you can pick them up and be ready to go. Ensure you don’t use these items when you’re not travelling. Otherwise, you’ll leave them out and forget to put them back! 

• Toiletries: Keep a mini-size version of every item you use in a separate toiletry bag. Pack them in TSA-approved sizes so you can take them in your hand luggage. The containers must have a maximum capacity of 3.4 ounces (100 millilitres) for carry-on luggage. This capacity increases to 3.4 ounces or 100 millilitres per item for checked luggage. Remember to pack a hand sanitiser too! 

In the interest of sustainability, refill the bottles when you get home instead of discarding them and buying mini packs. This will also help you reduce travel costs.

• Chargers and universal adapters: The same rule applies to technology- keep a separate charger for your mobile, laptop and/or tablet in your travel bag. Go a step further and buy a power bank, data cable and a ‘universal travel adapter.’ This handy item will save your life in settings which have different sockets.
• Travel bag: Invest in a high-quality and high-safety travel bag, especially if you travel a lot. You can go for a tech-forward backpack with mobile apps or fingerprint ID to lock/unlock, internal scales, GPS and built-in chargers. This will come in handy if you’re travelling in remote or rough terrains.
• TSA-approved first-aid kit: You can buy a pre-assembled TSA-approved safety kit online or assemble your own . A safety kit should include, at the minimum; plasters, rubbing alcohol, safety pins, scissors, sterile gauze and tape, a thermometer, tweezers, painkillers, anti-nausea medicines, anti-allergics, antiseptic creams and fever medications.
• Your business items, including your briefcase, files, flash drives, notebook, pens, business cards, etc.
• Miscellaneous travel items: These include those items that are easy to forget because they don’t fall under any category. We suggest you keep them permanently stored in your travel bag. These include; a water bottle, umbrella, travel pillowcase, noise-cancelling earplugs, lint-remover, cloth-stain removers, a face mask, etc.

When it comes to your clothes, pack wrinkle-resistant items and easy to layer. Solid colours and neutrals can easily be reused for various outfits, so you’ll have to pack fewer clothes. Don’t forget your workout clothes and your shoes!

Handy tips: 

• Global business travellers favour carry-on luggage because it saves you time before and after your flight and can’t get lost. Invest in a smart carry-on suitcase that is light and allows you to pack more items.

Your travel documents

Here is a list of all the travel documents you’ll need:

• Passport and Visa if there are any, credit cards, bank cards, and a personal ID
• Covid certificate and vaccination record (if needed)
• Enough local currency to eat something when you arrive and to travel to your hotel. If your international payment method stops working, having cash on hand will be a lifesaver.
• Travel insurance (if needed)
• Driver’s license (if needed)

Handy tips:

• Keep high-resolution photos of all your travel documents on your phone, just in case you lose any of them. 
• Keep physical photocopies of your travel documents in a separate location from the originals.
• Keep an eye on expiration dates. Some countries don’t accept a passport that is within 6 months or 3 months of expiry. Renewing can take up to 2 months, so it isn’t something you can leave till the last minute.
• Buy a travel wallet: With a separate international travel wallet, you can leave behind all your local cards, which will be redundant in the new location. Buying a large travel wallet can also double as a folder, in which you can place the rest of your travel documents. A high-security travel wallet with a cut-resistant exterior and an interior RFID-deflecting lining (which protects cards from illicit scanning) will provide safety.

Your research

• Read up on important facts about the area you’re travelling to, such as cultural differences, business norms, political situations, etc.
• Look up a few local attractions close to your accommodation for you to visit after your trip. Your travel experience doesn’t have to be business only!
• If you’re going abroad, talk to colleagues or friends that have travelled there before and ask them for tips.
• Look up important apps that you may need (for example, local ride-hailing or food-delivery apps). Download Google Maps for the particular location and save the pin locations and directions on your phone.
• Look up the helplines of the particular country and any emergency apps that are used there. Download them on your phone in advance.

Your business travel itinerary

• Communicate with the people you’re meeting to confirm dates, locations and timings. Ask if you’ll need to bring anything out of the ordinary that you may not have access to over there. 
• Know your schedule so you can pack outfits accordingly.
• After confirming dates, consider whether you’ll need to reach a day in advance or the same day, to book your travel accordingly.
• Prepare for your meetings in advance: Look up the names and titles of the people you will meet. Review your meeting goals and objectives. To be super-efficient, send the pitch decks/documents to all meeting members before you leave so they can go through them before the meeting.

Your travel arrangements and bookings

• Book your trip: Are you booking your travel yourself, or is your company registered with a business travel management company such as TruTrip? If you’re booking yourself, find out about any budget or itinerary requirements. If you’re not responsible, simply submit your proposed itinerary to the right person.
• If you’re booking yourself, remember to book your accommodations and transport to-and-from the airport. When choosing accommodations, pick one close to where your business meetings will take place.
• Consider signing up for airline or hotel loyalty programs if you haven’t already. The points will help you save costs. When booking accommodations, check if you have any accumulated points or vouchers on booking apps such as Agoda.
• If you’re interested in travelling sustainably , go for direct flights over connecting ones because the short journey means consuming less fuel. Also, economy class seats are better for the environment because they take up less space than business class. This means more people can travel on the same plane, thus reducing fuel consumption.

There you have it! This comprehensive business travel checklist covers everything you need to do before a business trip. We know it’s a lot to take in! 

As a business traveller, the work’s stress is enough without worrying about delays and cancellations. That’s why we created TruTrip – an all-in-one business travel management platform to give you the peace of mind you deserve. 

Travel safely and seamlessly with TruTrip

TruTrip allows you to book flights and accommodation with multiple options due to our partnership with Sabre, TravelFusion, SkyScanner, Agoda and more. With travel restrictions and live travel information built into our platform, you can stay safe and prepared whilst travelling. 

Above all, you get flexibility. You can cancel and reschedule all your bookings from the platform with a minimal fee and get an instant cash refund. Want to learn more about how we can make your travel experience better?  Book a demo with TruTrip or set up a free trial to try our services.

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How to Plan Business Travel & Business Travel Planning Checklists

• June 4, 2013

Travel Planning for Executive & Administrative Assistants

When I was an executive assistant planning hundreds of trips for my executive over a 20-year period, I thought I did a good job. Most of the time, my executives were pleased. But I really didn’t understand the intricacies of travel until I became an executive and traveled often. For 22 years, I have been traveling; mostly within the United States. I have had a few trips to Bermuda and the Caribbean but not overseas—this is by choice. So, if I think it is tough being a traveler in the United States, just imagine how difficult it is for the executives who travel great distances often—and have to show up for meetings! Being a road warrior is not glamorous like people think. You spend hours and hours waiting in the airport; dealing with changed scheduled; late flights; bad weather; lost suitcases; rides that don’t show up; uncomfortable beds and noisy hotels. I could go on and on about the difficulties of traveling but I won’t. I hope you get the picture. So anything you can do to make your executive’s life easier when planning travel is outstanding!  I am going to share with you, my tips from experience on both sides of the desk on how to plan business travel . 

I often hear executives tell me that they don’t think their executive assistant or administrative assistant is doing the best job of the planning of their travel, even though their assistant has been working with them for years. So this subject is a big deal and one you should pay attention to. Of course, every executive has their preferences when it comes to travel. For me, I always want an aisle seat toward the front of the plane. And I prefer to sit on the left side of the plane, as you enter the plane. Some executives do not want less than a 60-minute layover because they don’t want to run through long concourses. You must know what your executive prefers and cater to that. Also, be warned that their preferences can change. So where I may tell Jasmine don’t let me get into a city later than 5:00 p.m., I may change my mind because it is summer and it will stay lighter later in the day; I have been to this city numerous times and know my way around; I know the client and class and can linger a little longer in the morning before showing up for the class.

I am sharing with you a few things to consider when you plan business travel. There are many more considerations and I will be offering online training on this topic later this year with other pertinent topics to make your life great and make you a more effective assistant. For now, consider some of these points as you arrange for business travel. As you go through my business travel checklist, ask yourself:

• Am I already doing this? If so, are you doing this every time?
• Do I need to do a better job?
• If I’m doing this, why not? How soon can I implement this action? 

Business Travel Itinerary should include:

• Weather report for each day leader will be in the arriving city and other cities he will be visiting during his trip.
• Any issues or events in arriving city that could affect leader’s travel into the city or when he arrives or departs the city.
• Main contact’s cell phone number (for emergencies or in-transit arrival delays or changes).
• At the very top of the first page, have a noticeable box with ALL contacts’ names and telephone numbers. The leader should not have to hunt through the itinerary to locate these if he needs them quickly.
• Frequent Flyer Club Information – locations of clubs at the airport(s).
• Will food be served during the flight? If so, is it a snack or meal?

When traveling for business, a leader should leave the following items home:

• Copy of his/her itinerary (and other important information)
• International trips:  Copy of passport (photo and visa pages) 
• Unneeded credit cards

When booking flights, the assistant needs to consider:

• Layover time—should not be too long but must be long enough for the leader to walk through concourses and make his connection.
• Is this the best time of day for the leader to depart local airport based on when he needs to arrive? 
• Is this the fastest route? Sometimes it is better to wait at the airport for a later flight that is a direct flight then to take an earlier flight with connections and arrive home later than the direct flight.
• Upgraded seating available? When can you check for availability and how many hours before his flight will he be notified—24 hours? 
• What other benefits does leader have with the airlines and his Frequent Flyer status? 

Other business travel preparation tips for an assistant:

• How can I more effectively work with the travel agency to find the most efficient ways to structure leader’s travel given all factors of each trip, i.e., time frames, travel dates, meetings with customers, dinners, time to and from airports, etc. 

o Ask about other options that better suit leader’s requests.

o Do some of your own research about the flight(s) and then speak to the travel agent.

o Tell them to confirm that this is the best, most efficient, most convenient route for leader’s travel.

• Have you thought through the schedule the travel agency gave you? Once the schedule has been identified, think through the entire trip as if you were the traveler—does it make sense? 

What meetings, luncheons, or dinners should be scheduled? (Always think: what, who, when, where)

• Team Dinner

o Who needs to be invited?

o Restaurant, club or other facility?

o Any special communications from you to the team?

• Town Hall Meetings
• Customer Meetings
• Business Colleagues

Restaurant Name: _________________________________________ Address: ________________________________________________ Phone: _________________________________________________ Website: ________________________________________________ Dress Code: _____________________________________________ Type of Meal: _____________________________________________ Guests Attending: _________________________________________

• Leader’s notes, folders, files (soft or hard copies)
• Handouts and other documents
• PowerPoint slides (saved to USB?)

Cash for Travel: Make sure leader has cash a few days before he departs. Here is a suggested list. Find out Leader’s preferences. This will depend on the length of his trip and where he is traveling to. An example is

$1.00 (10 bills) $5.00(6 bills) $10.00 (6 bills) $20.00 (6 bills) $50.00 (4 bills) $100.00 (3 bills) Does leader want Traveler’s Cheques? If so, how much and in what dollar amounts?

• Cell phone charger (or Universal charger) 
• Laptop (and carrying case)
• iPad (and carrying case)
• Spare batteries 
• Lighter (for emergency/power outages at hotel due to storms) 
• Plug adapters and voltage converters
• Trench coat 
• Casual attire
• Business attire
• Workout attire (including tennis shoes)
• Business suit or sports jacket
• Toiletries (place in appropriate baggies if taking a carry-on suitcase) 
• Personal items 
• Medical items:

o Prescription medications o Advil o Tylenol o Sinus medicine o Throat lozenges

• Boarding Pass
• Business cards
• Pens and/or special notepads or portfolio for writing

NOTE : Carry-On Baggage Although there is no regulation for common items such as clothing, reading materials, cameras and laptop computers, the TSA regulates the number of liquid items, such as toothpaste, shampoo and bottled water, permitted in carry-on luggage. Travelers must pack their liquid items in a single, clear quart-size bag. Each item in the bag must be in a 3.4-oz. or smaller container. Airline passengers can also take small scissors, those with a 4-inch or shorter blade and tools that are 7 inches or shorter with them on the plane, although larger tools are prohibited.

Departing leader’s home first day of travel: Town car service to the airport and schedule the pickup for the leader when he returns home. – Times (allow sufficient time get to the airport; are certain days busier at departing airport than others, such as Monday?) What times of day are busiest for driving to the airport?

Arriving City: Town car service (driver needs to be there when leader arrives) If yes, where is driver meeting leader? – Bottom of escalators – At baggage claim – Curbside Does leader need to call the driver upon his arrival?

Will the driver be holding a sign with his name on it near baggage or at the baggage carousel? Or will the name card be placed in the car window for the leader to see curbside?

Taxi pick up – Where are they located? Is there a taxi booth or does leader just step outside to the curb?

Will an individual be picking up the leader from the airport? If so, provide all details.

Car rental? If yes, provide all details.

Travel time (not miles) to destination: ________________

Hotel Information: Name: ________________________________________________________________ Phone #: ______________________________________________________________ Address: ______________________________________________________________ Website: ______________________________________________________________ Confirmation #: ________________________________________________________ Cancellation Policy: _____________________________________________________ Non-smoking room: _____________________________________________________ Room type: King or 2 Queens/2 Doubles ____________________________________ Prefers room be located away from the elevators and very end of hallway Does Leader prefer certain floors (lower vs. higher in case he has to exit for fire) Internet Service – Free – Charge at $ __________ per day (or 24 period) Concierge Floor requested Yes ____ Hours of operation __________________ No ____ Exercise Facility In Hotel – Where in the hotel? – Hours of operations Reciprocal club near hotel? Pool Indoor Outdoor Restaurant(s) in the hotel: Full-service restaurant(s) Café only

Restaurants within walking distance (full-service/fine dining vs. casual)

Nearest Pharmacy Name ________________________________ Phone # ________________________________ Hours ________________________________

Emergency Medical Information for International Travel: provide details

Transportation from Hotel to and from Scheduled Meetings/each day: Date:

Mode of transportation:

Time of departure from hotel:

Who will be meeting leader? Exactly where will they meet leader once he arrives? What time?

Don’t just plan travel— try to imagine that you are taking this trip. You want every detail covered. If you support a female traveler, safety and security will be their #1 concern. Good luck. I hope you feel like you have some good checklists started to help you plan better business travel for your executive now.

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The ultimate business travel checklist for executive assistants

Planning your boss’s business travel can be overwhelming, especially when you're the one behind the scenes making it all happen. As an executive assistant, the success of each trip falls partly on your shoulders.   

But don’t worry, we've got your back. Here’s everything that should be on your checklist when planning travel for your boss (or other travelers on your team):  

1. Know what your boss prefers   

Before you get to booking, get a feel for your executive's travel style. Are they a window seat lover? Do they collect hotel loyalty points? Are they comfortable in economy class or do they usually sit right up front? Knowing their preferences from the start streamlines the booking process and ensures a happy traveler.  

If you're keeping track of this information manually, working with a travel management company can help you create profiles to save this information once and automatically apply any time you’re booking travel for your team members. You can easily keep track of preferences, loyalty program numbers, and travel details, which will save you time and headaches.  

2. Create an easy-to-read itinerary  

Nobody likes a messy itinerary. Use a template that covers flights, hotel reservations, meeting schedules, and any after-hours escapades. A clean, organized itinerary is the ticket to a stress-free journey, and ensures the traveler can find the information they need quickly.  

There are loads of apps out there that help you pull all of the trip components into one place. And if you’ve already got a TMC you work with, you’ll be able to access a detailed itinerary that covers all of the travel elements you book with them. On top of that, some even offer a mobile app so your boss can easily access their itinerary, and other features like Live Chat.   

3. Know who to call in an emergency  

When your boss is traveling, they may run into a situation where they need assistance with cancelations, delays, or other bumps in the road. It can help to give them a card with the phone numbers and contact info of your dedicated travel consultant, emergency after-hours support, or instructions on how to access Live Chat. This will save them from worrying about time-zones or waking you up in the middle of the night.   

4. Don't forget travel insurance  

Unexpected hiccups happen. Whether it's a missed flight or a sudden illness, travel insurance is your safety net. Make sure you know the details of your company travel insurance policy and have the info readily available for your boss to find. It might seem like an extra step, but when the unexpected occurs, you'll be glad you took it.  

5. The document dance: Visa, passport, repeat  

Gather those crucial travel document details like a seasoned pro. Make sure traveler passports are up-to-date, visas are squared away and have digital and physical copies on file. A pro travel booker is always prepared.  

And if there are rules or travel advisories that you’re unsure of, your dedicated travel consultant can help you identify the destinations that require additional documentation to simplify your life.   

6. Nail down the perfect car rental  

If wheels are needed in destination, sort out the car rental puzzle in advance. Confirm their preferences and make sure that they're signed up for any programs that allow them to glide smoothly from the airport to the driver’s seat.  

Did you know that with a digital travel platform like Melon, you can book everything you need in one place? Book a demo to see how it works !  

7. Know your ground transportation options  

There are times a car rental will be out of the question. Coordinating local ground transportation might feel like it requires military precision. Whether you’re booking airport pickups or black car in-city travel, you’ll want to make sure your executive's journey is smooth and stress-free.   

Not sure where to start? Consider looking into Uber for Business, or reach out to your dedicated travel consultant for help booking other private cars and charters.  

8. Don't forget business cards  

Business cards may seem old-fashioned, but they're still an important tool when networking or attending events. Ensure your executive has a stack packed with them for their trip.   

9. Roll with the changes  

Even the best-laid plans can go awry if there are disruptions once a traveler hits the road. And while those late-night calls can be a pain, keeping all the information you need easily accessible makes all the difference. Make sure your boss has important contact information on hand and that you also have it should they need to reach you when you’re away from your desk.   

BONUS: Here’s a simple checklist to make sure you’ve got everything ready: 

Travel details: .

• Flights booked 
• Accommodation/hotel booked  
• Car rental or local transportation booked 
• Travel itinerary  
• Travel documentation up to date: VISAs, passports, additional documents 
• Google maps printed or app on phone 
• Travel management app (Melon Mobile App) 
• Loyalty or reward memberships added to bookings 
• Contacts communicated for any last-minute changes or emergencies 

Event or meeting details: 

• Locations outlined for planned meetings or events 
• Packing list with notes on dress code for events or destination specific requirements 
• Business cards 
• Recommendations for any great restaurants in the area 

Feeling the need for even smoother business travel planning? Book a demo with our travel experts here. 

International Business Travel Checklist:  Things You Need to Plan, Do, and Pack Before  Your Work-Related Trip Abroad

A comprehensive overview of everything you need to prepare and take with you to make your trip productive and successful, important: please read.

Traveling abroad for work can be exciting and rewarding. However, since it can involve a host of unpredictable situations, it can also be a bit stressful. When you don’t have an organized system to follow through before leaving, it’s very easy to miss out on essential things.

As the famous quote goes, “failing to plan is planning to fail”, so plan ahead to reduce uncertainties and arrive at your destination fresh, well-prepared, and set to ace it. Whether you travel frequently or only once in a while, read our checklist and tips so you will be fully prepared for your next journey.

Let’s start!

Step 1: Read the General Travel Checklist

VERY IMPORTANT : Before diving into the unique components of business travel preparations, please carefully read our  ‘general’ international travel checklist. It covers the essential aspects of traveling abroad, be it for business, pleasure, or any other purpose. The ‘general’ checklist covers the basic issues of any trip out of the country, like essential documents, pre-trip booking arrangements, administrative tasks, transportation, mobile communication, detailed packing lists, and so much more. After reading it and ensuring that everything is in perfect order, come back to this page and continue reading to confirm that your upcoming business trip will go as smoothly as possible.

Step 2: Work Materials

When you’re flying overseas to fulfill your professional duties, you will be far away from your convenient domestic business environment, so you will have to take whatever you’ll need for work with you. Here are a few examples:

• Business cards
• Work documents
• Presentation materials
• Printed handouts
• Appointment schedules
• Contracts and legal documents
• Meeting agenda
• Catalogs and product samples
• Promotional items
• Basic office supplies
• List of contact details

Step 3: Tech and Accessories

Your packing list needs to include tech gear and accessories that will help you work productively remotely (from a hotel or an airport) and on the go. The right gadgets can help you get the job done anywhere, anytime, seamlessly, and efficiently.

• Smartphone + charger
• Mobile hotspot
• Laptop / Tablet
• USB flash drives
• Presentation pointer
• Remote slide advancer
• Multi USB charger
• Foldable Bluetooth keyboard

Step 4: Clothes

For most travelers, this is probably the trickiest part of their packing checklist. As you probably know, your business attire can influence the impression of your superiors, customers, employees, or partners about your professional capabilities, authority, and trustworthiness.

Obviously, your travel wardrobe needs to contain work clothes that correspond with your industry, position, company culture, the nature of your trip, and your personal style. You will also need to check which business functions you’ll need to attend (meetings, formal dinners, conferences, etc.), and pack suitable clothes for those events.

Needless to say, a Fortune 500 CEO or a senior executive will need different types of clothes compared to a tech support professional or a junior account manager, so be sure to pack items that suit your pay grade and make you feel comfortable, representative, and confident.

Prefer bringing machine washable, wrinkle-resistant clothes you can easily layer, mix and match, preferably in dark colors that help to hide stains or dirt. Combine formal suits and business outfits with comfortable casual clothes for your time off.

Whenever possible, pack a few extra clothing options in case the weather suddenly changes or if you get invited to an event or activity that wasn’t on the original itinerary.

Step 5: Tie Up Loose Ends At The Office

Before you go, leave things in good order at the office: wrap up unfinished work, leave a clean desk, and make sure the team is prepared for your absence and knows how to reach you if needed.

• Let coworkers know where you’re traveling to and for how long.
• Complete or delegate time-sensitive project tasks.
• Make sure all your pending appointments are rescheduled.
• Set up an out-of-office autoresponder message in your email for the days you’ll be abroad.
• Make sure you have adequate coverage for ongoing office responsibilities.

Step 6: Try Premium Travel Services… For Free

Many commercial programs, subscriptions, services, and mobile apps can deliver terrific benefits to business travelers in various areas. And the good news? Some of them offer a free trial so you can test out their service.

• Tablet Plus Receive VIP upgrades and amenities at the world’s most exciting hotels. Free 30-day trial
• ClassPass Worldwide access to thousands of top-rated gyms, fitness studios, salons, and spas. Free 1-month trial
• ExpertFlyer Pro Find information on awards, upgrades, flight availability, seats, fares, and more. Free 5-day trial

Click here to access more travel-related free trial offers.

VIP Extras: Ways to Make Your Work Trip More Convenient

Traveling internationally for meetings, conferences, and other types of global work can be fun. Although, as any seasoned business traveler will testify, it also has a darker side. At some point, you’re bound to encounter some rather awful travel experiences. Things like the infamous world of delayed or canceled flights, missed connections, getting stuck in the airport, lost luggage nightmares, not finding a taxi when you need it the most, jet lag, unexpected medical issues, or foreign culture shock are some of the possible scenarios you may experience during a trip. However, there are ways to make traveling faster, safer, easier, or more convenient. If you’re willing to invest money in minimizing business travel discomfort, frustration, and inconvenience and maximizing your comfort, efficiency, and enjoyment, there are a few options you may want to explore.

• Airport lounges Airport lounges can make business travel much more pleasant and relaxing as they provide comfortable work and rest space, decent food and drinks (including alcohol), free magazines and newspapers, Wi-Fi, power outlets, and other extras that make the airport travel experience feel much more elegant and luxurious. Some facilities even offer shower rooms, spas, sleeping pods, and a variety of other high-class amenities and perks, which can be beneficial during long layovers, delayed flights, or when you just want to kill time before boarding. Priority Pass is a popular subscription-based program that grants members lounge access to 1300+ airports in over 600 cities and 148 countries around the world.
• Chauffeur service Premium private car services offer safe, reliable, and convenient chauffeur-driven transport to and from a chosen destination, including airports, hotels, business meetings, corporate events, conferences, etc. Many senior executives and other corporate VIPs use this service, which enables them to travel in comfort and style in a luxury vehicle driven by a professional private driver. Read more about private airport transfers and chauffeured car services and how to book them.
• A local personal assistant Would you like to receive concierge services and lifestyle management help from a local professional during your trip? MeetnGreetMe is a global platform for finding a personal assistant among local people at your destination who can meet you upon arrival, accompany you during your stay, and complete administrative tasks for you. Their services cover business matters, entertainment, food, health, fitness, shopping, translation and interpretation, travel arrangements, and more.
• Travel credit card Some premium travel credit cards come with many helpful incentives, exciting perks, and free upgrades that can take your next trip from basic to luxurious without spending extra money. Big sign-up bonuses, rewards, points redeemable for airfares, hotels, dining or cash, travel insurance, free checked luggage, priority boarding, airport lounge access, TSA PreCheck or Global Entry fee credit, and others can be extremely useful for any seasoned business traveler. Top cards cost over $500 in annual fees. However, if you’re a frequent traveler, simply do the math: the value of the benefits can be much greater.

If you’re a real mover and shaker who belongs to the inner circles of the corporate world’s elite and can afford to charter a luxury private jet for your business trip, consider using Private Jet Finder to get a free quote for a private flight.

Final Thoughts

Every day, millions of global entrepreneurs, business executives, salespeople, project managers, technical trainers, and professional specialists are on the road, far from their workplaces in their home countries.

Traveling for work may serve countless purposes and goals: sales and marketing, attending a conference or an industry tradeshow, conducting job interviews, project management, professional training, tech support, and many others.

In a global business world, face-to-face communication is still the most efficient way to build constructive relationships with clients, employees, and suppliers overseas. Even though virtual communication technologies are an important asset, digital platforms can’t replace in-person meetings, conferences, and events entirely.

Real-life human interaction is the best way to negotiate, sign a contract, close a deal, build a powerful brand, network, share ideas and solve problems, which is why international business travel remains an indispensable component of the global economy.

Best of luck with your business trip. Enjoy it!

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Free Itinerary Templates

By Kate Eby | February 28, 2018

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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.

Business Itinerary Templates

Business travel itinerary template.

Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.

‌ Download Business Travel Itinerary Template

Business Trip Checklist Template

Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.

Download Business Trip Checklist Template

Excel | Smartsheet

Simple Business Trip Itinerary

This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.

Download Simple Business Trip Itinerary 

Business Trip Report Template

A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.

Download Business Trip Report Template

Word  |  PDF  | Smartsheet

Travel Agency Planning Form

Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.

Download Travel Agency Planning Form

Word  |  PDF

Flight Itinerary Template

Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.

Download Flight Itinerary Template

Excel  |  Word  |  PDF

Vacation Itinerary Templates

Vacation itinerary template.

Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.

‌ Download Vacation Itinerary Template

Vacation Planner Template

While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.

Download Vacation Planner Template

Excel  |  Word  |  PDF

Travel Day Planner

Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.

Download Travel Day Planner

Family Vacation Itinerary Template

This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.

Download Family Vacation Itinerary Template

Excel  |  PDF

Travel Planning Checklist

Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.

Download Travel Planning Checklist

Meeting and Event Itinerary Templates

Formal meeting itinerary template.

Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.

Download Formal Meeting Itinerary Template

Word | Smartsheet

Meeting Minutes and Itinerary

This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.

Download Meeting Minutes and Itinerary

Weekly Staff Meeting Itinerary Template

Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.

‌ Download Weekly Staff Meeting Itinerary Template - Word

Event Itinerary Template

Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.

Download Event Itinerary Template

Excel  |  PDF

Tips for Planning a Business Travel Itinerary

Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.

• Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
• Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
• Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
• Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.

Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.

Create Flawless Travel Itineraries with Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

Hurricane season 2024: Know your evacuation zone and when it's time to evacuate

• If a major storm threatens, it could take days to evacuate some areas.
• Palm Beach County has an evacuation zone look-up tool.
• No place in Florida is safe from a storm.

The Atlantic hurricane season runs from June 1 through Nov. 30 with the peak of the season on Sept. 10. The most activity happens between mid-August and mid-October, according to the National Hurricane Center.

An overheated Atlantic Ocean and a rising La Niña have forecasters predicting a highly active hurricane season , one that could rival one of the busiest years on record.

The key to getting through storm season is being prepared. That's why The Palm Beach Post has compiled tips , lists, contact numbers, graphics and maps that should help you prepare for a storm, and, if need be, get through it fine.

When to evacuate in Palm Beach County

If a major storm threatens,  it could take days to evacuate some areas, especially if the storm is forecast to run parallel along the east or west coast of the Peninsula, hitting several major cities. 

That means perhaps millions of evacuees  could flood highways, causing major backups throughout the state.  Authorities work closely with the National Hurricane Center when deciding evacuations, but some storms are hard to forecast. 

Four days before landfall , Hurricane Andrew was an ill-defined, weak storm far out at sea. 

Emergency managers don’t want motorists stalled in bumper-to-bumper traffic as the hurricane comes ashore. You should not stay home if you live in an evacuation area.

Should I go to a hurricane shelter? What to know to make your decision

Palm Beach County hurricane evacuation maps

To hone in on a specific area of the county to see what evacuation zone you are in, go here. https://bit.ly/4bqdFJ3

Palm Beach County has an evacuation zone look-up tool. Here's how to access it.

If you stay home during a hurricane

Make sure your home is as reinforced as possible. Consider the house’s condition and whether your family is healthy enough.

If you stay with friends or relatives during a storm

Hurricane Survival Checklist: How do I prepare my house and yard for a hurricane?

Make arrangements far in advance. Check again as the storm approaches to make sure your hosts aren’t on vacation or renovating.

Take some things that you’d take to an emergency shelter .

If you leave home as hurricane approaches

No place in Florida is safe from a storm. It could envelop much of the state or march up the coast and turn toward your destination. In 1995, Erin threatened Miami, and thousands fled to Orlando, where Erin struck.

Decide your destination and get a hotel room before you go. Rooms fill quickly.

Flying may not be an option. Airports will close well in advance of the storm.

Trains will fill quickly and will stop running once conditions deteriorate.

Check your car. Fill tank, check tires, fluids and brakes. Get a current map of backup routes.

Leave early.

If roads are already jammed , go back home or to a shelter. If the storm is 24 hours from landfall or closer, it’s too late to try to leave town.

Tell someone where you are going. Leave a phone number.

Evacuation map information

Florida’s Turnpike: Monitor www.floridasturnpike.com for the latest details.

More evacuation route information: Call 850-414-4100

Call 511: The Florida Department of Transportation offers its free 511 service for travel information and roadway conditions, including road and bridge closures, toll suspensions and major evacuation routes. For more, go to www.FL511.com .

The Key Points at the top of this article were created with the assistance of Artificial Intelligence (AI) and reviewed by a journalist before publication. No other parts of the article were generated using AI. Learn more .

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In order to publish obituaries a name and phone number of funeral home/cremation society is required. We must contact the funeral home/cremation society handling the arrangements during their business hours to verify the death. If the body of the deceased has been donated to the University of Minnesota Anatomy Bequest Program, or a similar program, their phone number is required for verification.

Please allow enough time to contact them especially during their limited weekend hours.

A death certificate is also acceptable for this purpose but only one of these two options are necessary.

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We are not allowed to reference other media sources with a guestbook or an obituary placed elsewhere when placing an obituary in print and online. We may place a website for a funeral home or a family email for contact instead; contact us with any questions regarding this matter.

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After publication, we will not be responsible for errors that may occur after final proofing.

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Politics | MN GOP Senate candidates Joe Fraser, Royce…

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Breaking News

Politics | guilty: trump becomes first former u.s. president convicted of felony crimes, politics | mn gop senate candidates joe fraser, royce white to face off in primary, winner takes on sen. amy klobuchar, earlier in may, republicans gave a first-round endorsement of royce white, a podcaster and former nba player.

Earlier in May, Republicans gave a first-round endorsement of Royce White , a podcaster and former NBA player. But since then, there have been numerous reports on questionable campaign spending during a prior White campaign and more details coming to light about legal troubles he has faced.

Fraser, a Navy veteran and businessman making his first run for office, had earlier pledged to honor the state convention endorsement. He cited the problems in White’s past as justification to press ahead to an August primary.

“When fewer than half of the elected delegates show up to the convention and signal their support for a candidate with a history of questionable conduct and serious charges leveled against him, it was no longer a question about party endorsement, but about the choice we, as a party, are offering Minnesotans who are desperately seeking new leadership,” Fraser wrote in the statement.

He went on to say, “Minnesotans deserve better.”

Two other Republicans have also filed candidacy paperwork. They are Raymond Peterson, a truck driver from the eastern Twin Cities suburbs who says he is running to fix dysfunction in country, and Loner Blue, who identifies himself as a “Christian American patriot” living in Brooklyn Center.

The winner will face DFL Sen. Amy Klobuchar this fall.

Before his endorsement, the Republican Party qualified White’s candidacy with reservations.

White, who has not replied to MPR News inquiries, downplayed his legal issues at the endorsing convention.

“The same reservations they had about me would surely fall upon Donald Trump as well if he was running in this race,” White told the delegates.

Fraser said many people contacted him encouraging him to challenge White in the primary.

In his statement, Fraser suggested White could drag down other Minnesota Republican candidates if he’s the nominee against Klobuchar.

In a departure from standard practice, Klobuchar chose not to respond to White’s endorsement.

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