travel for a business trip

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Business Trip Packing List for Overnight, 3-Day, and 5-Day Trips

Published September 19, 2023

Written by:

Laura Lopuch

Laura’s first trip was when she was 3 months old, instilling an insatiable wanderlust. She hasn’t stopped traveling, or writing...

Fred Perrotta

Co-founder, tortuga.

Fred Perrotta is the co-founder and CEO of Tortuga. His first backpacking trip to Europe inspired him to start the...

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At Tortuga, our mission is to make travel easier. Our advice and recommendations are based on years of travel experience. We only recommend products that we use on our own travels.

Table of Contents

Whether you’re heading out on a last-minute, overnight business trip, or a five-day conference abroad, packing for business travel is always different than prepping for a fun vacation.

Your work trip packing list will likely include more electronics and gear. So you’ll need to plan around the extra items and weight.

Also, traditional business clothes are notoriously delicate and wrinkle-prone, so they can be difficult to pack.

This article will break down how and what to pack for your business trip. We’ll cover men’s and women’s business clothing , advice on managing your electronics, and more.

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How to Pack for a Business Trip

Carry on plus personal item.

When packing for a work trip, use carry-on-sized luggage plus a personal item that can carry your laptop.

How to Pack Your Laptop for Travel

Pack your laptop in your personal item when you travel, ideally in a backpack, briefcase, or messenger bag with a dedicated laptop sleeve for protection. If you’re using a tote or other bag that doesn’t have a padded area for your laptop, invest in a laptop sleeve to protect it.

If you’re one-bagging, make sure you choose luggage that has a dedicated laptop compartment. Remove your laptop before stowing your bag in the overhead compartment so that you can work during your flight.

Whatever you do, never, ever put your laptop in a checked bag and risk it being broken, lost, or stolen while in transit.

Roll Your Clothes and Pack Them in Packing Cubes

Once upon a time, I didn’t use  packing cubes . And my bag was a disaster. It took long minutes to find the shirt I was looking for or clean socks. Not anymore, thanks to packing cubes.

To look your best, you should fold your clothes along the seams then roll them . Yes, this even applies to most dress clothes. When you arrive, hang your clothes in the closet or even in the bathroom when you shower to release more wrinkles. Your hotel should have an iron for any necessary touchups beyond that.

For maximum organization, use packing cubes and assign each one a purpose. For example, a smaller packing cube holds underwear. A larger cube keeps your shirts organized and wrinkle-free. Then, roll them before zipping them away to make each item easy to find while preventing creases and wrinkles.

How to Pack Your Suit: Fold, Don’t Roll

A traditional, wool suit must be packed properly to keep its shape while in transit. To pack a suit in a carry on , fold it, don’t roll it.

Alternatively, you can try a wrinkle-free suit from Bluffworks or Ministry of Supply ( men’s , women’s ). Wrinkle-free, synthetic fabrics have improved dramatically from the early days of stiff, plastic-y dress shirts.

Stuff smaller, soft accessories like your socks, tie, and pocket square in your shoes to preserve their shape.

Business Trip Packing List

A good business trip packing list is built around a solid core, personalized to your needs and style. “Work clothes” can vary depending on your industry and the nature of your trip. You could be dressed anywhere from a three-piece suit to a shirt and slacks to a hoodie and jeans. Pack and dress as makes sense for your business trip.

Let’s start with the basics.

• Copy of itinerary
• Boarding pass
• Transportation and accommodations

If your business trip takes you across borders, don’t leave home without your passport. If you’re traveling abroad for your business trip, know that some countries won’t let you in without a guarantee of when you’ll leave. Pack a copy of your complete itinerary, including evidence of when you’ll leave the country, to show border security.

After your passport, your boarding pass is your most important document. Mobile boarding passes are convenient, but make sure that you’ll have internet access via your phone if you plan to use one. Or, take a screenshot of the boarding pass and use it offline through your photo app.

For your own convenience, print out the details of your transportation from the airport to your accommodations (if you’ve booked anything), the address of where you’re staying (for customs forms and taxi drivers).

I use  TripIt  to aggregate all of my trip details in one place. Using the app is more convenient than carrying a stack of printouts with me. However, paper copies are better for border crossings and for when you don’t have WiFi access or a local SIM card.

Electronics

• Phone and charger
• Headphones or earbuds
• Laptop and charger
• Adapter (if traveling abroad)

Carry earbuds if you want to travel light or noise-canceling headphones if you want a quieter trip. For the latter, we like Bose’s QuietComfort line.

The  Macbook Pro  and  Macbook Air  are the most popular choices for Apple users. We recommend the lightest computer you can get that doesn’t sacrifice the performance you’ll need. Dave at Too Many Adapters wrote a helpful guide to  choosing a laptop for work and travel .

• Eye mask and ear plugs
• Water bottle
• Kindle or book
• Pen and notebook

If you’re taking long flights or overnight trains, earplugs and an eye mask make for all-natural, compact sleep aids.

Get a reusable, refillable water bottle for your travels so that you can stay hydrated without generating the extra trash of plastic bottles.

I’m still old-school and read physical books instead of using a Kindle. Either way, don’t forget a good book to pass long hours waiting or traveling.

Clothes: Business Travel Wardrobe

When packing clothes for a business trip, look for items that pull double-duty and that can be dressed up or down.

Meaning: that black dress looks equally stunning with a scarf for a casual business meeting or a statement necklace for a client dinner. Whatever your personal style is, pack items that make you feel comfortable and confident.

Although the exact items will differ depending on your style and gender, the clothes section of a 3-day business packing list looks like this:

• 3 tops; 2 dress tops and 1 casual top
• 1-2 bottoms
• 3 pairs of underwear
• 3 pairs of socks
• 1 set of pajamas
• 2 pairs of shoes : 1 dress shoe and 1 athletic/casual shoes
• Workout clothes (optional)

Women’s Business Travel Wardrobe

Use the above business trip packing list template and add the following for a 3-day business trip.

2 Blouses and 1 T-Shirt

• 1 lightweight t-shirt to dress up or down

Pack two business-appropriate blouses or collared shirts and wear the more casual t-shirt on the plane. I love J.Crew’s vintage cotton t-shirts as they look chic (and feel comfortable) with jeans or slacks. 

Everlane has a range of modern, basic shirts that work for both business and casual attire. Their Japanese GoWeave line is especially good for travel since the fabric is durable, wrinkle-resistant, and comfortable.

• 1 dark-colored blazer or suit jacket

It’s no secret that I’m a huge J.Crew fan. Their women’s blazers fit well, look chic, and last a long time. Consider a wool blazer that keeps you cool in hot boardrooms and warm on chilly airplanes.

If you’re willing to make the investment, consider a wrinkle-resistant blazer, like the Kinetic Blazer by Ministry of Supply , that you can pack without worrying about it turning into a rumpled mess. En route, wear your blazer so it doesn’t get wrinkled in your carry on bag.

2 Bottoms and 1 Dress

• 1 pair of slacks or skirt
• 1 pair of dark-wash  jeans , worn on the plane
• 1  dress (optional)

Opt for  Betabrand’s Yoga Dress Pants  for sleek black pants made from stretchy material like your favorite yoga pants. Alternatively, look at ADAY’s line of pants for a wrinkle, odor, and pill-resistant pair of business travel pants that are technical, travel-ready, and fashionable.

I live in jeans, and even on the dressiest business trip, I’d yearn for a pair. If you’re like me, wear your jeans on the plane. My favorites are Lucky Brand jeans with some stretch woven in.

Love your dresses? Pack a versatile dress like one from  Draper James  or any of the odor-and-wrinkle-resistant merino wool dresses by Wool& .

3 Pairs of Underwear and Socks

• 3 pairs of  socks
• 3 pairs of  underwear
• 2  bras

If you want to hand wash your underwear, you can get away with packing less. However, for a short 3-day business trip like this one, pack one pair per day. Because you’ll save more on time vs packing space.

2 Pairs of Shoes

• 1 pair of business-appropriate shoes
• 1 pair of athletic shoes, worn on the plane

Pack one pair of professional shoes that are small, light, and comfortable, like this  pair of classic black heels from Clarks , or a simple and easy-to pack pair of flats or loafers by Rothy’s .

You can wear your heels through the airport, but I wouldn’t recommend it. Instead, I wear a pair of black athletic shoes that I can use for a run or workout at my destination.

1 Set of Pajamas

• 1 lightweight shirt
• 1 lightweight, athletic pair of shorts

My favorite packing light secret? Make your pajamas and workout clothes the same outfit. Snag a quick, sweaty workout in the AM and hand wash your clothes in the sink. By the time you’re ready for bedtime, your clothes will be dry and ready for you.

Men’s Business Travel Wardrobe

Use the business trip packing list template and add the following for a 3-day business trip.

2 Dress Shirts and 1 Casual T-Shirt

• 2 wrinkle-resistant dress shirts
• 1 casual shirt that’s suitable for after-dinner drinks and on the airplane

Ironing dress shirts is a pain. Instead, opt for a wrinkle-resistant dress shirt (or two), like one from Bluffworks . They are made from 98% polyester (that’s a good thing), have lots of stretch, are breathable, and dry quickly. The best part is that they’re machine washable. Perfect for happy hour or the boardroom in any city you visit.

For your casual shirt, opt for a versatile merino wool t-shirt that will stand up to the rigors of travel.

2 Pairs of Pants

• 2 pairs of pants and/or  jeans

For a pair of pants that can easily work for business and leisure alike, pack a pair of basic, but high-performance pants, like the good-looking  Outlier Slim Dungarees . If you prefer jeans, try  Bonobos’ Extra Stretch Travel Jeans  which are made from lightweight, 10.5 ounce denim and have a 1% stretch.

Stick to 1-2 pairs of pants and wear your more casual pair on your flight.

Avoid doing laundry on a quick, three-day business trip and, instead, pack three pairs of underwear and three pairs of socks.

1 Blazer or Jacket

Read the full Buyer’s Guide to Travel Blazers for all of our favorites. Or, jump right to our top pick, the wrinkle-free  Bluffworks Gramercy Travel Blazer .

• 1 pair of dress shoes
• 1 pair of athletic shoes for workouts (optional)

Think small, light, and comfortable for your shoes. Like the  Lenox Hill Cap Toe Oxfords from Cole Haan  or  Vivobarefoot Ra II.

Packing two pairs? Wear the heavier or bulkier pair through the airport and pack the lighter pair.

• 1 lightweight, athletic pair of shorts

5-Day Business Trip Packing List

For a longer, five-day business trip, be prepared to hand wash your clothes mid-trip. Or, have the hotel do it for you. Check with the front desk to see if they offer a laundry service for guests. Make sure to ask how long it will take and the price.

Not keen on doing laundry? Prepare to pack a little more in your luggage. You can still pack carry-on-only for a five-day trip. Some of our customers travel for weeks, months, or years out of just a carry on .

When your clothes get a little wrinkled or smelly, hang them up in the bathroom while you take a hot, steamy shower. The hot, moist air eases wrinkles and smells from your clothes.

What to add to the base list above for a five-day business trip:

• 2 pairs of socks
• 2 pairs of underwear
• 1 blouse or dress shirt
• 1 casual shirt to dress up or down

Overnight Business Trip Packing List

Ready for a quick, easy packing list for a one-night business trip? Reduce the number of items in your one-day work trip packing list by two.

Pack an outfit, wear an outfit, and add the non-clothing essentials.

What to pack for an overnight business trip:

• 1 dress shirt
• 1 casual shirt
• 1 pair of dress pants or skirt
• 1 pair of casual pants
• 1-2 pairs of shoes (one dress pair and one athletic)
• 1 pair of underwear
• 1 pair of socks
• 1 blazer or jacket
• Book or kindle
• Notebook and pen
• Ear plugs and eye mask
• Travel adaptor and passport (if international)

Steal a page from George Clooney’s well-refined playbook from  Up in The Air  and streamline your airport experience by packing only in a carry on bag . You’ll save time at the airport and feel more confident.

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Max Carry On Size

Laura’s first trip was when she was 3 months old, instilling an insatiable wanderlust. She hasn’t stopped traveling, or writing about it. As an expert in carry on travel, she’s flown on over 100 flights with only a carry on bag. Even on trips with her husband and kids.

She believes travel is the great educator — and vital to our humanity.

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The Ultimate Packing List for Business Travelers

Marty Levart

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Business travel can be both exciting and stressful. Having the right items with you can make your trip more comfortable and productive. In this article, we will provide you with the ultimate packing list for business travelers, ensuring that you have everything you need for a successful trip.

Editor’s Note: This article was partially generated using AI technology.

When it comes to professional attire, it’s good to consider the level of formality of your trip. Business suits are a professional staple, providing a polished and put-together look for any occasion. For a more business casual situation, dress shirts and blouses paired with slacks or a skirt are a good option. Pieces that can be dressed up or down, like a linen blazer or a black dress , allow you to create multiple outfits with minimal packing.

In terms of outerwear, consider the climate of your destination. Blazers and suit jackets are popular choices, providing a structured and put-together look. Sweaters can be worn over dress shirts or blouses for a relaxed yet professional appearance. For colder destinations, a tailored option like a peacoat or a well-fitting lightweight puffer jacket will do the trick.

For footwear, consider dress shoes such as oxfords, loafers, pumps, flats, or dressy boots. It is important to choose shoes that are appropriate for the workplace while still being comfortable enough for any sightseeing you have planned.

In addition to business attire, pack a few casual items for after-hours activities and for the flight. These can include comfortable pants , jeans , t-shirts , and sweaters .

The ultimate business trip packing checklist should always include:

• Business suits
• Professional dress shirts and blouses
• Slacks and dress pants
• Skirts and dresses
• Jackets and sweaters
• Shoes (at least two pairs)
• Socks and underwear
• A tie and belt (if applicable)
• A scarf (if applicable)
• A hat (if applicable)

It is essential to pack toiletries for a business trip, especially if you will be away for more than a few days. Consider packing items such as:

• Toothbrush and toothpaste
• Shampoo and conditioner
• Soap and body wash
• Razors and shaving cream
• Hairbrush and comb
• Facial cleanser and moisturizer
• Makeup and cosmetics
• Menstrual products
• Skincare products (including facial cleanser and sunscreen )
• Contact lenses and solution (if applicable)
• Prescription medications

When it comes to personal hygiene and self-care, it is essential to have a few items on hand. The most basic necessities include a toothbrush , toothpaste , shampoo , conditioner , soap, body wash , deodorant , and any skincare products part of your typical routine. For those who prefer a clean-shaven look, don’t forget your razors and shaving cream.

For hair care, bring along a hairbrush or comb , hair styling tools , and any hair products you use on a daily basis.

Lastly, individuals who require prescription medications should always have them readily available. Pack any necessary medication in your carry-on or personal item to ensure that they reach your destination safely.

Electronics

Staying connected on-the-go is never more important than when traveling for business. Make sure to bring the following items:

• Cell phone and charger
• Any necessary external hard drives or flash drives
• Power cords and adaptors
• Portable Wi-Fi device
• Portable charger

A laptop is a must-have for any business traveler as it allows you to work on important tasks and stay connected with your colleagues and clients. Additionally, a cell phone is essential for communication and a tablet can be useful for reading documents or presentations on the go.

Headphones can be useful for listening to music on the plane or taking calls in noisy environments. A portable Wi-Fi device can provide you with reliable internet access while on the move. Lastly, a portable charger can be a lifesaver when you are running low on battery power without an outlet in sight.

Be sure to bring important travel documents on your business trip, such as your passport, driver’s license, copies of your itinerary, and tickets. In addition to these typical travel necessities, make sure to print out any contracts, reports, or presentations you may need for your trip. Keep all of these documents in a folder or bag that you can easily access.

Miscellaneous Business Essentials

When traveling for work, make sure to pack all the business travel essentials needed to complete your job for the duration of the trip. This can include additional accessories like a briefcase or laptop bag , business cards, notebooks , and pens . If you’re giving a presentation, make sure to bring all the necessary equipment and materials, such as presentation notes, cables, and extra batteries .

Lastly, make sure to bring any industry or job-specific items that your work may require, such as name tags, ID cards, building keys, specialized gear or equipment, or uniforms.

Miscellaneous Travel Items

There are a few items you’ll want to have in your suitcase no matter the type of trip. These include:

• Travel-sized laundry detergent
• Travel pillow and blanket
• Travel-sized umbrella
• Snacks and water bottle
• Travel-sized first aid kit
• Travel adapter for charging devices
• Travel-sized sewing kit
• Travel-sized stain remover

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The Ultimate Business Travel Checklist

Over the years, I’ve been on many business trips, and how successful they were almost always came down to how well they were planned.

There’s an awful lot to think about when planning a business trip, from where to stay to what to pack. You also need to prepare for your home and office while you’re absent.

In this article, I cover everything you’ll need to do to set yourself up for a successful business trip, including tips for accommodation, packing, transportation, preparing your home and work space, and purchasing your flight.

While getting to travel on the company’s dime sounds like the Holy Grail of great travel jobs , it can honestly be a lot of work to organize a business trip . Below you’ll find my complete business travel checklist so you’ll be able to plan the best trip possible, and avoid my mistakes!

In this article, you’ll find a:

• Business Travel Checklist , which covers all aspects of getting ready for a trip other than packing.
• Business Trip Packing List , with everything you’ll need for a successful trip. Scroll down for our printable business trip packing list!

Our business travel checklist

Click here to download a printable business trip travel checklist!

Your first steps

First, find out who’s responsible for your travel planning. Some businesses leave all the travel planning and flight booking to their employees, and have you submit your receipts later. Other businesses will handle every last detail of your travel planning (lucky you!) from pickup at the airport, to flights, hotels and accommodation.

Most businesses fall somewhere in between. It can save you a lot of hassle if you find out who’s responsible for what, early on.

Years ago, I had a last minute business trip to Amsterdam where I spent a few hours and a lot of stress trying to find affordable accommodation in the city. It turns out my employer had already arranged a place for me to stay with a colleague. Even if you think you know who’ll plan your trip, ask!

If you’re responsible for booking your flight, and you’re looking to save money, be sure to check out our post on six easy steps for nailing the cheapest flight . o start, we really love getting a quick price comparison on Google Flights (here are a few great tips for using Google Flights ) or Skyscanner .

Check flights on Skyscanner.

If you’re flying regularly for business, be sure to sign up for an airlines loyalty program, and book with them as much as possible. This can translate into some great upgrades and free flights as well as other perks.

Get your work place ready

So you don’t worry about work while you’re away, and to ease your transition back when you return, try to get your affairs in order at your office before you leave.

Make sure you finish the work projects you are currently working on.

Let coworkers and business partners know where you’re going, and how long you’ll be gone.

Set up an out of office email, if necessary.

Prepare the schedule for your business meetings on your trip; you should know exactly where and when each meeting will take place.

Make sure you’ve organized all the important documents for your trip, including the confirmations, copies of your travel documents, presentations and handouts. Print them out, if necessary, and insure they’re saved to a zip drive or on your hard drive. It’s a good idea to back them up to a cloud service (we like Amazon) to ensure that you can access them anywhere in the world.

Prepare your home for when you’ll be gone

Tell your family about your exact itinerary and leave your addresses and contact phone numbers.

Tell a trusted friend about your exact itinerary and ask someone to take care of your family pets and plants while you’re gone.  If you don’t have a friend or family member that can pitch in, consider getting a housesitter. Probably the most well known and largest place to find house and pet sitters is through  Trusted Housesitters .

Check sitters available on Trusted Housesitters here.

Take safety measures, such as locking all doors and windows, turning on the alarm and try to create the illusion that you are at home by turning some lights on or with a radio that has a timer function.

Suspend or redirect routine deliveries such as newspapers or milk, if necessary.

Give the house a quick clean before you leave. Normally, my house is kinda messy and chaotic, but I hate coming home to a dirty, messy house after a trip, so we give it a complete clean before we go. It’s nice to be able to relax a bit when you get back, rather than stress about how messy the house is.

Turn down the thermostat if it’s cold outside or turn it up if it’s really hot. There’s no point warming or cooling an empty house.

Make sure you check with your home insurance to see if you need to have someone check in on your house while you’re gone. Each home insurance policy is different, but many policies won’t cover damages from floods, water leaks, break ins or theft if the house is not regularly attended.

Travel preparations

If you are going abroad, make sure you have all the necessary travel documents.

If you need any vaccinations or medical documents for the country you are going to, take care of that, too.

Get some cash in the local currency. There are ATMs in nearly every airport in the world. however sometimes the lines are long or the machines are down. You don’t need money for your entire trip, just make sure you have enough on hand to pay for the taxi and a bite to eat when you get there.

Look into any specific workplace customs or practices for where you’re traveling. There’s a great article here on business culture in Singapore , and one for Japan here . A quick Google search should help you find others.

World Nomads Travel Insurance

Charge all of your devices the day before you leave on your trip. That way you won’t be caught flat-footed if your plane doesn’t offer outlets or USB charging ports.

Where to Stay

I’ve put these tips near the beginning, because I honestly believe that your accommodation is the most important part of your stay once your dates are set and your transportation is booked.

Start looking for accommodation early. It can be surprising how early accommodation books out. The earlier you start looking, the easier it will be for you to find a good place for a good price.

Look beyond a hotel room. Hotel rooms are often small, impersonal and honestly, overpriced. You’ll probably be surprised at how favorably the price of a fully furnished, serviced apartment compares. Corporate apartments also have the advantage of having essential business amenities like fast WiFi.

For example, corporate serviced apartments are often more comfortable and private than a hotel. Singapore’s well known as being one of the most expensive destinations for business travel in the Asia-Pacific region, making value for your dollar especially important.

Stay close to work. Look for accommodation that is not far from the place where most of your meetings will take place to avoid having to commute in a foreign city. I’m often surprised how bad traffic and subway crowding can be, even during off peak hours.

Make it work friendly. Make sure your accommodation has a work space where you can use your laptop and make phone calls. A small table and chair will work perfectly.

At the airport and in the air

Savvy business travelers suggest signing up for Global Entry and TSA Precheck . Global Entry is a U.S. Customs and Border Protection program that pre-qualifies you for faster customs, while TSA Precheck will get you boarded faster, as many US airports have special (and faster!) precheck lines where you can skip needing to remove shoes, laptops, liquids, belts or light jackets.

Double check any baggage requirements.  You never know when the rules will change. The USA has even floated the idea of banning laptops in the cabin for all flights that depart, land, or even touch down in the USA.

Try to travel carry on only. Checked bags have a potential to be lost or delayed, adding to your stress. If you can do with just a carry on you’ll be more flexible if there are problems and out of the airport quicker once you land.

If you do check a bag, be sure to keep essentials like your laptop, any business documents and tech, some underwear, and prescriptions in your carry-on bag in case your checked luggage is lost or delayed.

Get a lightweight, sturdy carry on bag with wheels, and carry a personal item as well. You can find more tips on choosing a carry-on here , and our tips for choosing the best business laptop backpack here .

Get clothing designed for travel. If you’re short on space, consider getting a travel jacket or travel gear with hidden pockets or that is wrinkle resistant. We like the SCOTTeVEST women’s trench coat or the streamlined men’s Revolution jacke t.

Stay hydrated on the plane . It’s amazing how much a flight can dehydrate the body. Drink more liquids than normal, and go easy on the alcohol to stay hydrated.

Go to bed normally. Studies have shown that the best way to reduce jet lag is to get as much sunshine as possible at your destination and to sleep normal hours. Tempted to take a quick power nap? Chances are it will just extend your jet lag.

Packing tips

When you pack, use a list with everything you need (see our handy packing list below). Focus on clothing items, toiletries, personal documents, money and banking cards, chargers and the items you need for your business meetings and give yourself time to add and remove items from the list. Try to limit the items you pack to the ones that you will really need.

Tip: Check out our favorite toiletries bags for travel here!

Don’t forget to take weather into account. I can’t tell you how many times I’ve forgotten to check the rain forecast and wished for my handy travel umbrella.

I love packing cubes, because they make organizing my luggage a snap. Check out more in our blog post on how to use packing cubes .

Make sure the liquids in your carry-on luggage (such as your shampoo or your soap) are in bottles that are not larger than 3 oz. (100 ml), otherwise you risk getting them removed by airport control.

Put your shampoo and conditioner, and any other liquids that may leak, in a zip-lock plastic bag. Changes in air pressure on the plane have made liquids come gushing out of bottles more than once on my flights, and the zip-lock bags have saved my clothes from many a spill.

Don’t pack what you don’t need. If you’re certain your hotel will have a hair dryer, shampoo and conditioner, there’s no need to pack these items. If there’s none in your room, ask for one to be brought to you.

Business Trip Packing List

Your business culture will determine exactly what to bring (whether it’s formal business attire like suits or business casual), but these tips should work either way.

Click here to download a printable business trip packing list!

Personal items

Credit cards and bank cards

Any other banking or personal ID you’ll need

Business cards to hand out

Find out what business functions you’ll need to attend (e.g., formal business dinners, or giving a presentation) and include clothes for those.

Bring layers, and make sure all your clothes coordinate by sticking to colors and patterns that all mix together.

Shirt. I recommend one top per day, if possible.

Pants or skirt. I recommend one pair for every two days. If you’ve color co-ordinated your clothing, you can get away with wearing a neutral colored bottom at least two days in a row.

Underwear. I recommend one pair per day, if that’s possible, so you won’t need to bother washing them.

Jacket. Check out our favorite  casual women’s hoodie travel jacket here . For more formal business travel, we like the SCOTTeVEST women’s trench coat, men’s travel blazer, or the streamlined  men’s Jacket .

Outerwear. Depending on the weather, you may need extra gear like sunglasses and a sun hat, or a scarf and gloves.

Footwear. Make sure that you pack at least one pair of comfortable business appropriate shoes, as you never know if you’ll have to walk between offices. If you enjoy working out, make sure you bring some proper footwear for that as well.

Pantyhose. I am NOT a fan of these devices of torture, but if you’re in a very conservative business environment, they may be expected.

Tech and business

WiFi hotspot. Hotel WiFi can be unreliable, so we bring our GLocalMe portable WiFi with us wherever we go. I love having internet at our fingertips across the globe, and it saves us a fortune in roaming charges.  Check out our review of GlocalMe mobile WiFi here.

Tip! Too much gear? We understand. Read our article on how to travel lighter with electronics .

Laptop or tablet

Cell phone charger. Consider both a wall plug charger and a portable external battery charger.

Bring noise cancelling headphones. They’re not only fantastic for shutting out the chatty seatmate next to you when you’re trying to work, but they also do a wonderful job in loud hotel rooms, cafes, and new workplaces.

Tip! If you’re looking for a place to work while you’re away, check out our article on how to find the best places to work while traveling .

Plug converter. Depending on the country you’re in, you might need a different electrical plug. To make life easier, make sure all your chargers and devices are usable with 110-240 volts.

Toothbrush and toothpaste

Earplugs. You’ll thank me for this one, whether it’s for the plane or the hotel room. These affordable  Flents Contour Ear Plugs  get great reviews.

See prices and reviews.

Prescription and non-prescription drugs

Skincare products

Electric razor or disposable razor

Spare contact lenses, a case and contact lens solution if required

Prescription for eyeglasses

For women only

Bring your own tampons and pads, or use a menstrual cup like the Diva cup. In some countries, tampons can be especially hard to find, and brands can be quite a bit different away from home. Trust me, as a female traveler, the last thing you want is to overestimate the absorbency of a new product.

Optional extras

If you have the room and want to take along a few extras that’s fine. Here are a few examples.

Wide scarf in your carry on. This can double as a blanket during flight, and a fashion accessory later.

A small first aid bag with items you think you’ll need like pain relievers, band aids and cough drops. It’s never a bad idea to pack Pepto Bismol and Ex-Lax (or, as we call it, the stop and go duo).

Birth control

Voltage converters. We like this  Universal World Wide Travel Charger Adapter .

See prices now.

Tip! Check out our article on How Not to Fry Your Electronics overseas for more tips.

Travel clothes steamer or travel iron

Tide stain remover pen

Lint roller

Small compression bag for laundry

Breath mints. Avoid gum, as it’s considered rude in many countries.

Travel pillow and or blanket

Baby wipes or facial wipes. We always travel with a small pack of these, as they’re wonderful for freshening up before leaving the plane.

Snacks. We often carry small packets of trail mix or protein bars in our carry on. They’re fantastic if airplane food service is sketchy, or if our hotel doesn’t have an affordable minibar.

Was this list helpful? What do you pack on a business trip? Let us know in the comments below!

Need some more packing list tips?

Check out our  beach packing list and our road trip packing lists!

I suggest to check your wallet. Nothing is more evanescent than the title “best travel credit card.” The competitive balance is always shifting and just this month Chase seized the high ground with two of the first Visa Infinite cards issued in the United States

Thanks for the perfect checklist, Ms Micki Kosman. I use to travel often, but do not know that there is such a huge mandatory checklist to be noted. One tip “earplugs” are some useful tips for a traveller. Your tips on “easy tips for nailing the cheapest flight” were really very useful. Also, the travel Preparation tips were very useful.

You shared very important information and I read it carefully and gain amazing knowledge. Thanks and keep it up.

If I were to go on a business trip, I would make sure to find the right limousine since this will provide convenience. Well, I also agree with you that it would be a great idea to hire a person that will plan the travel. Thank you for sharing here as well the importance of talking to a family member who will take care of my house whilst I’m gone.

This is an awesome blog on travel checklist, very helpful and full of resources that will save you time and money when you travel.

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10 essential tips for the first time business traveler

Heading off on your first business trip and not sure how to prepare?

From packing like a pro to working and adapting to the local time — we've got the top business travel tips to help you master it all! These travel tips will help you save time and avoid the most common issues. Just sit back, relax and keep reading to get ready for the first of many business trips.

1. Pack like a pro

Start with proper carry-on luggage and take the time to pack light. Packing cubes and internal pockets can make all the difference for business travel. Bypass the lineups and head straight to your destination – you're on a roll! Read our packing personalities tips to find out which packing personality  you are.

Here are a few key tips for carry-on luggage:

• Good quality materials
• Lightweight
• Easy to maneuver (4 spin wheels are the best!)
• Security lock

2. Papers, please

As a first-time business traveler, you might be nervous about forgetting important documents. Let's do a quick review. For international travel, you need a current passport with at least six months until expiry.

And there's more. Do you need a visa or other authorizations? Do you have the correct type of visa for business travel? Starting in 2025, US passport holders traveling to Europe will need to apply for visa authorization through the European Travel Information and Authorization System ( ETIAS ).

There are many potential paperwork disasters on business trips, but lucky for you, your dedicated agent knows it all.

Check out the Traveler Resource Hub for more helpful information on travel visas.

3. Is your business travel covered?

Before you take to the skies, check business travel insurance off your to-do list. Whether it's a short trip or a long one, on a first business trip, we want to make sure you're covered.

Money may not buy happiness, but it can get you an annual policy – saving you time, money and many headaches later. One last thing: don't forget to scope out the risk landscape of your destination to make sure it's in policy. Questions? Your dedicated Travel Consultant is in the wings.

Ask about business travel insurance coverage for trip interruption and emergency medical treatment. Corporate Traveler offers a range of insurance products both for single-trip and multi-trip annual plans. Contact your Travel Manager for more information . 

4. Level up your airport experience

Airline lounges can reduce the stress of flying and lift you out of the chaos and noise of the main concourse. Step into peace and quiet, showers, healthy snacks and drinks for free (hello, morning mimosa!).

Business Class fares generally include lounge access, but some are available for a fee. Credit card rewards programs can also give you access to airport lounges. There is no better place to be if you're riding out flight delays or prepping for important business meetings.

If you're on a business trip during a busy time of year, this guide to airport survival for the holidays shares the top airport tips.

5. Going the distance

The carry-on bag is stowed and you're settling in. If you're on a business trip to a different time zone, try to eat and sleep during the flight based on the local time zone you're heading to. Body clocks are hard to reset, and it's better if you can start the transition mid-air.

While sleeping in Economy Class can be a challenge, earplugs and noise-canceling headphones may help. If your business meeting is crucial, upgrading to a Business Class fare could be the thing you need if your travel policy allows.  

For long-haul trips, make sure your member numbers are locked and loaded so you can maximize loyalty programs . Once you land, eat a meal, stay hydrated and move around a bit to beat jet lag.

6. Take advantage of tech

Apps exist for almost everything, and they can make your first business trip more relaxed, too. Keeping all of your travel itinerary together, finding a place for dinner, or translation apps are all at your fingertips.

We've selected the 9 best travel apps to help you plan ahead and stay organized while traveling. Get travel tips from other travelers and locals too!

7. Always ask about amenities

Global travel is a huge industry, and many operators are adopting sustainability programs. Small changes can make a big difference, especially on business trips.

It's now common for certain services and supplies to be on request at business travel hotels as part of efforts to reduce waste. Daily housekeeping, razors, lotions, and other amenities are still available, but they might not be stocked in the hotel room by default. Pack light and ask what's available when you check in.

What's the strangest perk we've seen? A full set of gym clothes and shoes to borrow while staying at a hotel.

8. Counting costs

A greasy burger or room service? Should you use a limousine, take a taxi, or use public transportation? Check with the boss before you travel on what counts as travel expenses rather than return to a chilly reception and a bill you have to pay.

Hold onto all your receipts and make a note on them if they're low on details, like a taxi ride.

9. Work smart and stay refreshed

It's easy to go from meetings to drinks to dinner to bed and repeat. It's important you keep a check on your mental and physical health while you travel. Jet lag can sneak up on you. The first day, you feel fine, and then, to your surprise, you wake up at 4 am every day. 

With the rising trend of digital nomads, business travelers have come up with new ways to find balance while on the road. A physical change of scenery can help.

Instead of working in the evening in your hotel room, why not answer emails in the lobby or patio of the hotel? Set a clear divide between work and travel, then your mind will be clearer, and you'll look and feel fresher.

10. Flawless first impressions

When you travel on business trips, you're representing your company and yourself. And your country. But a few travel tips can help you make a good impression. Know the local laws, be courteous and tip when needed.

Pro travel tip: watch what you eat and drink on a business trip. It may be fun to experiment on the deep fried delights from a street food vendor but why take the risk? Stick to bottled water in some destinations and avoid ice if you can.

Want to learn more? Subscribe to the CT newsletter   to get ready for your next business trip. 

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The complete business travel checklist

• Passport/ID
• Boarding pass
• Laptop and chargers
• Phone charger
• Notebook and pen
• Cash and credit cards
• Reusable water bottle
• 1 set of workout clothes
• 1 suit with two matching shirts
• 1 pair of pants/jeans
• 2 nice tops
• Light fleece
• 1 pair of dressy shoes
• 1 pair of travel shoes
• Swim suit (depending on destination)
• Glasses/contacts
• Coat/rain jacket
• Razor & shaving cream
• Mini shampoo and conditioner
• Dry shampoo
• Prescriptions
• Pain reliever
• Tsa-approved first aid kit
• Moisturizer
• Portable charger
• Downloaded movies, music and podcasts
• Healthy snacks

How to create a business travel checklist

• Travel documents (forget your passport – or Real ID after October 2020 – and your trip will end before it begins)
• Business supplies/work documents
• Laptop and other tech gear and accessories
• Personal items (ID, cash, credit card)
• Personal tasks associated with getting ready to travel (itinerary planning, bookings, notifications to be made, etc.)
• It streamlines both trip planning and packing
• It keeps you focus on necessities (and ensures you forget nothing essential)
• It helps you say no to non-essential “might-needs”
• It allows you to continuously refine your business travel packing skills

What should you consider before creating a business travel checklist?

How do you know your business travel checklist is complete, best business travel checklists, what makes a good business travel checklist.

• There are the things that will vary according to the details of each trip (your wardrobe, business documents, etc.)
• And there are things that will always go, no matter what – things like toiletries. You can set yourself up for maximum business travel packing efficiency by pre-assembling these necessities so they are grab-and-go ready.

Before you use your business travel packing list

Invest in quality luggage, use suitcase accessories to your advantage, read up on how to boost your immune system before flying, consider a tech-forward travel bag, read up on hotel safety tips, buy a tsa-approved first aid kit, steps to preparing for business travel.

• Prepare to do business, whatever that entails for this trip  -- daily schedules, documents, presentation materials, etc.
• Prepare your itinerary and other travel documents  -- unless your trip will be a quick turnaround, be sure to build in some time to yourself to hit the gym, the pool, the local shops or the pillow for a nap. You’ll be happier and more productive if you’re better rested
• Prepare personally to travel  – booking your flight, hotel, etc. and making arrangements for whatever work must continue in your absence
• Prepare your trip-specific packing list  and get ready to fill your carry-on luggage

How do you know what you'll need for a business trip?

What travel documents will you need, what will you need to conduct business, what personal items will you need, how will you pay, will your phone work at your destination, will you need travel insurance, things to do before traveling on business, secure all necessary travel documents., secure travel insurance., decide which credit card to take., fully charge all electronic devices., prepare your trip-specific packing list., pack like a pro by sticking with carry-on luggage., purchase a travel wallet., research your destination ahead of time, use social media to connect with peers, plan your in-transit entertainment., set your home to “away” mode., what happens if you don't get everything done before you go on a business trip, how far ahead should you plan before going on a business trip.

Make business travel simpler. Forever.

• See our platform in action . Trusted by thousands of companies worldwide, TravelPerk makes business travel simpler to manage with more flexibility, full control of spending with easy reporting, and options to offset your carbon footprint.
• Find hundreds of resources on all things business travel, from tips on traveling more sustainably, to advice on setting up a business travel policy, and managing your expenses. Our latest e-books and blog posts have you covered.
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Introduction

Traveling for business is an all-encompassing enterprise these days, for the road warriors and novice business travelers alike. Many, without travel policies to work off, are on their own. That’s a good thing, because it means more opportunities to personalize your trips— but this can also be quite daunting.

Consider this your all-encompassing guide to help make business travel seamless and stress-free, from what apps and podcasts to download and shoes to wear, to what to do during downtime at the airport, how to make your hotel room feel more like home, and much more.

Read on to make the most of your next business trip, and don’t forget to subscribe to get the latest news and stories from BusinessTravel.com

What Type Of Business Traveler Are You?

The Planner

Planners like to have their itineraries locked in place, but they should add flexibility when applicable. Your coworkers will appreciate it, and it could give you peace of mind should your all-important plans change. 

The Worrier

Worrier need not be a negative label, especially if you offset your travel anxiety with structured plans. Worriers should outline clear, easy goals to hit and map out what they can and can’t control. Talk to the planners and road warriors for more advice. 

The Homebody

Homebodies should do their best to mimic home settings on the road: Unpack right away, bring trinkets, and pack your own coffee. While travel may never be your thing entirely, the more you can personalize it to match your home preferences, the more you’ll enjoy it. 

Young professionals are ambitious, but they like guidance. If you’re a rookie, poll your colleagues with more travel experience to get their thoughts on nailing a business trip. You’ll be thankful and will build confidence to tackle the next one on your own. 

The Road Warrior

Adding a few tricks—such as finding off-the-beaten-path restaurants or traversing the city by bike or scooter—can break up the monotony of travel for even the most weary road warriors.

For a more in-depth breakdown of business traveler types, check out What Kind Of Business Traveler Are You?

Before You Depart, Do These Three Things

1. set goals.

Everything from unpacking luggage to reading an article specific to your industry can make you feel productive on a trip, so it’s a good practice to write these goals down—no matter how small—and cross them off as you complete them. 

2. Map Your Preferences

Plan a business trip around your preferences to create an environment you’re comfortable working in on the road. From hotel amenities, to rental car choice, to flight times, there’s flexibility at almost every stop of business travel. 

3. Have A Packing Plan

Packing efficiently isn’t just about fitting everything into a carry-on or including the right - sized toiletries. It’s about optimizing the space to help you get the most out of your business trip.

Learn more about these helpful pre-trip protocols. Read 3 Quick Tips To Prepare For Your Next Business Trip

No Business Travel Policy? No Problem

1. stick to one itinerary.

Being productive on the road starts with organization. Either manually or with the aid of an app, keep the details of your trip in one place. This way, when you want to know the check-out time for the hotel in reference to your departing flight, you can do so with one touch rather than two or three. 

2. Build Points That Work For You

Unbridled business travelers should explore loyalty programs that work best for them. You will find you can use your travel for work to subsidize your personal vacations. Beyond credit cards and hotels, Uber, Lyft and Airbnb all now have business offerings. 

3. Never Collect Receipts Again

There are plenty of apps on the market with both free and subscription offerings for keeping track of business travel expenses . Two apps for expensing business travel stand out in the field: Expensify and Zoho. While keeping physical receipts is still a good practice, these make tracking expenses a breeze. 

4. Plan & Debrief

Planning meetings, especially those that take place away from the office, can go a long way in easing the burden of traveling, while setting clear goals for the trip. When you return, debrief with your colleagues and chart your likes and dislikes to build up a reference for future travels.

Take a deeper dive into how to better organize your next business trip with this useful checklist: Best Practices For Managing Business Travel Without A Travel Policy

Podcasts That’ll Make You Smarter For Your Next Business Trip

Masters of scale with reid hoffman.

By presenting his theories and bringing on experts to discuss — and often challenge — them , entrepreneur Rich Hoffman, co-founder of LinkedIn, levels himself with his audience. You’ll take away business advice and hear firsthand that there’s always more to learn.

• Where You Can Get It: Apple Podcasts | Google Play Music

Planet Money by NPR

What’s going on in the economy? How does it affect your business? Stay up-to-date with these quick-hit episodes that cover current events or offer retrospectives on some of the most transformative economic events in world history.

• Where You Can Get It: Apple Podcasts | Spotify

The EntreLeadership Podcast

Educational and inspirational, the EntreLeadership Podcast will leave you thinking— in a good way . Take in the lessons and apply them to your everyday life. There’s more than just business here. 

TED Talks Daily

These are tailor-made for the business traveler. Have a short layover? Want to learn as you pack? Need a soundtrack for your morning hotel routine? Throw on an episode of TED Talks Daily and learn on the fly. 

Stuff You Should Know

Well, the “should” can be misleading. Should you really know how a Ouija b oard works? Probably not, but now you’re curious, and you can find out on a spooky episode of this podcast. It’s the podcast made to defeat awkward silences. 

Ologies with Alie Ward

The name says it all. Alie Ward takes a comedic approach to all the ologies, the studies of whatever you can think of. L earn about vexillology (flags), saurology (lizards), or acarology (ticks), and share the info with whomever will listen.

Learn more about these incredible podcasts, and where you can get them, with this helpful guide: 12 Must-Listen Podcasts For Your Next Business Trip

There’s An App For That

Business travelers often need to adjust on the fly in unfamiliar territories. Useful apps, therefore, play a crucial role in their work lives. Here are some common problems for business travelers and apps that provide solutions.

“I’d like to find a lounge at an airport”

Check out LoungeBuddy , which enables you to see what lounges you have access to. If you have an American Express card, you can purchase time at participating lounges as well. 

• Availability:   Apple
• Cost:   Free

“Can public transportation get me to my destination?”

Download Transit , an app that charts public transportation and suggests routes in 104 cities across the United States. 

• Availability:   Apple   |   Android

“I need to track my expenses, but I don’t want to bring home receipts”

Road warriors will find Expensify indispensable. Take pictures of your receipts and upload the details. It also includes integration with popular accounting programs. Expensify was named “The Best Business Travel App” by Business Insider . 

• Cost:   Free (Limited) | Subscriptions: Starting at $4.99/month

“I’d like to maintain my health routine on the road ”

With HabitMinder , you can set three fitness goals (with the free version) and track your progress hitting them each day. Goals include physical activities, like walking and stretching, to good habits, like hydrating and eating healthy. 

• Cost:   Free | Premium Subscription: $.99/month

Ready for more recommendations? Check out 14 Apps To Consider Before Your Next Business Trip

Versatile Shoes You Need (That Fit Your Budget)

A shoe that’s made for walking and looks good with every outfit is essential for business travelers. Here are four styles to check out, all less than $150.

Sperry Authentic Original 

Easy to slip on? Check. Formal look with a casual feel? Check. Great in indoor and outdoor settings? Check. The Sperry Authentic Original expands any business traveler’s wardrobe. Get a pair and thank us later. 

Nike SB Zoom Bruin 

The Nike SB Zoom Bruin combines the comfort and cool of skate shoes with the look of something a little more formal. You’ll feel good rocking them with board shorts or jeans and a blazer. The smaller swoosh hints at the balance the sneaker giant has found with its skateboarding collection: undoubtedly Nike but a little more understated. 

Rothy’s The Point

A shoe that comes in 23 colors is always green. That’s because the company makes one of its signature models from 100% recycled plastic bottles. It’s a 21st-century concept that you’ll love: a great looking shoe that helps the environment. 

Dr. Scholl’s

In an ironic twist, not many people associate a company built on comfort with having a great selection of shoes. But here we are. Dr. Scholl’s has a number of offerings that fit the casually formal description with the Freestep Laceup Sneaker (for men and women) standing out. 

Discover more incredible footwear for your next business excursion with this in-depth guide: 12 Shoes Business Travelers Will Love

Airport Tips For The Business Traveler

1. time is of the essence.

Stick to carry-on luggage. Sign up for TSA Pre-Check. Check in online rather than at the airport. And, if you don’t have TSA Pre-Check, know which security lines tend to be the longest, especially in airports where you can walk between terminals once cleared.  

2. Count Your Steps

Staying active in the airport is relatively easy for any traveler: choose the stairs over the escalator; skip all moving walkways; if time permits, walk the length of the terminal or explore other areas of the airport.

3. Whet Your Appetite

If time constraints limit your ability to explore a city’s food and drink scene, don’t worry. More and more airports are bringing local favorites — chains and dives alike — to their terminals, allowing travelers to get their fill on the go. 

4. Flag Down That Taxi

While Uber and Lyft offer business plans, they aren’t always the most reliable transportation options to save on time. From airports, taxis are often the most efficient in this regard.

For a more comprehensive breakdown of essential airport tips, check out 5 Airport Tips For Business Travelers

Make Your Hotel Feel Like Home

1. make use of the dressers & closet.

You’ll feel organized from the start, setting the tone for the rest of your trip. Plus, getting your clothes out of your luggage early will help keep them from wrinkling and may save you time with the iron. 

2. Brew Your Own Cup Of Joe

Nothing will make you feel at home like the smell of your favorite coffee brewing early in the morning. The routine will put your day in motion while making you feel accomplished. A bonus: Should you adventure out to sample local brews, you’ll have something to measure new flavors against. 

3. That’s Your Desk Now

Organizing your clothes is one important step to making your hotel feel like home. Organizing your work materials is another. By plugging in your laptop at the desk, you’ll have a ready-made workspace to turn to should you retire to your room with tasks still left to complete. 

4. Block Out The Noise, Literally

Sleeping on the road in a bustling town isn’t the easiest thing. While companies like Bose produce wireless sleepbuds that play soothing sounds, you can get a similar effect by listening to sleep-aid stations on Spotify or Pandora. Learn to set the sleep timer on your phone: In the clock app, set a timer and change “When Timer Ends” to “Stop Playing.”

Learn more useful advice on how to make your hotel room match the comforts of home with this in-depth post: 7 Hotel Tips For The Business Traveler

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How to Plan Your Business Travel

Last Updated: March 18, 2024 Approved

This article was co-authored by Michael R. Lewis . Michael R. Lewis is a retired corporate executive, entrepreneur, and investment advisor in Texas. He has over 40 years of experience in business and finance, including as a Vice President for Blue Cross Blue Shield of Texas. He has a BBA in Industrial Management from the University of Texas at Austin. There are 9 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 100% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 84,761 times.

Planning a work-related trip can be a stressful endeavor. On top of your usual travel concerns, you also have to keep your mind focused on the business aspect of your trip. Business travel doesn't have to be stressful, though. With a little planning and preparation, you can help ensure your trip runs as smoothly as possible so you can stay focused on your work.

Making Travel Arrangements

• If you're traveling internationally, you may need to secure a visa before you leave. You may also need certain vaccinations, including anti-malarial medication.
• If traveling to a city at an elevation above 4,900 feet (1,500 meters), you may be susceptible to elevation sickness. Try to give yourself a few days to acclimate before doing anything strenuous and start drinking two to three liters of water each day to stay hydrated.
• If you're traveling outside the country, find out if you can safely drink the tap water where you'll be. If not, you'll need to stick to bottled, purified water to stay healthy.

• Start with the date and time you're checking into and out of your hotel, then work your way through everything that you'll be doing while you're away on business.
• Don't forget to keep track of your flight's boarding and departure times so you know when you need to arrive at the airport.
• Highlight any work-related events on your schedule. That way your most important priorities won't get lost in the shuffle.

• When booking your flight, make sure that you use your sky miles account so that you can get points and rewards. You might even have enough sky miles already to cover the cost of your flight!
• When booking your hotel, see if you can use sky miles or get points towards a rewards program. You should also make note of your hotel's policies on check-in, checkout, parking, and number of people per room.
• If you need a rental car, make sure that all the roads you'll be driving will be safe with your rental car. Research if you need two-wheel drive or four-wheel drive. Look around with different rental car companies to see which has the best rate.
• Some credit cards also have rewards plans and perks for traveling. See if your credit card comes with any of these benefits.

Preparing for Your Trip

• Make sure that all your identification is valid and up-to-date well in advance, as it can take several weeks for new documents to be prepared.

• Give yourself at least an extra 15 to 20 minutes if you'll need to print out your ticket upon arrival at the airport.
• If you have a paper ticket, keep it someplace where you won't lose it. You may want to store it with your ID or passport to ensure that you don't misplace any of those documents.
• If you're using a digital ticket, make sure you'll have reception wherever you're flying out of for the return trip. If you can't pull it up on your phone, you'll likely need to print out a paper copy at the airport.

• Try to pack as light as possible. Bring enough dress clothes for the trip and one or two pairs of casual clothes for exploring the town.
• Confirm that your bag will fit in the overhead compartment or under your seat by checking the carry-on bag size restrictions with your chosen airline.
• Check the Transportation Security Administration (TSA) website for any updates on prohibited items and packing suggestions to ensure your security check is as quick as possible.

• Read up on the culture and customs of the people you'll be doing business with.
• Talk to other colleagues or friends who have traveled to the country you'll be doing business in. This can help you get a better sense of what's acceptable and what isn't.
• Be respectful at all times. Remember that you're representing your business and possibly your culture, so you'll need to be on your best behavior at all times.

• Keep a backup copy of all your important information on your laptop or a USB flash drive.
• If you really want to cover all your bases, you can also print out hard copies of any important paperwork and keep those papers in a file with your travel documents.

• If possible, give yourself a few days before you leave and start going to sleep and waking up at the times you will be waking/sleeping once you reach your destination.
• Being aware of the time difference has professional implications as well. You'll need to ensure that you don't miss any important meetings or deadlines on your trip.

Taking Precautions to Avoid Jet Lag

• Limit your caffeine and alcohol consumption, as both of these can leave you slightly dehydrated.
• Try to drink two to three liters of water each day, but remember that you'll need more water if you're very active or in a hot environment. [10] X Trustworthy Source Mayo Clinic Educational website from one of the world's leading hospitals Go to source

• Aim to arrive around dinner time, then plan to stay up until about 10:00 pm in local time.
• When you get to your destination, avoid heavy meals. Instead, choose healthy snacks or a light meal that won't weigh you down. [12] X Research source
• You will most likely be tired after traveling, so by getting in around dinner time and eating a light meal, you'll start to get sleepy in time for a regular night's rest.

• Limit your exposure to bright screens, like laptops and cellphones, for at least a half hour before bed. Bright lights can reset your circadian rhythm, making it harder to sleep.
• Get as much sunlight as you can in the morning and early afternoon. This will help you remain wakeful and energetic during the day.
• Try to get some light to vigorous exercise each day, but be aware of when you work out. Some people find that exercising too close to bedtime affects their ability to sleep. [13] X Research source
• Bring earplugs and a sleep mask to help ensure that you get restful sleep each night, no matter what kinds of distractions present themselves at your hotel.

Expert Q&A

• Consider shipping large presentation materials and other business items that may difficult to carry while traveling. Just make sure that you ship them with enough time to arrive at your destination. If you decide to ship to your hotel, make sure that you contact the hotel and let them know about your shipment. Thanks Helpful 2 Not Helpful 0
• Opt for refundable tickets when you arrange your business travel, if at all possible. That way you have the ability to change your plans in case work or personal obligations get in the way of your scheduled flight. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.forbes.com/sites/jacquelynsmith/2012/08/27/your-basic-guide-to-business-travel-abroad/#1168ef394f50
• ↑ https://www.huffingtonpost.com/kenny-kline/how-smart-entrepreneurs-prepare-for-business-travel_b_8533712.html
• ↑ https://money.usnews.com/money/careers/slideshows/10-tips-for-efficient-business-travel
• ↑ https://www.entrepreneur.com/article/236246
• ↑ https://sleepfoundation.org/sleep-topics/jet-lag-and-sleep
• ↑ https://www.entrepreneur.com/article/269947
• ↑ https://www.mayoclinic.org/healthy-lifestyle/nutrition-and-healthy-eating/in-depth/water/art-20044256
• ↑ https://www.sleepfoundation.org/travel-and-sleep/jet-lag
• ↑ https://sleepfoundation.org/excessivesleepiness/sleep-tools-tips/healthy-sleep-tips

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6 Types of Business Travel

While Zoom and other online technologies are easily accessible and make great tools for virtual communication, business travel is still pivotal. Companies that realize the important purpose of business travel reap the many benefits that it brings. According to Oxford Economics , the sales return on each dollar invested in business travel was between $10 and $14.99. Each of these types of business travel offers its own benefits and can be made even more cost-effective with managed travel .

Why travel for business?

There are plenty of reasons for business travel, but putting a face to a name is chief among them. Simply put, nothing closes a deal, develops a relationship, or cements a partnership like a handshake. The benefits to face to face interaction extend to all types of business travel and help to meet a variety of business objectives.

1. Exhibitions and Trade Shows

A great way to promote your product and expose it to new people, whether it’s food or a college education, is to attend an exhibition or trade fair in a different region, or maybe even a foreign country. You’ll also be able to look at your competitors’ products and services, as well as network with those in your industry.

Exhibitions can be big-budget events where innovative companies unveil cutting-edge products. The primary benefit of business travel–conducting business face-to-face–extends to exhibitions and trade shows where a person can ask questions and vendor relationships can be established. Moreover, the small investment of sending a handful of employees to trade shows can pay big dividends, especially in industries where it’s important to identify trends early, like in tech, healthcare, or finance.

2. Conferences and Meetings

If a meeting or conference related to your business or industry could be worthwhile for growth or networking opportunities, think about going the distance.

As travel ramps up to its pre-pandemic levels, the annual industry conference or company meeting will resume for many. For businesses with multiple branches or regional offices, an annual meeting might be the only opportunity for a company’s employees to meet in person. For remote employees that only interact with colleagues and supervisors virtually, a centrally-located annual meeting is a perfect opportunity to inspire a deeper connection among coworkers.

3. Corporate Events

Corporate events take many different forms and functions, including meet and greets, business to business meetings, and employee-only gatherings. Corporate events often present networking and marketing opportunities, as well as the chance to meet peers face-to-face while engaging in instructional training.

4. Incentive Travel

Incentive travel is funded by an employer to motivate employees, usually to achieve a goal. A corporate-sponsored trip to an enticing destination not only offers a fantastic reward but also inspires company loyalty. In turn, the employee is given encouragement, a break from workplace stress, and an awesome reward!

ROI for travel programs can grow over time as you develop relationships with hotels and other vendors. You can also expect to spend less on employee recruitment and turnover as travel programs help retain your highest-performing employees. Plus, planning an incentive travel program is easier than you think .

5. Team Building Activities

For team building activities to provide maximum benefits, they need to be exciting and engaging. Employees simply aren’t going to make the extra effort to connect in a way that is valuable to your business unless you go the extra mile. Make team building a truly exciting event by adding travel to the equation.

Popular team-building destinations are more affordable than you might guess—especially when taking advantage of the group rates being a business customer can grant you.

The cities of Las Vegas , San Diego and Nashville have all become epicenters for corporate team-building getaways. Travel advisors can plan a team-building trip with long-lasting benefits by linking your company with high-impact team-building and off-hours activities sure to please just about any employee.

6. Bleisure Travel

Bleisure travel, a growing trend, is time added to a business trip for leisure. It’s the perfect opportunity for business travelers to stick around in a new location and explore what it has to offer without all of the travel costs of a vacation.

Business leaders may wonder why bleisure travel is included on a list of types of business travel. The truth is, businesses have a role to play–and benefits to enjoy–when it comes to their employee’s pursuit of personal travel. By coordinating with an employer to add extra days to a business trip, either by taking time off or working remotely, employees are likely to be more focused during the business portion of their trip. Without having to cram in sightseeing after a long work day or over their lunch hour, they can focus on the task at hand!

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IRS Tax Tip 2023-15, February 7, 2023

Whether someone travels for work once a year or once a month, figuring out travel expense tax write-offs might seem confusing. The IRS has information to help all business travelers properly claim these valuable deductions.

Here are some tax details all business travelers should know

Business travel deductions are available when employees must travel away from their  tax home  or  main place of work  for business reasons. A taxpayer is traveling away from home if they are away for longer than an ordinary day's work and they need to sleep to meet the demands of their work while away.

Travel expenses  must be ordinary and necessary. They can't be lavish, extravagant or for personal purposes.

Employers can deduct travel expenses paid or incurred during a  temporary work assignment  if the assignment length does not exceed one year.

Travel expenses for  conventions  are deductible if attendance benefits the business. There are special rules for conventions held  outside North America .

Deductible travel expenses include:

• Travel by airplane, train, bus or car between your home and your business destination.
• Fares for taxis or other types of transportation between an airport or train station and a hotel, or from a hotel to a work location.
• Shipping of baggage and sample or display material between regular and temporary work locations.
• Using a personally owned car for business.
• Lodging and  meals .
• Dry cleaning and laundry.
• Business calls and communication.
• Tips paid for services related to any of these expenses.
• Other similar ordinary and necessary expenses related to the business travel.

Self-employed individuals or farmers with travel deductions

• Those who are self-employed can deduct travel expenses on  Schedule C (Form 1040), Profit or Loss From Business (Sole Proprietorship) .
• Farmers can use  Schedule F (Form 1040), Profit or Loss From Farming .

Travel deductions for the National Guard or military reserves

National Guard or military reserve servicemembers can claim a deduction for unreimbursed travel expenses paid during the  performance of their duty .

Recordkeeping

Well-organized records  make it easier to prepare a tax return. Keep records such as receipts, canceled checks and other documents that support a deduction.

Subscribe to IRS Tax Tips

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April 21, 2019 By Michelle Maraj 1,396 Comments

5 Out of Office Examples for Traveling on a Business Trip

This post may contain affiliate links, meaning that we will receive a commission if you click through and make a purchase. All opinions are those of the author.

When you need to travel for work, you might need to set an out of office message. Out of office messages are useful if you are not available during regular work hours. This may be necessary if you are out of the office in transport, such as on an airplane without WiFi, or if you are participating in a conference and cannot be online.

Out of Office Message Requirements

Your out of office message can be as detailed as you would like, but there is one requirement for your auto reply email: state when you will be back. You do not  need to explain why you are away, however you should at least communicate when you will be able to respond to your emails. Otherwise, you can be as creative as you would like.

A typical business travel out of office email will have the following components:

• Thank the person for their email.
• Let the person know when you will be returning.
• Provide an alternate contact person or emergency contact number.
• State that you will respond to emails when you return.

Additional components of your out of office message could include:

• Whether you are checking your email, versus if you are out of the country
• Why you are currently out of the office

See some of our business trip out of office messages below.

Out of Office on a Business Trip

If you are out of the office on a business trip, you can state so in your auto reply message. If you are traveling for a client, you do not want to get too specific on the location. Instead, leave your email vague. Put your location on your corporate calendar. If your coworker needs to know where you are, they can check your calendar for details.

Thank you for your email. I am currently out of the office on a business trip, and I will be returning on [Date]. I will respond to your email upon my return. Sincerely, Michelle

The above should be the bare minimum included in your auto reply message. If there is the possibility of urgent matters coming up while you are gone, you should include a contact person or an emergency contact number in your message as well.

I am currently out of the office on a business, and I will be returning on [Date]. If your matter is urgent, please contact [Name] at [Name’s Email], or call me at [Number]. Otherwise, I will respond to your message when I return. Thanks, Michelle

Only include your phone number in your out of office message if you do not mind being reached. If you are traveling to a place without service or will be unable to talk, it is best to only leave a contact person.

Out of Office during Business Travel

Occasionally for work, you may find that you are in commute for an entire day and will have limited access to email. If many of your coworkers will wonder where you are, it may be ideal to set up an out of office message for business travel.

I am currently traveling with limited access to email. If you need immediate assistance, please contact [Contact]. Otherwise, I will respond to your email as soon as possible. Thanks, Michelle

You might also be traveling to work, but find yourself at a client with a poor Wifi connection. While you are working, many of your coworkers may be wondering why you do not appear online, or why you are taking longer than usual to respond. In these circumstances, you might want an auto reply message similar to the following:

I am currently on-site with limited access to Wifi. If your matter is urgent, please contact [Contact] or call me at [Number]. Thanks, Michelle

Out of Office Attending a Conference

If you are on a conference business trip, mentioning the conference in your out of office can be beneficial. If a client who is also attending the conference emails you, your client may notice the opportunity to meet up with you.

Thank you for your email. I am currently at the Tableau Conference in Las Vegas, with limited access to email. I will be returning on [Date]. If you need immediate assistance, please contact me on my cell at [Number]. Sincerely, Michelle

Auto Reply Messages for Business Travel

Depending on your company culture, your out of office messages may be more casual or fun. However, if you work in professional services, it is best to keep your auto reply messages as fluff-free and simple as possible. State that you will be out, say when you will be back, and include what to do if it is an emergency.

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Everything You Need to Know About the Business Travel Tax Deduction

Justin is an IRS Enrolled Agent, allowing him to represent taxpayers before the IRS. He loves helping freelancers and small business owners save on taxes. He is also an attorney and works part-time with the Keeper Tax team.

You don’t have to fly first class and stay at a fancy hotel to claim travel expense tax deductions. Conferences, worksite visits, and even a change of scenery can (sometimes) qualify as business travel.

What counts as business travel?

The IRS does have a few simple guidelines for determining what counts as business travel. Your trip has to be:

• Mostly business
• An “ordinary and necessary” expense
• Someplace far away from your “tax home”

What counts as "mostly business"?

The IRS will measure your time away in days. If you spend more days doing business activities than not, your trip is considered "mostly business". Your travel days are counted as work days.

Special rules for traveling abroad

If you are traveling abroad for business purposes, you trip counts as " entirely for business " as long as you spend less than 25% of your time on personal activities (like vacationing). Your travel days count as work days.

So say you you head off to Zurich for nine days. You've got a seven-day run of conference talks, client meetings, and the travel it takes to get you there. You then tack on two days skiing on the nearby slopes.

Good news: Your trip still counts as "entirely for business." That's because two out of nine days is less than 25%.

What is an “ordinary and necessary” expense?

“Ordinary and necessary” means that the trip:

• Makes sense given your industry, and
• Was taken for the purpose of carrying out business activities

If you have a choice between two conferences — one in your hometown, and one in London — the British one wouldn’t be an ordinary and necessary expense.

What is your tax home?

A taxpayer can deduct travel expenses anytime you are traveling away from home but depending on where you work the IRS definition of “home” can get complicated.

Your tax home is often — but not always — where you live with your family (what the IRS calls your "family home"). When it comes to defining it, there are two factors to consider:

• What's your main place of business, and
• How large is your tax home

What's your main place of business?

If your main place of business is somewhere other than your family home, your tax home will be the former — where you work, not where your family lives.

For example, say you:

• Live with your family in Chicago, but
• Work in Milwaukee during the week (where you stay in hotels and eat in restaurants)

Then your tax home is Milwaukee. That's your main place of business, even if you travel back to your family home every weekend.

How large is your tax home?

In most cases, your tax home is the entire city or general area where your main place of business is located.

The “entire city” is easy to define but “general area” gets a bit tricker. For example, if you live in a rural area, then your general area may span several counties during a regular work week.

Rules for business travel

Want to check if your trip is tax-deductible? Make sure it follows these rules set by the IRS.

1. Your trip should take you away from your home base

A good rule of thumb is 100 miles. That’s about a two hour drive, or any kind of plane ride. To be able to claim all the possible travel deductions, your trip should require you to sleep somewhere that isn’t your home.

2. You should be working regular hours

In general, that means eight hours a day of work-related activity.

It’s fine to take personal time in the evenings, and you can still take weekends off. But you can’t take a half-hour call from Disneyland and call it a business trip.

Here's an example. Let’s say you’re a real estate agent living in Chicago. You travel to an industry conference in Las Vegas. You go to the conference during the day, go out in the evenings, and then stay the weekend. That’s a business trip!

3. The trip should last less than a year

Once you’ve been somewhere for over a year, you’re essentially living there. However, traveling for six months at a time is fine!

For example, say you’re a freelancer on Upwork, living in Seattle. You go down to stay with your sister in San Diego for the winter to expand your client network, and you work regular hours while you’re there. That counts as business travel.

What about digital nomads?

With the rise of remote-first workplaces, many freelancers choose to take their work with them as they travel the globe. There are a couple of requirements these expats have to meet if they want to write off travel costs.

Requirement #1: A tax home

Digital nomads have to be able to claim a particular foreign city as a tax home if they want to write off any travel expenses. You don't have to be there all the time — but it should be your professional home base when you're abroad.

For example, say you've rent a room or a studio apartment in Prague for the year. You regularly call clients and finish projects from there. You still travel a lot, for both work and play. But Prague is your tax home, so you can write off travel expenses.

Requirement #2: Some work-related reason for traveling

As long as you've got a tax home and some work-related reason for traveling, these excursion count as business trips. Plausible reasons include meeting with local clients, or attending a local conference and then extending your stay.

However, if you’re a freelance software developer working from Thailand because you like the weather, that unfortunately doesn't count as business travel.

The travel expenses you can write off

As a rule of thumb, all travel-related expenses on a business trip are tax-deductible. You can also claim meals while traveling, but be careful with entertainment expenses (like going out for drinks!).

Here are some common travel-related write-offs you can take.

🛫 All transportation

Any transportation costs are a travel tax deduction. This includes traveling by airplane, train, bus, or car. Baggage fees are deductible, and so are Uber rides to and from the airport.

Just remember: if a client is comping your airfare, or if you booked your ticket with frequent flier miles, then it isn't deductible since your cost was $0.

If you rent a car to go on a business trip, that rental is tax-deductible. If you drive your own vehicle, you can either take actual costs or use the standard mileage deduction. There's more info on that in our guide to deducting car expenses .

Hotels, motels, Airbnb stays, sublets on Craigslist, even reimbursing a friend for crashing on their couch: all of these are tax-deductible lodging expenses.

🥡 Meals while traveling

If your trip has you staying overnight — or even crashing somewhere for a few hours before you can head back — you can write off food expenses. Grabbing a burger alone or a coffee at your airport terminal counts! Even groceries and takeout are tax-deductible.

One important thing to keep in mind: You can usually deduct 50% of your meal costs. For 2021 and 2022, meals you get at restaurants are 100% tax-deductible. Go to the grocery store, though, and you’re limited to the usual 50%.

{upsell_block}

🌐 Wi-Fi and communications

Wi-Fi — on a plane or at your hotel — is completely deductible when you’re traveling for work. This also goes for other communication expenses, like hotspots and international calls.

If you need to ship things as part of your trip — think conference booth materials or extra clothes — those expenses are also tax-deductible.

👔 Dry cleaning

Need to look your best on the trip? You can write off related expenses, like laundry charges.

{write_off_block}

Travel expenses you can't deduct

Some travel costs may seem like no-brainers, but they're not actually tax-deductible. Here are a couple of common ones to watch our for.

The cost of bringing your child or spouse

If you bring your child or spouse on a business trip, your travel expense deductions get a little trickier. In general, the cost of bring other people on a business trip is considered personal expense — which means it's not deductible.

You can only deduct travel expenses if your child or spouse:

• Is an employee,
• Has a bona fide business purpose for traveling with you, and
• Would otherwise be allowed to deduct the travel expense on their own

Some hotel bill charges

Staying in a hotel may be required for travel purposes. That's why the room charge and taxes are deductible.

Some additional charges, though, won't qualify. Here are some examples of fees that aren't tax-deductible:

• Gym or fitness center fees
• Movie rental fees
• Game rental fees

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Where to claim travel expenses when filing your taxes

If you are self-employed, you will claim all your income tax deduction on the Schedule C. This is part of the Form 1040 that self-employed people complete ever year.

What happens if your business deductions are disallowed?

If the IRS challenges your business deduction and they are disallowed, there are potential penalties. This can happen if:

• The deduction was not legitimate and shouldn't have been claimed in the first place, or
• The deduction was legitimate, but you don't have the documentation to support it

When does the penalty come into play?

The 20% penalty is not automatic. It only applies if it allowed you to pay substantially less taxes than you normally would. In most cases, the IRS considers “substantially less” to mean you paid at least 10% less.

In practice, you would only reach this 10% threshold if the IRS disqualified a significant number of your travel deductions.

How much is the penalty?

The penalty is normally 20% of the difference between what you should have paid and what you actually paid. You also have to make up the original difference.

In total, this means you will be paying 120% of your original tax obligation: your original obligation, plus 20% penalty.

Justin W. Jones, EA, JD

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What tax write-offs can I claim?

At Keeper, we’re on a mission to help people overcome the complexity of taxes. We’ve provided this information for educational purposes, and it does not constitute tax, legal, or accounting advice. If you would like a tax expert to clarify it for you, feel free to sign up for Keeper. You may also email [email protected] with your questions.

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Joint Travel Regulations

The Joint Travel Regulations (JTR) implements policy and law to establish travel and transportation allowances for Uniformed Service members (i.e., Army, Navy, Air Force, Marine Corps, Space Force, Coast Guard, National Oceanic and Atmospheric Administration Commissioned Corps, and Public Health Service Commissioned Corps), Department of Defense (DoD) civilian employees, and others traveling at the DoD’s expense.

The JTR is published on a monthly basis; however, policy changes may occur at any time during the month. In each issue of the JTR, the cover letter outlines all policy changes from the previous version and the updated sections are highlighted throughout the document. Refer to the travel regulations archive for previous versions.

For Uniformed Service members, the JTR's authority is primarily derived from U.S.C. Titles 10 and 37 statutes. For DoD civilian employees, the JTR's authority is primarily derived from U.S.C. Title 5 statutes, General Service Administration's (GSA) Federal Travel Regulation (FTR) , and the Department of State's Standardized Regulations .

Provisions of the JTR are also determined by decisions of the Comptroller General (CG), the Civilian Board of Contract Appeals (CBCA), the Defense Office of Hearings and Appeals (DOHA), and DoD General Counsel.

The Per Diem Travel and Transportation Allowance Committee (PDTATAC), or Per Diem Committee, has oversight of the JTR, per DoD Instruction 5154.31, Volume 5 [PDF, 8 pages] . Two working level advisory panels support the subcommittee – the Military Advisory Panel (MAP) and the Civilian Advisory Panel (CAP). The Defense Travel Management Office (DTMO) serves as the administrative staff for the PDTATAC by developing, administering, and maintaining JTR.

MAP and CAP meet monthly and evaluate issues pertaining to travel and transportation allowances for Uniformed Service members and DoD civilian employees respectively.

Learn more about governance .

Proposed changes to the JTR may be submitted through a MAP or CAP member or the PDTATAC’s staff. Some changes to the JTR are required by changes to law and Service or DoD policy, or decisions of the Comptroller General, the Civilian Board of Contract Appeals, or the Defense Office of Hearings and Appeals.

To request a JTR policy change, submit your recommendation through your chain of command to your component’s MAP or CAP member.

Review the JTR frequently asked questions . For questions about Pay, Travel Vouchers/Claims, Basic Allowance for Subsistence (BAS), Tax Exemptions, and Clothing Allowances, go to DFAS-Feedback .

Check your organization’s local business rules as they may contain additional clarification or guidance. If you need assistance locating your organization’s local business rules, contact your local level support .

Use your chain of command or contact your local servicing finance, transportation, or personnel office. The local offices are in the best position to review your circumstances and provide appropriate answers.

If you still need information after consulting these resources, submit a question to the PDTATAC’s staff . You must provide contact information for your servicing finance, transportation, or personnel office (whichever you consulted), the name of the person(s) with whom you spoke to, and a summary of any guidance given to you. A copy of the reply is forwarded to the Military or Civilian Advisory Panel member from your service.

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Ultimate Guide to Choosing the Best Travel Insurance in June 2024

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Traveling is an adventure, a leap into the unknown, a story waiting to unfold. But every story needs a safety net, and that's where travel insurance comes in. In this guide to the best travel insurance, we'll embark on a journey to help you better understand travel insurance and uncover the benefits that make it an indispensable companion for any traveler.

Our Picks for the Best Travel Insurance Companies

Best overall: nationwide travel insurance.

• Runner-Up: AXA Assistance USA
• Best for Cruises: Travel Guard
• Best Reputation:  C&F Travel Insured
• Best for Pre-existing Conditions:   Tin Leg Travel Insurance
• Best for Digital Nomads:   WorldTrips Travel Insurance
• Best Low-Cost Option:   Trawick International Travel Insurance

Best for Road Trips: Travelex Travel Insurance

How we rate travel insurance »

Compare the Best Travel Insurance Companies

The best travel insurance companies offer comprehensive coverage options for a wide range of people and needs. For this guide, we looked at coverage options, customizability, and the best companies for specific situations, such as pre-existing conditions.

Here are Business Insider's picks for the best travel insurance companies in 2024. 

• Trip cancellation coverage of up to 100% of trip costs (for cruises) or up to $30,000 (for single-trip plans)
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Three cruise-specific plans to choose from
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Annual travel insurance plans available
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Strong trip cancellation coverage
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Cancel for any reason coverage available
• con icon Two crossed lines that form an 'X'. CFAR insurance not available with every single plan
• con icon Two crossed lines that form an 'X'. Medical coverage is lower than what some competitors offer

Nationwide Travel Insurance offers many of the standard benefits you might see with a travel insurance policy. This can include things like trip cancellation coverage, so you can recover pre-paid costs or trip interruption in the event your vacation is interrupted by an unexpected event. There's also baggage delay coverage and medical coverage.

• Cancel for any reason coverage available

Nationwide Travel Insurance is of the largest players in the travel insurance space, offering nearly endless options for any customer on the travel spectrum, including annual travel insurance plans which can offer frequent travelers the flexibility to "set it and forget it" on their travel insurance coverage.

Nationwide Essential also offers some of the most affordable policies in the market compared to similar plans from competitors, which makes it a great pick for just about anyone. Buyers can discuss bundling options as Nationwide also sells homeowners, auto, pet, and other insurance products. Its travel insurance quoting is just as easy as it has been with other Nationwide insurance products.

Read our Nationwide Travel Insurance review here.

Best Travel Insurance Runner-Up: AXA Assistance USA

• Trip cancellation coverage of up to 100% of the trip cost
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Generous medical evacuation coverage
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Up to $1,500 per person coverage for missed connections on cruises and tours
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Covers loss of ski, sports and golf equipment
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Generous baggage delay, loss and trip delay coverage ceilings per person
• con icon Two crossed lines that form an 'X'. Cancel for any reason (CFAR) coverage only available for most expensive Platinum plan
• con icon Two crossed lines that form an 'X'. CFAR coverage ceiling only reaches $50,000 maximum despite going up to 75%

AXA Assistance USA keeps travel insurance simple with gold, silver, and platinum plans. Emergency medical and CFAR are a couple of the options you can expect. Read on to learn more about AXA.

• Silver, Gold, and Platinum plans available
• Trip interruption coverage of up to 150% of the trip cost
• Emergency medical coverage of up to $250,000

AXA Assistance USA  offers consumers a great option for no-stress travel insurance: low-priced plans, generous coverage limits on key categories including primary insurance on lost luggage, and up to 150% reimbursement for qualifying trip cancellations.

While add-ons are limited and rental car coverage is not included by default on cheaper plans, AXA is a perfect fit for travelers who don't plan to drive (or who already hold a travel credit card with rental car coverage), and don't need any additional bells and whistles.

Read our AXA Assistance USA Travel Insurance review here.

Best for Cruises: AIG Travel Guard

Trip cancellation coverage for up to 100% of the trip cost and trip interruption coverage for up to 150% of the trip cost

• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Trip cancellation coverage of up to 100% of the cost, for all three plan levels
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. CFAR covers up to 75% of total trip costs (maximum of $112,500 on some plans) 
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Medical coverage of up to $500,000 and evacuation of up to $1,000,000 per person
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Includes COVID coverage 
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Above average baggage loss and delay benefits
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. High medical evacuation coverage
• con icon Two crossed lines that form an 'X'. Premiums may run slightly higher than competitors

Travel Guard is a well-established and highly rated name in the travel insurance industry. It offers three main coverage options to choose from, and in general its policies have above-average coverage for baggage loss and baggage delays, plus high medical evaluation coverage limits.

• Trip cancellation coverage for up to 100% of the trip cost
• Trip interruption coverage for up to 150% of the trip cost
• Preexisting medical conditions exclusions waiver must be purchased within 15 days of initial trip payment
• Annual travel insurance plan and Pack N' Go plan (for last-minute trips) available

Travel Guard is well-known insurance provider, and a great fit for travelers who want to ensure that they can get their money back in the event of canceled or interrupted travel plans.

While the company's policies can be pricey compared to its competitors, the high medical and evacuation limits make AIG a solid choice for older travelers who value peace of mind and simplicity over highly customizable plans that may be bolstered with medical upgrades.

Read our AIG Travel Guard review here.

Best for Reputation: C&F Travel Insured

• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Offers 2 major plans including CFAR coverage on the more expensive option
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Cancellation for job loss included as a covered reason for trip cancellation/interruption (does not require CFAR coverage to qualify)
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Frequent traveler reward included in both policies
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Up to $1 million in medical evacuation coverage available
• con icon Two crossed lines that form an 'X'. Medical coverage is only $100,000
• con icon Two crossed lines that form an 'X'. Reviews on claims processing indicate ongoing issues
• C&F's Travel Insured policies allow travelers customize travel insurance to fit their specific needs. Frequent travelers may benefit from purchasing an annual travel insurance plan, then adding on CFAR coverage for any portions of travel that may incur greater risk.

While every travel insurance company has negative reviews about its claims process, C&F Travel Insured 's claims process has a consistent stream of positive reviews. One customer wrote that C&F processed a claim within 48 hours. Additionally, C&F regularly responds to customer reviews within one business week, making reviews a consistent way to reach the company.

Additionally, in C&F's fine print, it mentions that any claims that take more than 30 days to pay out will begin to accrue interest at 9% APY.

C&F's reputation isn't the only thing to speak highly of. It offers an array of add-ons uncommon in the travel insurance industry, such as Interruption for Any Reason insurance and CFAR coverage for annual plans. C&F also offers discounts for children on its Protector Edge plan and free coverage on its Protector plan.  

Read our C&F Travel Insured review here. 

Best for Pre-Existing Conditions: Tin Leg Travel Insurance

• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Policy coverage includes most pre-existing health conditions
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Generous medical and evacuation amounts for peace of mind
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. COVID coverage included by default on all insurance plans
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Offers a wide range of plans for various budgets and travel needs
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Some plans offer CFAR, “cancel for work reasons,” financial default, and unemployment coverage
• con icon Two crossed lines that form an 'X'. Limited add-on coverage options
• con icon Two crossed lines that form an 'X'. Baggage loss and delay coverage is low compared to competitors

Tin Leg travel insurance offers eight travel insurance plans to meet the unique needs of travelers.

• Tin Leg was founded in 2014 by the travel insurance industry experts at Squaremouth. Designed to meet the most common needs of travelers, these policies offer comprehensive Trip Cancellation and Trip Interruption benefits, and a range of Emergency Medical and Medical Evacuation limits.

Tin Leg Travel Insurance is a great fit for travelers with medical issues in particular. Seven of Tin Leg's eight travel plans include coverage for pre-existing conditions as long as you purchase your policy within 15 days of your initial trip payment.

Thanks to coverage for pre-existing medical conditions as well as for potential COVID-19 infection while traveling, this company offers some of the best financial investment options for travelers who are or will be exposed to higher health risks and issues.

Read our Tin Leg Travel Insurance review here.

Best for Digital Nomads: WorldTrips Travel Insurance

• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Affordable base plans that can be customized with add-ons including rental car, pet care, hunting and fishing, and vacation rental coverage
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Insurance plans available for international student travelers
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Trip delay coverage benefit that kicks in after just five hours
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Pre-existing conditions waiver can be purchased within 21 days of initial trip payment
• con icon Two crossed lines that form an 'X'. Lower medical, evacuation and accidental death limits
• con icon Two crossed lines that form an 'X'. Limited, secondary baggage loss coverage although baggage protection can be upgraded at a low cost
• con icon Two crossed lines that form an 'X'. No special coverages for pets, sports equipment, etc.

WorldTrips has been a reputable travel insurance provider for more than 20 years. Unsurprisingly, it boasts an A+ rating from the Better Business Bureau and positive reviews from thousands of customers.

• Travel medical insurance (Premium, Group, Annual, and International Student options)
• Trip cancellation insurance
• Trip protection insurance

WorldTrips Travel Insurance has affordable premiums, highly customizable add-ons, and generous coverage for core categories of travel insurance. All this makes it a great option for digital nomads, students studying abroad and backpackers.

However, travelers should keep in mind that plans are not particularly flexible, and coverage amounts are limited unless you plan ahead to pay for the areas and amounts that you need.

Read our WorldTrips Travel Insurance review here.

Best for Affordability: Trawick International Travel Insurance

• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Useful for adventurous travelers headed to higher-risk destinations
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Affordable plans with varying levels of coverage
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. 10-day free look option
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Generous baggage loss replacement policy
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Trip delay coverage kicks in after just six hours
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Some policies allow a CFAR add-on
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Up to $1 million medical evacuation coverage limit
• con icon Two crossed lines that form an 'X'. Baggage and trip delay coverages don’t kick in until after the 12-hour mark
• con icon Two crossed lines that form an 'X'. International student policies available for temporary stints abroad
• con icon Two crossed lines that form an 'X'. Complaints about claims not being paid or involving an intermediary to resolve claims

Trawick International travel insurance offers plans customized to diverse travelers' needs. We look at coverage options, claims processing, pricing, and other important factors for savvy travelers.

• Travel medical insurance
• Trip protection and cancellation
• International student insurance
• Visitor medical insurance (for traveling to the US)

Trawick International Travel Insurance is another insurance provider with robust medical travel insurance  that can help higher-risk and anxious travelers find peace of mind while on the road. This company offers one of the most generous medical evacuation policies in the market, although travelers will need to remember to add on rental car coverage if they need it.

Read our Trawick Travel Insurance review here.

• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Options to cover sports equipment
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Option to increase medical coverage
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Can cancel up to 48 hours before travel when CFAR option is purchased
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Affordable coverage for budget-conscious travelers
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Includes generous baggage delay, loss and trip delay coverage
• Check mark icon A check mark. It indicates a confirmation of your intended interaction. Optional "adventure sports" bundle available for riskier activities
• con icon Two crossed lines that form an 'X'. Only two insurance plans to choose from
• con icon Two crossed lines that form an 'X'. Medical coverage maximum is low at up to $50,000 per person
• con icon Two crossed lines that form an 'X'. Pricier than some competitors with lower coverage ceilings
• con icon Two crossed lines that form an 'X'. Some competitors offer higher medical emergency coverage

Travelex travel insurance is one of the largest travel insurance providers in the US providing domestic and international coverage options. It offers a basic, select, and America option. Read on to learn more.

• Optional CFAR insurance available with the Travel Select plan
• Trip delay insurance starting at $500 with the Travel Basic plan
• Emergency medical and dental coverage starting at $15,000

Travelex Travel Insurance  offers three plans:

• Travel Basic
• Travel Select
• Travel America

The Travelex America plan is meant for trips limited to the U.S., but it has the highest coverage limits in many areas compared to its other programs. If you're flying somewhere, the lost baggage limits are higher. Its natural strengths shine for road trippers, though. Travelex America adds coverage for roadside service and rental car coverage for unexpected accidents. It also covers pets should you be involved in an accident while on the road.

While your standard auto insurance does extend to car rentals within the U.S. for a limited time, any accident would affect future rates. Travelex would eliminate the risk of reporting to your auto insurance provider for minor incidents within its purview.

Read our Travelex Travel Insurance review here.

Introduction to Travel Insurance

Why travel insurance is a must-have.

The unpredictable nature of traveling – from flight cancellations to medical emergencies – can turn your dream vacation into a nightmare. Travel insurance acts as a personal safeguard, ensuring that unexpected events don't drain your wallet or ruin your trip.

Understanding Different Types of Travel Insurance

Not all travel insurance policies are created equal. From single-trip travel insurance policies to annual travel insurance plans , from minimal coverage to comprehensive protection, understanding the spectrum of options is your first step in finding the right fit for your journey.

Key Features to Look for in Travel Insurance Coverage

Travel insurance for medical emergencies.

Imagine falling ill in a foreign country; daunting, right? A robust travel insurance plan ensures you don't have to worry about how much emergency medical care while traveling will cost, even in the most remote corners of the globe. This coverage will often come in tandem with emergency medical evacuation coverage.

Trip Cancellation and Interruption Benefits

Life is full of surprises, some less pleasant than others. Trip cancellation and interruption coverage ensures that you're not left out of pocket if unforeseen circumstances force you to cancel or cut your trip short. You may also look for cancel for any reason and interruption for any reason options, which will reimburse you for a percentage of your nonrefundable fees, but expands the covered reasons you can cancel a trip. You can find our guide on the best CFAR travel insurance companies here.

Coverage for Personal Belongings and Baggage Loss

Losing your belongings is more than an inconvenience; it's losing a piece of your world. Insurance that covers personal belongings and baggage loss ensures that you're compensated for your loss, helping you to rebound and continue your adventure.

Support and Assistance Services

In times of trouble, having a lifeline can make all the difference. Look for insurance that offers 24/7 support and assistance services, giving you peace of mind that help is just a phone call away. Also, check websites that field customer reviews like Trustpilot, the Better Business Bureau, and InsureMyTrip , to see how well a company responds to customer requests.

Choosing the Best Travel Insurance

Reputation and reliability of the travel insurance provider.

A provider's reputation is not just about being well-known; it's about reliability, customer satisfaction, and the ability to deliver on promises. Researching and choosing a reputable provider is a cornerstone in ensuring your safety and satisfaction.

Understanding the Policy's Fine Print

The devil is in the details, and understanding the fine print of what your travel insurance policy covers is crucial. Be aware of coverage limits, exclusions, and the process for filing a claim to avoid any unpleasant surprises.

Customer Reviews and Feedback

In the age of information, customer reviews and feedback are goldmines of insight. Learn from the experiences of others to gauge the reliability and customer service of the insurance provider you're considering. While the ratings are important, you should also look at whether or not a company responds to customer complaints.

How to Get the Most Out of Your Travel Insurance

Knowing your policy inside out.

Familiarize yourself with every aspect of your policy – what it covers, what it doesn't, how to file a claim, and who to contact in an emergency. Being informed means being prepared. 

Steps to Take When a Problem Arises

If you face an issue during your travels, knowing the immediate steps to take can make all the difference. Keep important contacts and your policy details handy, and remember, your insurance provider is there to assist you.

How to Pick the Best Travel Insurance Company for You

There isn't a one-size-fits-all policy that works perfectly for every traveler. Young, healthy solo travelers can opt for much cheaper plans that offer bare-bones coverage, while families juggling complex itineraries will do best by investing in a robust policy that can help defray any costs associated with lost baggage, delayed transportation or other trip-impeding obstacles.

That being said, you can't go wrong with a travel insurance provider that boasts a reputable history and offers a wide range of customizable plans. In some cases, you may be comparing plans that are only a few dollars' apart from each other. In such situations, you should generally opt for the insurance company that offers the strongest customer service. It's also worth considering whether or not the travel insurance provider has been reviewed by other travelers with similar itineraries to your own. 

An insurance aggregator like InsureMyTrip or Squaremouth is one of the best tools for searching travel insurance policies. Once you input the specifics of your travel itinerary, you'll be able to see hundreds of search results to compare the ones that catch your eye. If the options are too overwhelming, use the filters to the left of your search page to eliminate as many irrelevant plans as possible.

How We Reviewed the Best Travel Insurance Companies

To come up with our list of the best travel insurance companies, we evaluated each insurer based on the following factors:

Guide Methodology: What We Considered

Policy Types

Travel insurance is essential, but often underused partly because people aren't getting what they want. Business Insider's 2023 travel study showed 10.65% of travelers surveyed bought cancel for any reason insurance. Cost may be a factor, but in many cases, the coverage is more affordable than you might think. Regardless, companies must offer a diverse range of coverage options. We award five stars to companies offering all standard coverages and additional options like pet and sports equipment protection.

Our 2023 travel study indicated the majority of purchases were made through the travel provider (ex: flight protection insurance when you're purchasing your airline tickets). While these may be sufficient for some customers, we look for companies offering a more comprehensive range of services.

According to the U.S. Travel Insurance Association, the average cost of travel insurance will be between 4% and 8% of total travel expenses. Anything beyond that price point should include additional benefits beyond the standard inclusions, such as CFAR protection or upgraded medical coverage. Anything below that 4% threshold may leave you lacking important or sufficient coverage in an emergency.

Convenience and Flexibility

Whether you're an infrequent traveler or a suitcase warrior, a good travel insurance company should have you covered. In many cases, you might not even have to talk to a person in order to purchase your policy.

Many people think of travel insurance in context with specific trips, but most of these top contenders sell both single-trip and multi-trip policies, also known as annual travel insurance. Some companies also offer plans specifically designed for cruisers, students abroad, and business travelers. (Read our guide to the best cruise travel insurance companies for more details.) Finally, all of these providers offer multiple options for getting the specific areas and amounts of coverage that you want.

Claims Handling

Most travelers never have a large claim. Premiums are low, and it provides peace of mind for the just in case situations. So they leave reviews based on their reduced stress levels. But what happens if you lose your luggage or have to stay a few extra days due to an unexpected accident? Will your insurance carrier cover your claim without all the hassle? We check real customer reviews to sort this out for you.

Ease of Use and Support

When purchasing, during your trip, and throughout the claims process, you may need extra support. Does the company have a 24/7 help line? Does it have an online or mobile system allowing you to self-manage? Essentially, what are the options when you need help? We look at the big picture to evaluate the average customer experience with each company.

You can read our full insurance rating methodology for even more details.

Best Travel Insurance FAQs

There isn't a one-size-fits-all solution for every traveler. Determine the benefits that are most important to you, like baggage delay coverage, medical coverage, and trip delay coverage, then look for a company with solid customer ratings, especially when it comes to processing claims.

Travel insurance will pay out if you experience a covered event, such as a travel delay or delayed or lost baggage. If you're looking to get travel insurance for a specific reason, such as needing to potentially cancel your trip due to work reasons, make sure your policy will cover you in that situation before purchasing it. You should also check customer reviews to see other travelers' claims experiences, as it varies wildly from company to company.

The average cost of travel insurance is 4% to 8% of your total trip cost, so it could vary widely depending on where you're traveling and the length of your trip. Your age, the number of people in your group, and other factors can also influence how much you'll pay.

Most comprehensive travel insurance policies include travel medical coverage that can come in handy if an emergency occurs and you need medical evacuation. Some travel insurance plans offer more specialized coverage for travelers with pre-existing conditions , so shop around if medical coverage is a top priority for you. 

$100,000 should be a sufficient medical coverage limit for travel insurance. If you're planning on doing extreme sports or anything particularly risky on your trip, you may want to increase your coverage level. A high medical coverage limit is especially useful when you're purchasing cruise travel insurance, since medical evacuations are more involved at sea.

Editorial Note: Any opinions, analyses, reviews, or recommendations expressed in this article are the author’s alone, and have not been reviewed, approved, or otherwise endorsed by any card issuer. Read our editorial standards .

Please note: While the offers mentioned above are accurate at the time of publication, they're subject to change at any time and may have changed, or may no longer be available.

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U.S. News takes an unbiased approach to our recommendations. When you use our links to buy products, we may earn a commission but that in no way affects our editorial independence.

The Best Travel Medical Insurance of 2024

Allianz Travel Insurance »

Seven Corners »

GeoBlue »

WorldTrips »

Why Trust Us

U.S. News evaluates ratings, data and scores of more than 50 travel insurance companies from comparison websites like TravelInsurance.com, Squaremouth and InsureMyTrip, plus renowned credit rating agency AM Best, in addition to reviews and recommendations from top travel industry sources and consumers to determine the Best Travel Medical Insurance Plans.

Table of Contents

• Allianz Travel Insurance
• Seven Corners

Buying travel insurance is a smart move for any type of trip, but you may not need a policy that covers everything under the sun. If you don't need coverage for trip cancellations or delays because you're relying on your travel credit card to offer these protections, for example, you may find you only need emergency medical coverage that works away from home.

Still, travel medical coverage varies widely based on included benefits, policy limits and more. If you're comparing travel insurance plans and hoping to find the best option for unexpected medical expenses, read on to learn which policies we recommend.

Frequently Asked Questions

The term travel insurance usually describes a comprehensive travel insurance policy that includes coverage for medical expenses as well as trip cancellations and interruptions, trip delays, lost baggage, and more. Meanwhile, travel medical insurance is coverage that focuses on paying for emergency medical expenses and other related care.

Travelers need international health insurance if they're visiting a place where their own health coverage will not apply. This typically includes all international trips away from home since U.S. health plans limit coverage to care required in the United States.

Note that if you don't have travel health insurance and you become sick or injured abroad, you'll be responsible for paying back any health care costs you incur.

Many travel insurance policies cover emergency medical expenses you incur during a covered trip. However, the included benefits of each policy can vary widely, and so can the policy limits that apply.

If you're looking for a travel insurance policy that offers sufficient protection for unexpected medical expenses, you'll typically want to choose a plan with at least $100,000 in coverage for emergency medical care and at least that much in protection for emergency medical evacuation and transportation.

However, higher limits can provide even more protection from overseas medical bills, which can become pricey depending on the type of care you need. As just one example, Allianz says the average cost of emergency medical evacuation can easily reach up to $200,000 or more depending on where you’re traveling.

Your U.S. health insurance policy almost never covers medical expenses incurred abroad. The same is true for most people on Medicare and especially Medicaid. If you want to ensure you have travel medical coverage that applies overseas, you should purchase a travel insurance plan with adequate limits for every trip. Read the U.S. News article on this topic for more information.

The cost of travel medical insurance can vary depending on the age of the travelers, the type of coverage purchased, the length of the trip and other factors. You can use a comparison site like TravelInsurance.com to explore different travel medical insurance plans and their cost.

• Allianz Travel Insurance: Best Overall
• Seven Corners: Best for Families
• GeoBlue: Best for Expats
• WorldTrips: Best Cost

Coverage for preexisting conditions is available as an add-on

Easy to purchase as needed for individual trips

Relatively low limits for medical expenses

No coverage for trip cancellations or trip interruption

• Up to $50,000 in emergency medical coverage
• Up to $250,000 in emergency medical evacuation coverage
• Up to $2,000 in coverage for baggage loss and damage
• Up to $600 in baggage delay insurance
• Up to $1,000 for travel delays
• Up to $10,000 in travel accident insurance
• 24-hour hotline assistance
• Concierge services

SEE FULL REVIEW »

Purchase comprehensive medical coverage worth up to $5 million

Coverage for families with up to 10 people

Low coverage amounts for trip interruption

Medical coverage options vary by age

• Up to $5 million in comprehensive medical coverage
• Up to $500,000 in emergency evacuation coverage
• Up to $10,000 in coverage for incidental trips to home country
• Up to $25,000 in coverage for terrorist activity
• Up to $500 in accidental dental emergency coverage
• Up to $100 per occurrence in coverage for emergency eye exams
• $50,000 in coverage for local burial or cremation
• 24/7 travel assistance
• Up to $25,000 in coverage for accidental death and dismemberment per traveler
• Up to $500 for loss of checked baggage
• Up to $5,000 for trip interruptions
• Up to $100 per day for trip delays
• Up to $50,000 for personal liability

Qualify for international health insurance with no annual or lifetime caps

Use coverage within the U.S. with select providers

Deductible from $500 to $10,000 can apply

Doesn't come with any nonmedical travel insurance benefits

• Up to $250,000 in coverage for emergency medical evacuation
• Up to $25,000 for repatriation of mortal remains
• $50,000 in coverage for accidental death and dismemberment

High limits for medical insurance and emergency medical evacuation

Covers multiple trips over a period of up to 364 days

Deductible of $250 required for each covered trip

Copays required for medical care received in the U.S.

• Up to $1,000,000 of maximum coverage
• Up to $1,000,000 for emergency medical evacuation
• Up to $10,000 for trip interruptions
• Up to $1,000 for lost checked luggage
• Up to $100 per day for travel delays
• Up to $25,000 in personal liability coverage
• Medical coverage for eligible expenses related to COVID-19
• Ability to add coverage for your spouse and/or child(ren)
• Repatriation of remains coverage up to overall limit
• Up to $5,000 for local burial or cremation 
• $10,000 to $50,000 for common carrier accidental death

Why Trust U.S. News Travel

Holly Johnson is an award-winning content creator who has been writing about travel insurance and travel for more than a decade. She has researched travel insurance options for her own vacations and family trips to more than 50 countries around the world and has experience navigating the claims and reimbursement process. In fact, she has successfully filed several travel insurance claims for trip delays and trip cancellations over the years. Johnson also works alongside her husband, Greg, who has been licensed to sell travel insurance in 50 states, in their family media business.

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Why You’ll Pay More and Behave Better When You Travel This Summer

From Barcelona to Bali, higher fees and new rules are targeting overtourism and unruly behavior. Some locals are worried the changes will keep tourists away.

By Paige McClanahan

A new tourist fee in Bali. Higher hotel taxes in Amsterdam and Paris. Stricter rules on public drinking in Milan and Majorca. Ahead of the summer travel season, leaders in many tourist spots have adopted measures to tame the tourist crowds — or at least earn more revenue from them.

All of this may pose headaches for travelers, although in most cases, the new fees or tax increases represent only a tiny fraction of the total cost of a trip. The goal is to ensure that tourism functions smoothly for visitors and locals alike, said Megan Epler Wood, managing director of the Sustainable Tourism Asset Management Program at Cornell University.

“All tourism is dependent on beautiful natural and cultural resources. You have to protect those resources in order to be a viable tourism destination — and if you don’t, they degrade,” Ms. Epler Wood said.

In some places, proposals for new fees or visitor rules have drawn opposition from residents, who fear they might scare away the tourists who bolster the local economy. But destinations need to find ways to counteract what Ms. Epler Wood calls “ the invisible burden ” of tourism, which includes strains on a community’s infrastructure, utilities and housing stock, as well as tourists’ carbon footprint and any challenges they might impose on residents’ daily lives.

“You put so much pressure on the place that the people who live there become unhappy, and then they don’t present a very good face to tourists,” Ms. Epler Wood said. “The longer you wait, the higher the cost to fix it.”

Here is a look at new measures that travelers can expect this summer, and where others might be coming in the future.

New visitor fees

Since February, visitors to the Indonesian island of Bali have been asked to pay a levy of 150,000 Indonesian rupiahs, or about $9.40 per visit. Revenue will be used to support the preservation of cultural and natural assets on the island, where tourism has brought major challenges related to litter, water supply and overcrowding. Visitors are encouraged to pay the new fee online before departure, although it’s also possible to pay on arrival at the airport.

Beginning Aug. 1, most foreign travelers to the Galápagos Islands — which had a record-breaking 330,000 visitors last year — must pay a $200 entry fee, double the current rate. The money raised will be used to support conservation, improve infrastructure and fund community programs.

The change is the first increase to the entry fee since it was introduced in 1998, said Tom O’Hara, communications manager for the Galápagos Conservation Trust . Mr. O’Hara noted that the increase comes a year after the UNESCO World Heritage Committee urged the government of Ecuador to work toward a “zero-growth model” for tourism in the Galápagos.

“It’s quite a complicated topic,” Mr. O’Hara said, noting that the fee increase has been viewed “as part of the solution to overtourism.” On the other hand, he added, “everyone is trying to reassure the local tourist industry that this isn’t going to kill tourism on the islands.

In April, Venice began imposing a fee — 5 euros, about $5.40 — on day-trippers visiting on peak days, with the goal of striking “a new balance between the tourists and residents.”

But the new Venice Access Fee has drawn criticism from residents. “This project is a disaster for us. We are a city, not a park,” said Matteo Secchi, the president of Venessia.com, an association of Venice residents. Mr. Secchi said that a communications campaign would have been more effective.

The possibility of a new tourist fee has also drawn local opposition in Hawaii, where Gov. Josh Green has proposed a “climate impact fee” for visitors to the state. The measure failed during a recent meeting of the State Legislature, but Governor Green has persisted in calling for visitors to help fund the state’s preparation for future climate shocks.

“We have to get this tiger by the tail,” he told journalists in May, adding that $25 per visitor could raise $250 million a year, which the state could use to guard against climate disasters, manage erosion, strengthen infrastructure and protect parks.

Hotel fees and other taxes get a bump

Hotel taxes, also known as occupancy or accommodation taxes, are widespread in the United States and Europe, where they were on the rise for a decade leading up to the pandemic. With tourism’s rebound to prepandemic levels, several destinations have increased or adjusted the tax to capture more revenue.

Like Hawaii, Greece — which also suffered severe wildfires last summer — is looking to steel itself against climate disasters, and the government wants tourists to help foot the bill. Greece is calling the charge a climate crisis resilience fee , and it will be collected by accommodation providers. The tax will be higher from March to October, when it will top out at €10 per night at five-star hotels. The rate drops from November to February, and for hotels with fewer stars. The fee replaces the previous hotel tax, which ranged from €0.50 to €4 per night.

In Amsterdam, the hotel tax, which was already one of the highest in Europe, rose to 12.5 percent from 7 percent on Jan. 1. City lawmakers have also raised the tax on cruise passengers to €14 from €11 per person per night.

The hotel tax in Barcelona also rose this year, increasing to €3.25 per night. The measure was the final step-up in a gradual increase that began before the pandemic. A spokesman for Barcelona City Hall said that further tax increases would be aimed at tourist rental apartments and cruises that make short stopovers, which contribute less to the city’s income. The spokesman also noted that revenue generated by the tourist tax is being used, among other things, to fund the installation of solar panels and air-conditioning in Barcelona’s public schools.

Ahead of this summer’s Olympic and Paralympic Games in Paris, lawmakers in the Île-de-France region have imposed a new tax, on top of the normal hotel levy. With the new tax, which will fund public transportation in the region, a guest in a five-star hotel now owes a total of €10.73 in tax per night stayed, while a stay in a two-star hotel incurs a tax of €3.25 per night.

Though the measure was adopted by the regional government, it was not supported by the leadership in Paris itself. A spokeswoman for Paris City Hall called the move “a democratic power grab” that “in no way benefits the city of Paris.” She noted that even with the funds generated by the new tax, the region still raised the price of tickets for public transportation in the city during the Olympics — a measure that has disgruntled many Paris residents.

Introducing new rules

In other tourist spots, the focus is on curbing behavior that pollutes the local environment or harms residents’ quality of life.

In Japan, authorities at Mount Fuji will cap visitors at 4,000 per day. They have also imposed a new fee of 2,000 yen (about $13) for access to the iconic summit. Elsewhere in the country, a community council in the Gion neighborhood of Kyoto has closed some small roads to tourists, after complaints that the area, home to the city’s geisha district, was suffering from crowds.

“We will ask tourists to refrain from entering narrow private streets in or after April,” Isokazu Ota, a leading member of the community council, told Agence-France Presse in March. “We don’t want to do this, but we’re desperate.”

A spokeswoman for the city’s tourism board described the road closures as “a local initiative,” adding that “neither Kyoto City nor the Kyoto City Tourism Association are aware of any details beyond what is reported in the media.”

Rowdy visitor behavior has been the target of new rules in Milan. In some areas, city leaders have banned outdoor seating after 12:30 a.m. during the week and 1:30 a.m. on the weekend in response to resident complaints. They have also limited the late-night sale of takeaway food and drinks.

And in certain areas on the Spanish Balearic Islands of Majorca and Ibiza that are overrun with drunk tourists, the government has imposed a ban on late-night sales of alcohol and the consumption of alcohol in the street. New restrictions have also been imposed on party boats in the same areas.

“Tourism has negative externalities that must be managed and minimized,” Marga Prohens, the president of the Balearic Islands, told a local gathering this month , according to The Majorca Daily Bulletin. Local tourism, she said, “cannot continue to grow in volume.”

Paige McClanahan, a regular contributor to the Travel section, is author of “The New Tourist: Waking Up to the Power and Perils of Travel,” forthcoming from Scribner on June 18.

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