rto trip sheet

Trip Sheet Central

Business tools for truckers, by a trucker, 800-644-2040.

• Category: Business, Productivity
• Version: 1.6 Updated: Jan 2023
• Price: FREE*
• Family Sharing: Yes
• Language: English
• Seller: Trip Sheet Central
• © 2024 Trip Sheet Central LLC
• Compatibility: iOS 9 or later

* FREE with Subscription Plans starts at $35

Trip Sheet Central App for iPhone

Trip Sheet Central is a business tool for managing trip reports, income, expenses, shippers, receivers, brokers, accounting statements and IFTA (fuel) Tax.

Trip Sheet Central makes it easy to file Fuel Tax, manage cash-flow, meet FMCSA (Federal Motor Carrier Safety Administration) compliance standards, and many more business reports.

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Take your Trucking Office to the Next Level

Access and manage trucking business information securely in an easy to use format from the app, or any internet browser.

• Detailed Trip Sheets
• Trip Reports
• Trip, Maintenance, and Office Expense Reports
• Shippers, Receivers
• Freight Brokers, Agents
• Truck Stops, Vendors, Suppliers
• Quartley IFTA (Fuel Tax) Reports
• Unlimited fleet size management
• Real-time sync with website
• User-friendly interface

Crafting the Perfect Trip Sheet: A Trucker’s Essential Guide

As a trucker, keeping an organized and detailed trip sheet is crucial for not only staying on top of your job but also ensuring your safety and efficiency. A trip sheet is a document that records essential information about your journey, including route details, expenses and other relevant data. 

In this blog post, we will explore the necessary steps to create a comprehensive trip sheet that will make your life on the road much easier. 

• Preparing Before the Trip. 
• Gather Necessary Information.
• Outline Your Route.
• Estimate Travel Time and Fuel Costs. 
• Plan Rest Stops. 
• Documenting Your Journey.
• Log Your Start and End Times. 
• Record Your Odometer Readings.
• Track Your Fuel Purchases.
• Maintain a Detailed Expense Log.
• Keep track of Rest and Meal Breaks. 
• Navigating and Staying Safe on the Road. 
• Use GPS and Map Applications. 
• Monitor Weather Conditions. 
• Communicate With Dispatch.
• Finishing Your Trip Sheet. 
• Summarize Your Trip Data. 
• Double-Check for Accuracy. 
• Submit Your Trip Sheet. 

So, in a nutshell, creating a trip sheet as suggested by Trucker Social streamlines route planning and enhances efficiency, ultimately leading to improved driving experiences and increased productivity for truckers. This not only simplifies your life as a trucker but also helps ensure compliance with regulations and assists in the event of audits or disputes. With a detailed trip sheet in hand, you can focus on what matters most: delivering your cargo safely and efficiently. 

Feb 6, 2023 7:11:09 AM What To Expect As A Trucker’s Wife Or Girlfriend?

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Sample Master Trip Sheet (Excel)

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Excel Templates

Microsoft excel worksheets and templates, vehicle trip tracker template.

Vehicle trip tracker is another useful tool that is prepared with the intention to keep track of all the trips taken by a vehicle. This tracker calculates all the details regarding the trip such as total mileage during the trip, total expenses of the trip and a lot more.

The vehicle trip tracker can be the best substitute for old and traditional notebooks that were used by people for recording all the data related to the trip. The user is required to provide the odometer reading and details about the expenses and rest of the calculations and other tasks related to statistics will be done by the tracker itself.

Benefits of trip tracker:

The trip tracker sheet has many benefits. Some of them are:

• It enables the owner of the vehicle to input the details about the trip such as expenses, total distance to be traveled, total fuel consumption and a lot more.
• The cost of fuel consumed is the biggest part of the expenses one has to incur during the trip. In order to ensure that the user is spending the money on the trip wisely, the consumption of the vehicle should be considered. Moreover, in order to make sure that you don’t run out of money while you are on your trip, the regular monitoring of consumed fuel becomes possible due to the trip tracker.
• With the help of trip tracker, the collection of data regarding trip becomes possible. There is an encryption algorithm that has been incorporated into the tracker. This algorithm ensures the integrity and complete security of the data provided in the form of the mileage of the vehicle. It is the responsibility of the trip tracker to ensure that the data related to mileage is not changed on later stages. Once the trip tracker document has been completely filled, it should by some authorities to make sure that the tracker log is complete and nobody is allowed to modify it.

Trip tracker software is used by many people these days as it is the best substitute of traditional handwritten documents.

Moreover, the user gets the complete ease with which he can connect this tracker with his car. The tracker is very smart in calculating the mileage details from the odometer. The fuel consumption details can also be obtained by the tracker itself.

The user can design several types of reports on the basis of data provided in the trip tracker. The report can be an effective tool in determining the condition of the vehicle as well as total mileage covered by it. The range of the report can be set by the user by defining the values.

The user can easily prepare the reimbursement report if he is on the business trip. The company requires the reimbursement report to be prepared in order to compensate for the expenses that the employee has incurred.

Vehicle tracker template contains all the details needed by the user to keep track of the trips with complete accuracy.

How to Create a Trip Planning Spreadsheet [5 Free Templates]

• Last updated April 25, 2023

Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.

In this article, we’ll discuss how you can create a trip planning spreadsheet using Google Sheets and why it’s so useful. We’ll also provide five different templates you can readily use for your travel planning.

Table of Contents

How to Create a Trip Planning Spreadsheet on Google Sheets

Step 1: make multiple tabs on your spreadsheet.

To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information you’re going to deal with. For example, you can separate your flight details from your budget planning.

Follow the instructions below to do this.

• Launch your browser, then go to https://sheets.google.com/ .
• Click “ Blank ” under the “ Start a new spreadsheet ” section.

• Hover over the name of the current worksheet (usually named “ Sheet1 ”), click on the drop-down arrow, then select “Rename.”

• Type your preferred worksheet name, then press  “Enter”  or “Return”  on your keyboard.
• To add another worksheet, click on the  “Add Sheet”  icon (plus + symbol) at the bottom-left corner of your screen.

• Repeat steps 1 to 4 to rename the worksheet.

Common Tabs to Add

You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs you’d typically see in a trip planning spreadsheet:

• Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
• Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
• Accommodation: List the names and locations of your lodgings. You can also include whether or not you’ve made a reservation already, the room prices, and more.
• Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
• Budget: Track your day-to-day expenses and see how much money you’re left with.
• Packing List: Don’t leave anything essential at home before embarking on your trip — passports, IDs, cash, and similar things.
• Activities:  List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.

Step 2: Add Column Headers

After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a column’s cells.

To add column headers, simply follow these steps.

• Click on the first cell (cell A1) in the upper-left corner of your worksheet.
• Enter your preferred column header, such as “Location”  (as used in our example).
• Repeat the previous step for other cells in the same row. (We used the headers “Date,” “Time,” “Transportation,” “Costs,”  and  “Status”  in our example below).

• Once done, select all the column headers you’ve added, then click “Bold”  in the toolbar.

• Alternatively, you can make them bold by pressing “Ctrl” + “B” (or “Cmd” + “B”  for Mac) on your keyboard.

Common Column Headers

The column headers we’ve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.

For the Accommodation tab

• Nearby shops and attractions
• Room prices

For the Transportation tab

• Travel date and times
• Flight details, such as flight schedule and flight number
• Car rental company, including name, address, and contact number

For the Budget tab

• Daily budget
• Total budget
• Total amount spent
• Amount remaining
• Expense description

After adding your column headers, you can start filling out the fields with your information.

Step 3: Personalize Your Travel Planning Spreadsheet

All that’s left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.

Use Conditional Formatting

The term “conditional formatting” simply refers to a change in a cell’s appearance when certain requirements are met. Below is an example where we change a cell’s color to green when it contains the word  “Done.”

• Right-click on a cell, then select “View more cell actions” > “Conditional formatting.”

• On the side panel that appears, click the drop-down list under the “Format cells if…”  menu.

• Select  “Text is exactly”  from the options.

• Type  “Done”  in the “Value or formula”  field.
• Click on the “Done”  button to save your changes.

• Drag the cell’s contents to copy the conditional formatting rules to other cells.

Use Alternating Colors

If you’re dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Here’s how to enable different cell colors on your spreadsheet.

• Select the cells you want to display in alternating colors.
• On the menu bar, select “Format” > “Alternating colors.”

• Choose your preferred color, then click the  “Done”  button to save your changes.

When to Use a Trip Planner Template

You can use spreadsheets every time you’re planning a trip — there’s no reason you shouldn’t! They are handy regardless of whether you’re traveling to a nearby town or going on an overseas vacation.

How about trip planner templates? Well, if you don’t have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.

Free Google Sheets Trip Planner Templates

1. daily itinerary planner spreadsheet.

Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.

Template Features

• Categorize your itinerary into multiple days (which are color-coded for organization)
• Describe your activities in a separate section and indicate the time and location where you’ll do them
• List the diners or restaurants where you can eat near the location of your activity
• Schedule your day properly by indicating the end time for each activity

Access Template

2. Travel Budget Template

Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.

• Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
• Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
• Enter your total and daily budget allocation, as well as their converted counterparts in your destination’s local currency
• Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
• Calculate your total expenses throughout the trip, as well as the amount remaining from your budget

3. Travel Checklist Template

Successful and non-stressful trips can’t go without good preparation. For example, you’d want to ensure that your passport hasn’t expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.

• Set a completion status for each of your to-dos
• Categorize your to-do list into  “Travel prep,” “Home prep,” “Transportation,”  and “Money/documents”
• Add notes to each item on the list
• Set a due date for your to-dos
• Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
• Automatically count the number of tasks that are not yet done and those already finished

4. Destination Planner Spreadsheet

Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.

Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.

• Enter your destination’s information, such as its current season, whether it’s rural or urban, and more
• List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
• Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
• Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons

5. Packing List Template

Before your trip, it is helpful to make a packing list of everything you’ll need — bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if you’ve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.

• Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
• Add notes about your packing list
• Categorize your items by location, like the beach, conference, office, and other places
• Classify your things by type, such as clothing, money, documents, electronics, etc.
• Mark the items “Ready” once you have prepared them inside your luggage

Why Use Our Templates?

Below are some reasons you’d want to use the travel spreadsheet templates we have here at Spreadsheet Point :

Formulas and Drop-down Lists

We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.

Easy Sharing and Collaboration

All of our templates are built on Google Sheets — you can easily collaborate with your friends in planning your trip with the  “Share”  button.

Color-Coded Categories

We displayed each category in unique colors and shades to keep them tidy.

Other Trips on Planning Your Travel

In addition to the travel planning templates we’ve discussed, here are a few bonus tips you can apply to prepare for your trip:

• Pick a location that your current finances can accommodate.
• Don’t bring things that won’t fit inside your backpack to avoid paying for extra luggage costs.
• When selecting a hotel or apartment, choose one that’s near major transportation lines.
• Weigh whether taking a bus would be more cost-effective than taking a flight.
• Always get travel insurance before embarking on your trip — it won’t shield you from accidents, but it will keep you from having an empty bank account.

Enjoy Your Trip with Everything Prepared

A lot of unknowns await you at your destination — unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates we’ve included here to plan a successful trip today.

You can also access more of these useful templates on our Gumroad  profile. Don’t forget to use the code “ SSP ” to get 50% off all templates!

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How to make the most of your next trip abroad

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Traveling abroad is a thrilling and enriching experience, but it comes with some unique challenges. It may feel daunting when you haven’t even started packing, but there’s always something you can do to get more from your time abroad, whether you’re looking for ways to stretch your budget, connect with the culture, or just find the best spot for a soak by the sand.

Anyone can jump on a plane and find somewhere fun to be, but a savvy traveller can get more from their time abroad, and sometimes they can do it without breaking the bank. Check out these five travel hacks to find out how.

1. Go Where Your Money Means More

A trip to Hawaii may sound romantic, but the the Aloha state isn’t the only place where you can find pristine beaches and delectable dishes. A great way to stretch your travel budget is to choose a destination where the cost of living is a bit lower.

The first step is to research budget-friendly destinations, places where your dollar is literally worth more than it might be elsewhere. Check conversion rates or opt for places where you can lean into free experiences like hikes and sightseeing. Not all activities need to come with a reservation fee, and the locals are a great resource for finding fun activities that won’t break the bank.

2. Pack Light to Travel Cheap

It’s easy to over-pack when you’re at home. Of course you need everything in your house. That’s why you bought it in the first place. However, once you’re in your hotel, you might realize that third checked bag was about as necessary as the second.

When you’re making your packing list, plan based on what you’re actually going to do, not what you might do. If you have no intention of summiting a snowy mountain, maybe that winter coat can stay home. If you’re going somewhere with variable temperature, opt for versatile clothing you can mix and match. Your cold-weather clothes could just as easily be layers of warm-weather attire.

The hidden benefit of packing light is there’s less risk of losing your luggage. If your bags never have to leave your sight, the only person that can lose them is you. That also means you don’t have to pay extra baggage fees, wait at the carousel, or find a way to transport all those bags to and from the airport.

3. Learn the Local Language with Rosetta Stone

Traveling is as much about the people as it is about the place, and it’s a whole lot harder to connect with people if you can’t talk to them. The tourist spots may be fun and familiar, but the real adventure lies with the locals, which means learning another language.

You don’t need to be fluent to ask for restaurant recommendations, and you don’t need to be a polyglot to get directions, but Rosetta Stone is here to help you from start to finish. This language learning app gives you access to lessons in 25 different languages: German, Italian, Chinese, Arabic, Japanese, and more.

Rosetta Stone is a great option to study with before you ever board the plane because you can customize your lessons. If you want to practice listening or refine your pronunciation, there’s speech recognition tech to help you along the way. If you want to learn new words for things like ordering dinner or asking directions, you can try reading and writing exercises.

You won’t become fluent in a night, but you might not need to. There’s a whole lot of space between needing a translator and knowing how to order a drink when you finally make it out of the airport, and it all starts when you get a lifetime subscription to Rosetta Stone for $151.99 with code ROSETTA. That deal only lasts until June 16 though.

4. Plan Your Itinerary Wisely

If the world is your oyster, then your travel itinerary is the menu you order it from. You can’t experience everything a whole country has to offer in a single vacation, but proper planning can help you get the most from a limited stay.

Research restaurants in advance and decide which days you might want to visit them. Better yet, make the reservations before you even get on the plane. The same goes for attractions that might be crowded or tourist magnets. Plan every trip you take with the focus and precision of a Disneyland vacation. There might be lines. the food might end up being expensive, but planning ahead means you can avoid peak hours and have a snack in your pocket.

The best part about a travel itinerary is it’s entirely in your control. If you don’t want to rush from landmark to landmark, then don’t. Plan some unstructured time. Schedule a seaside siesta. Your vacation is yours to plan. Your itinerary is just how you structure your adventure to make sure you get the most from the time you have.

5. Be Smart About Your Smartphone

First thing’s first, make sure you can actually use your phone when you land. An eSim is a useful tool that could help you stay connected around the world, and they also help avoid roaming charges.

Once that’s squared away, it could be helpful to download everything you need in advance. It might be harder to find a signal when you’re knee-deep in jungle. If you need a machete just to clear a path, it might be safe to assume your texts won’t get through either.

Download a map before you go into the jungle. Use locally saved tools for translating, navigating, and scheduling. Your Google Calendar may hold your whole world, but having your itinerary saved in your notes app may be a little easier on your battery. As a related precaution, it may be useful to bring along a portable power bank if you’re going somewhere outlets are scarce or incompatible with your chargers.

Travel Smart and Travel Well

Your next vacation may be one for the books, and a little planning could make that happen. You don’t have to blow your budget just getting somewhere fun, and you don’t have to stick to parts known. Now all that’s left is to find a map and start packing a bag.

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4 ways to keep track of your tech on a family road trip

“where’s my phone” is the new “are we there yet” on family road trips. these expert tips can help you keep track of all the devices when you’re on vacation..

2. Identify a home base for each device. This is a matter of establishing a spot where each item lives when it’s not being used. “If you put your belongings in the same place every time, then you never have to waste time looking for them,” says White. “That’s one of the time management skills I try to instill in my kids while traveling—they know to put their devices back in a certain bag and then to put the bag in a particular spot where they always know they can find it.”

Try this: Designate a drop spot. According to Dr. Emily King , a licensed child psychologist who specializes in working with neurodivergent kids, establishing a home base for tech devices shouldn’t be limited to the car on a family road trip. “I call it having a drop spot—the place where you’re ‘dropping’ a particular item such as your shoes, backpack or tech,” she says. “On a trip, it’s important to define where that drop spot is in each hotel room, condo or wherever you’re staying overnight.”

3. Choose attention-grabbing accessories. With the right tech accessories, your family will be better prepared for incidents where a device moves away from its designated spot. For example, a brightly colored case , especially one you can attach to a wristlet , can make a smartphone or tablet easier to locate and harder to leave behind.

Try this: Get corded headphones. When it comes to listening in the car on a family road trip, Dr. Emily says wireless headphones may not be the best choice for every kid. “It might be easier to keep track of headphones that are attached to the device with a cord, as opposed to earbuds that can be left anywhere,” she says. “Plus, corded headphones don’t need to be charged.” No headphone jack? Just use a headphone jack adapter.

4. Enable tracking for your devices. Apps that help you find your device and other tools like Apple AirTags can be configured to send you an alert every time it appears that a device has been left behind. And by setting up Verizon’s Smart Family before the start of the trip, you can help everyone keep track of their tech while maintaining important parental controls, such as blocking certain apps from being downloaded.

Try this: Check for software updates before the trip. “I always encourage parents to keep up with the latest software and app updates,” says Dr. Emily. This means making sure updates are complete before you hit the road, and also making sure you know how to use the latest features. “When we get a new phone or update software, we may not notice right away what new tools and strategies are available.”

As with all the processes involved in a family road trip, keeping track of tech devices is a skill kids can learn—especially with lots of practice.

“It can be frustrating when your child loses a device, but it doesn’t mean they aren’t responsible or that they don’t care about the item,” says Dr. Emily. “It just means that they need more practice and support around keeping up with those devices. As parents, we often have to model those strategies until kids can enact them independently.”

Keep an eye on their phones at home and on the road with Smart Family .

Audrey Smith is a multimedia journalist, public media producer and former high school English teacher whose writing focuses on tech, AI and digital literacy for kids.

The author has been compensated by Verizon for this article.

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