concur travel university of tennessee

Web Request Blocked

Your request has been identified as a security risk and has been blocked by TeamDynamix. If you believe the request is valid, please report the blocked web request. You'll need to include the Blocked Request Url and Support ID in your report.

‌‌‌ See the latest guidance from Financial Services on the University Financial Action Plan.

• Business Travel Start to Finish

Travel System Quick Reference

This guide will help get you started using the University of Arizona Travel System . Or refer to the Travel System Training in EDGE Learning for a complete walkthrough.

Important! Have the following information ready prior to starting:

• Get initial approval from your manager
• Know the fund account to charge the travel to
• Decide if you need a Delegate/Arranger
• Update/confirm your Travel Profile
• Know your Business Purpose
• Be prepared to provide estimates for travel expenses

Confirming Your Travel Profile

EDGE Learning : Getting Started with the Travel System

All University employees have a Travel Profile based on information in UAccess Employee. Non-Employees (students/DCCs) must request a profile . There are key pieces of information that must be provided before using the Travel Request and Booking Tool:

• Confirm your Legal Name, including your middle name if you have one. Employees: contact Human Resources if you need to update your name on record.
• Verify your Email address.
• Enter your Mobile phone number (use for Home/Office phone as well).
• Confirm your Gender and Date of Birth.

Travelers are welcome to fill out additional fields such as frequent flyer program information and travel preferences.

Note : The Work Address under Personal Information cannot be changed and will remain as the University Services Building (Tucson, AZ) as this is the University's business address.

Assigning/Deleting Delegates and Travel Arrangers

Assigning delegates.

The Travel Authorization Request form is a self-service tool for travelers to request approval to conduct business travel. Many travelers have assistants or shared service units that request arrange travel on their behalf, and the Travel System accommodates this by allowing delegates or travel arrangers to be assigned to specific travelers. It is recommended that all travelers assign a delegate. Delegates can expedite reimbursement by having access to the digital receipts provided by the traveler through the mobile app during travel.

Business offices may request for a group of travelers to be assigned delegates in bulk (for 10 or more travelers). To request bulk delegate assignment:

• Please only include travelers that will be traveling within the next 6-month period.
• Do not use this template for more than 100 travelers. Contact Accounts Payable for assistance.
• There is a system limit of no more than 200 delegates per individual.
• Students on Group Travel do not require bulk delegate assignment. Do not use this for Group Travel with students.
• Enter the Traveler Name, Traveler EMPLID, Delegate Name, and Delegate EMPLID for each row.
• Email the completed document to [email protected] .
• Delegates will receive a confirmation email. Please allow up to two business days for delegates to be assigned.

New hires should assign their delegate upon first travel experience.

Deleting Delegates

There is no bulk process to remove delegates. Delegates must be deleted individually. Please keep this in mind when requesting bulk delegate assignments. The responsibility for delegate maintenance in the Travel System will be on the business offices and/or individual travelers.

To delete a delegate:

• From the Delegate screen, click the checkbox to the left of the delegate to be removed
• Click Delete

Assigning Travel Arrangers

Travel Arrangers are individuals that are granted the ability to book travel on behalf of the traveler and take appropriate action within the Booking Tool. Once the delegate has been granted access the traveler or delegate can assign a Travel Arranger by following these steps:

• Navigate to Profile settings
• Click on Setup Travel Assistants
• Click Add an Assistant
• Search by last name of individual (must have an existing Travel Profile)
• Select user
• Click "Can book travel for me" checkbox
• Click "Is my primary assistant for travel" if applicable
• Click Save 

Completing a Travel Authorization Request

EDGE Learning : Complete a Travel Authorization Request

NOTE : The traveler's name MUST match their official state issued identification utilized for traveling, such as a driver’s license, passport, state identification, Arizona Travel ID, etc.

Business offices should provide travelers with their assigned Org Code and the Account Number that is typically used for funding. NOTE: Expenditures reside in UAccess Financials regardless of what is entered in the Travel System.

Important information required before initiating a Travel Request:

• Org Code: UAccess Financials organization code where the employee receives funding. Can be found in UAccess Financials by searching: Chart of Accounts > Organization Lookup > Chart Code > search by code, name, type, etc.
• Account Number: UAccess Financials account number where travel is primarily funded. Choices are populated based on the selected Org Code.
• Business Purpose for travel
• Vehicle rental
• Any other expenses (e.g., conference registration, rideshares, parking, etc.)

Please defer to your business office if any additional details should be included.

Travel Allowance

Completion of the Travel Allowance section provides the traveler with the estimated amount they will be reimbursed for meals while on travel status. The traveler must identify meals that are provided during conferences, retreats, workshops, etc., as these meals will not be reimbursed. Please remember the University does not reimburse dollar amounts for meals, but instead allows per diem for meals and incidentals based on rates established by the State of Arizona.

Approving a Travel Request

Supervisor Approval: Approval is required when the employee is to be away from their duty post. Supervisor role is determined by UAccess Employee based on the employee’s time approver.

• The Supervisor should ensure that the timesheet reflects business days only, and that personal days are included correctly within UAccess Employee time reporting tool.
• When disapproving/denying a travel request, it is recommended the approver return the request back to the employee for additional information or justification, or the approver should provide details on why the travel should be reconsidered or cancelled. Conversations with the traveler are encouraged and the traveler can cancel the Travel Authorization Request if needed.

Fiscal Officer: Officer is responsible for ensuring that funding is available for the designated trip regardless of if the trip is funded by another entity.

• The Fiscal Officer should ensure that an encumbrance is documented if travel exceeds $5,000 and that the Travel Advance (if requested) is initiated within UAccess Employee.

Ad Hoc Routing: Business offices may require additional routing based on the department/unit requirements. Please see your business office.

• Travelers and Delegates may ad hoc route to any UAccess Employee representative accordingly. Ad hoc routing cannot be to a Designated Campus Colleagues or Student unless a Travel Profile has been established and they are assigned as an approver.

Booking Travel

Using the Booking Tool, travelers and delegates can book airfare, hotel/lodging, and car rental services directly within the travel system. Users can also obtain Anthony Travel agent-assisted support. NOTE : You must have a valid Travel Authorization Request number in order to book travel within the travel system.

Tip: Be sure to review all of your selections before purchasing and confirm by clicking PURCHASE. Users will receive a ticketed itinerary via email once purchase is complete.

Additional tips and resources for using the Booking Tool are available in the Travel System Training.

Using the Travel Mobile App

EDGE Learning: Using the Travel Mobile App

The SAP Concur Mobile App is available for iOS and Android devices. Users gain the ability to initiate a Travel Authorization Request, review and approve requests, and upload receipts for reimbursement from their mobile device. This app is not required for University business travel and is completely voluntary. Users are responsible for all data charges associated with its use.

Note: Users must verify their email address before they may begin using the mobile app.

While in travel status, or upon returning from travel, users can track their business expense receipts/statements by uploading them to the mobile app. Delegates with access can then download and attach them to the Disbursement Voucher in UAccess Financials to begin the reimbursement process. It is highly recommended that users delete their receipts from the app once they have been reimbursed.

University of Texas Athletics

No. 1 Texas Rowing travels to Sarasota, Fla. for the Big 12 Championship on Sunday, May 19. The regatta will be held at Nathan Benderson Park, the site where the Longhorns back-to-back National Championships in 2021 and 2022.

Texas is the eight-time defending Big 12 Conference champion and has won 12 of the 14 Big 12 Conference Championships, finishing as the runners-up in 2013 and fourth in 2014. The championship regatta will include RV UCF, Kansas, Kansas State, Oklahoma, and West Virginia and conference affiliates No. 5 Tennessee and No. 19 Alabama.

When: Sunday, May 19, 2024 Where: Nathan Benderson Park, Sarasota, Fla. Field: No. 1 Texas, No. 5 Tennessee, No. 19 Alabama, RV UCF, Kansas, Kansas State, Oklahoma, West Virginia Watch: Big 12 Now on ESPN+ Results : HereNow

Regatta Information | Texas Rowing Fact Book

Tentative Race Schedule Sunday, May 19 (Finals Only) 8:00 a.m. CT – III Four (Exhibition) 8:15 a.m. CT – III Eight 8:30 a.m. CT – II Four 8:45 a.m. CT – I Four 9:00 a.m. CT – II Eight 9:15 a.m. CT – I Eight 10:00 a.m. CT – Award Ceremony

Scoring for Big 12 Championship Race               1st       2nd      3rd      4th       5th       6th     7th     8th First Eight        48        42        36        30        24        18        12      6 Second Eight   32        28        24        20        16        12        8       4 First Four         16        14        12        10         8          6         4       2 Second Four    8          7          6          5          4          3          2       1 Third Eight       8          7          6          5          4          3          2       1

Big 12 Championship History Texas has won eight consecutive Big 12 titles and 12 of the 14 Big 12 Championship regattas overall. The Longhorns swept all grand finals races at the last eight Big 12 Championships. In all, Texas has swept the regatta 10 times and is the only program to sweep the Big 12 Championship.

The Big 12 Championship began as a three-team regatta in 2009 (Texas, Kansas and Kansas State) before expanding to four teams with the addition of Oklahoma in 2010.  The championship grew to five schools with the league's addition of West Virginia in 2013.

In January 2014, the Big 12 Conference announced invitations to Alabama and Tennessee to compete at the Big 12 Championships beginning in 2015. With the addition of UCF this year, the championship regatta will feature eight teams for the first time.

While all eight participating schools are eligible to win the NCAA automatic-qualifying bid, only Texas, Kansas, Kansas State, Oklahoma, UCF and West Virginia can win the Big 12 team title.

Last Time Out Racing against many of the top programs in the nation, No. 2 Texas Rowing collected three victories in front of a boisterous home crowd at the Longhorn Invite at Lake Walter E. Long on Saturday April 27. The Longhorns hosted top-ranked and defending national champion Stanford, No. 12 Virginia and No. 14 Ohio State with Texas tallying wins in the First Eight, Second Eight and Third Eight.

Racing was impacted by high crosswinds on the course of 10-14 mph with gusts of 20 mph, forcing an adjusted schedule in which the teams' three NCAA boats – First Eight, Second Eight, First Four – competed in two heats instead of one grand final.

With the adjusted schedule, Texas raced head-to-head against Stanford in heat one of each event with Ohio State and Virginia racing in heat two. Stake boats were utilized and there were no buoy lines.

The regatta kicked off with Texas and Stanford racing their fourth eight's. The Cardinal took the win in 6:30.561 to the Longhorns' 6:45.996.

Texas came away with the victory in the I Eight, crossing the line in 6:00.969 to win by open water over a Stanford crew that posted a time of 6:03.353. The Cardinal were in front at the midway mark, but Texas surged over the final half of the course to top Stanford. Ohio State was the winner in heat two, posting a time of 6:20.922 with Virginia taking second in 6:26.766.

The Longhorns added a second win with a dominating performance by the II Eight. Texas posted a time of 6:13.247 to finish almost six seconds ahead of Stanford's 6:19.247. Ohio State was the victor in heat two with a time of 6:35.060, followed by Virginia in 6:44.292.

In the I Four, Texas was in front at the midway point, but Stanford found another gear over in the final half of the race, finishing in 6:52.990 with Texas the runner-up in 6:55.271. The second heat saw Ohio State cross the line first in 7:14.980 and Virginia posting a time of 7:17.805.

The Longhorns added a runner-up finish in the II Four, finishing in 7:15.355. Virginia picked up the win 7:11.565, while Ohio State took third in 7:21.940.

Texas closed out the regatta with a come-from-behind victory in the III Eight. The Longhorns were trailed the Cardinal at the midway point by about a boat length, but soon overtook the Stanford boat to win by open water, 6:38.688 to 6:43.362. Virginia placed third with a time of 7:06.697.

A Look at the Longhorns The eight-time defending Big 12 Conference champion Longhorns return two-time first-team All-American Anna Jensen , as well as fellow 2023 All-Big 12 Team selection Etta Carpender . Three of the four rowers from the national title-winning Four are also back in Abby Dawson , Anna Garrison and Cassandre Korvink-Kucinski . All told, 13 of the 20 rowers and one coxswain who competed at the 2023 National Championship regatta are back for the 2023-24 season.

In addition to the trio from last year's champion Four, returning from the Texas I Eight are Jensen, Carpender and Lanie Nitsch , while the II Eight returnees are coxswain Carly Legenzowski and rowers Nadja Yaroschuk , Hannah Medcalf , Allie Alton , Marg Van der Wal , Taryn Kooyers , Sue Holderness and Amber Harwood .

Big 12 Weekly Honors The Longhorns earned Big 12 Boat of the Week accolades following all three of their regular season regattas this year.

On May 1, the Texas I Eight brought home the honor defeating then-No. 1 and defending national champion Stanford at the Longhorn Invite.

The Texas I Eight featured senior coxswain Carly Legenzowski , as well as graduate student Mette Nielsen , graduate student, Lanie Nitsch , senior Anna Jensen , graduate student Etta Carpender , sophomore Marg Van der Wal , sophomore Abby Dawson , fifth-year Cassandre Korvink-Kucinski and senior Amber Harwood .

UT defeated defending First Eight national champion Stanford in head-to-head competition at the Longhorn Invite, while also topping the times of Virginia and Ohio State.

Texas came away with the victory, crossing the line in 6:00.969 to win by open water over a Stanford crew that posted a time of 6:03.353. The Cardinal were in front at the midway mark, but Texas surged over the final half of the course to top Stanford. Ohio State was the winner in heat two, posting a time of 6:20.922 with Virginia taking second in 6:26.766.

Texas' II Eight was named the Big 12 Boat of the Week on April 17 after dominating performance at No. 9 Michigan. It marked the second week in a row in which the Longhorns earned the honor.

The Texas II Eight featured sophomore coxswain Amy Werner , as well as junior Sue Holderness , freshman Paula Becher , freshman Rhiannon Luke , sophomore Allie Alton , freshman Phoebe Wise , junior Taryn Kooyers , sophomore Savvy Jerome and junior Anna Garrison .

Texas' Second Eight defeated the Wolverines by open water, crossing the line in 6:22.30, well ahead of the UM boat that finished in 6:34.34. Racing on the 2,000-meter course was impacted by a 15-mph tailwind during the first half of the race. Conditions deteriorated over the final 1,000 meters of the course with rough waters that intensified through the end of the race. The crew was unable to train on the course the day before the race, and despite heading into unknown territory the young crew of mostly freshmen and sophomores was able to come away with a convincing victory.

The Texas First Eight earned the honor on April 10, collecting the weekly conference honor after sweeping a pair of races at the San Diego Crew Classic.

Texas' I Eight featured senior coxswain Carly Legenzowski , as well as graduate student Mette Nielsen , graduate student, Lanie Nitsch , senior Anna Jensen , graduate student Etta Carpender , sophomore Marg Van der Wal , senior Parker Illingworth , fifth-year Cassandre Korvink-Kucinski and sophomore Abby Dawson .

Racing in the prestigious Jessop-Whittier Cup Invitational in a field that included Pac-12 powers Washington and California, the Texas I Eight won two races by an average of over four seconds to claim the event victory.

Preseason Accolades Jensen and Nitsch were named to the inaugural College Rowing Coaches Association Athletes to Watch list.

Jensen, a native of Midland, Mich., is a two-time first-team All-American, one of 10 Longhorns to be named to the first team on multiple occasions. She has rowed in the Texas I Eight in each of her first three seasons on the Forty Acres, helping the Longhorns to team and First Eight national titles in 2021 and 2022. A two-time All-Big 12 selection and the 2021 Big 12 Newcomer of the Year, Jensen won gold with USRowing at the 2022 World Rowing Under 23 Championships in the Women's Coxless Four (BW4-).

Nitsch, who hails from McAllen, Texas, has competed in the last three NCAA Championships, rowing in the Four in 2021, Second Eight in 2022 and First Eight in 2023. A three-time Big 12 Champion, she rowed with Team USA at the 2022 World Rowing Under 23 Championships, winning gold with the Women's Eight (BW8+).

Texas in the Polls Texas climbed to No. 1 in the rankings following the victories over Stanford at the Longhorn Invite and has held steady in that spot for three-straight weeks. Defending national champion Stanford is second in the recent poll and Princeton is ranked third. California and Tennessee round out the top five.

Pocock CRCA Coaches Poll Division Rankings – Week 9 (May 15) 1. TEXAS 2. Stanford 3. Princeton 4. California 5. Tennessee 6. Yale 7. Brown 8. Washington 9. Michigan 10. Syracuse 11. Pennsylvania 12. Ohio State 13. Rutgers 14. Indiana 15. Duke 16. Virginia 17. Washington State 18. Columbia 19. Alabama 20. Harvard

Championship Pedigree Texas has registered top-eight results in each of the last eight NCAA Championship Regattas: 2023 – 4th (Boat National Title: Four) 2022 – National Champion (Boat National Title: I Eight) 2021 – National Champion (Boat National Title: I Eight) 2020 – No regatta 2019 – 2nd 2018 – 3rd 2017 – 4th 2016 – 8th 2015 – 7th

Defending Conference Champions Texas enters 2023-24 as the eight-time defending Big 12 Conference Champions. In all, Texas has won 12 of the 14 Big 12 Conference Championships held, placing runner-up in 2013 and fourth in 2014.