Free Printable Daycare Forms
Field trip forms.
Free printable daycare forms will make running your in-home daycare even easier. Simply print and use immediately.
Field trip forms are mandatory if you are taking the children on any type of trip.You must have the parents sign in writing that their child(ren) have permission to go.
Parents need to be given this form in advance of any planned field trips . A simple fill in the blank form lets parents know where and when you are planning to go. Make sure each parent has signed the form prior to the trip.
Hand out reminders to the parents before the planned trip. Once the children realize their is a field trip planned... they will be very excited about it. Double check to make sure all field trip forms have been turned in.
This is my collection of field trip release forms. The first couple are general forms and can be used for any type of trip. Simply fill in the blanks to let the parents know the details and have them sign and return the bottom of the form prior to field trip day.
The second section of forms are for specific field trips. Choose the one that fits your planned trip and just fill in the blanks.
NOTE : All of the printable forms are intended for personal non-commercial use only . Daycare providers are welcome to print in quantity as needed. Just click on the form of your choice to be taken to the printable PDF file. You’ll need to have Adobe installed on your computer to see and print the files. If you don’t have it, you can get it free at get.adobe.com/reader/
Free Printable Daycare Forms - General Field Trip Forms
More Field Trip Release Forms:
Are you planning a specific field trip? Here are some simple fill in the blank forms for field trips to a pizza parlor, park, zoo or bakery. Simply print and use!
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Field Trip Permission Form
Planning and organizing field trips can be a lot of work. It can be hard to keep track of which children have permission to attend. Use this permission form for parents to fill out before their child's field trip!
Planning and organizing field trips can be a lot of work. Booking venues, school buses, preparing snacks, and informing parents of the trip are just the start! Once you have everything planned, it can be hard to keep track of which children have permission to attend. Use this permission form for parents to fill out before their child's field trip! You can print it out and leave all completed permission forms in one easy-to-access place.
This way you can ensure you are organized and well prepared leading up to your field trip!
Check out all our other daycare printable templates.
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DAYCARE FIELD TRIP forms | Child Care Printable Transportation Permission Slip
Description
This is a digital downloadable Field Trip Permission Form & Vehicle Transportation Form. These complete printable forms are designed for licensed childcare centers, in home daycares, and preschools.
Field trips are a huge liability for any center. When planning any trip, you must be sure that you have policies and safety procedures in place that will assure that children are kept safe while away from the center.
Parents need to be given exact details regarding the trip and give permission for their child to attend. It is also important that you as the provider, document the vehicle information and log when each child is loaded onto and off of the vehicle during the field trip.
How to use these forms:
1. Fill out the field trip permission form with the trip name, address, date, time, and cost. Specify if there is anything the child needs to bring. Example: sack lunch, jacket, or comfortable walking shoes. Copy the form and send home with each child to be signed by the parent and returned.
2. Fill out the vehicle form with the vehicle info, trip info, and list the children attending. Have this form located at the front desk and get a second signature from every parent acknowledging once more the trip and the vehicle the children will be riding on. On the day of the trip, check the form as each child is loaded onto the vehicle. Before you leave, make a copy of this form and leave it at front desk so that the center knows how many and what children are on the vehicle. Take the original form with you on the trip and check as each child leaves and re-enters the vehicle. Get the appropriate signatures as needed at the bottom and keep this form for your records.
*These forms are licensed and approved by the state of Georgia. Please check your state if there is a specific required form.
I have included both a word document and a pdf file for each form.
What you will receive:
*1 editable Word Doc field trip permission form
*1 PDF non-editable field trip permission form
*1 editable Word Doc vehicle transportation form
*1 PDF non-editable vehicle transportation form
Specifications:
* Instant Printable Download
* US Letter Size 8.5 x 11" (portrait)
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8 Field Trip and School Permission Forms to Make Your Life Easier
Because who has time to reinvent the wheel?
While some schools may be lucky enough to have transitioned to electronic permission slips, many are still relying on the same photocopies that they’ve had for years. Thankfully, we’ve got some spiffy new school permission forms templates to help you retire your old forms without too much heavy lifting.
1. Class Party or Project
When you’re planning a class party or project, this template is a great start. You can use it as is to address any concerns about allergies or adjust it to collect other information, like supply donations or even available volunteers.
Edit (doc) | Print (pdf)
2. School Dances
There comes a time in each student’s life when they’re presented with the opportunity to get down and funky with a group of their peers. At that time, it falls on many an adult to help students manage responsibilities and expectations. This permission slip helps do just that with student, guest, and guardian signatures, and much more.
Edit (doc) | Print (pdf)
3. Movies and Other Media
With all of the digital learning resources available nowadays, you may think permission slips for these tools are no longer necessary. As mindful as you may be in making your selections, you still might want to solicit specific approval for certain content. This quick and easy form is the way to do it.
Edit (doc) | Print (pdf)
Speaking of potentially sensitive content, sex ed likely requires permission, no matter what it’s called, what grade it’s for, or what class it’ll be in. In addition to documenting approval, this form provides information parents and guardians are sure to find useful before their student participates in any discussions.
5. Extracurricular Transportation
Kids today have an amazing number of options available when it comes to extracurricular activities—and just as many when it comes to getting to and from them. Coaches, leaders, and other staff will love having this form at the ready to get transportation permissions on file in record time.
6. Field Trip Lite
This is a great field trip permission slip without all the fuss. Just enter the facts and send it on its way.
7. Field Trip Plus
For those who sleep a little more easily at night when they have a bit of legalese covering their backsides, the additions in this two-pager may be the better choice. Plus, the added room in the layout gives you plenty of space to load up on trip details, if that’s more your style.
8. Overnight Field Trip
Fair warning: This one has a lot of fine print! But what else would you expect to counter the increasing liability that comes with an overnight field trip?
What school permission forms templates should we add to this list? Let us know in the comments and we’ll create more templates!
Plus, the best field trip ideas for every age and interest (virtual options too), you might also like.
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40 Field Trip Ideas For Daycares
We’ve compiled a list of 40 excellent field trip ideas for daycares. From local parks and playgrounds to farms and nature centers, there’s something on this list for everyone. And best of all, most of these trips are completely free!
Field trips are a great way to get your kids out of the house and explore the world around them. Plus, field trips are an excellent opportunity to socialize and learn new things together. But, coming up with new and exciting field trip ideas can be challenging. Especially if you’re on a budget.
What are you waiting for? Get planning!
- Local park – Take a walk or have a picnic lunch together
- Nature center – Go on a hike or explore the exhibits
- Zoo – See the animals and learn about their habitats
- Aquarium – Watch the fish swim and learn about ocean ecology
- Botanical garden – Smell the flowers and learn about different plant species
- Children’s museum – Touch, feel, and explore all the various exhibits
- Historic site – Walk through an old fort or visit a preserved home from Colonial times
- Art museum -Look at paintings and sculptures from different cultures and periods
- Planetarium – Learn about the stars and planets overhead
- Farm – Milk a cow, gather eggs or take a hayride
- Animal sanctuaries – Visit a pet store or animal shelter and learn about taking care of animals.
- Orchards – Explore how fruits are grown on trees.
- Greenhouses – Look at all the plants and veggies grown in greenhouses.
- Corn mazes – Get lost exploring a corn maze.
- Libraries – Visit a library or museum geared towards young children.
- TV/movie studios or Radio stations
- Places of worship – Learn about different religions.
- Fire stations – Ask to take a tour of your local fire station
- Police stations
- Ambulance services
- Factories – Does your local factory offer tours?
- Recycling depot – See how bottles and cans are recycled
- Downtown areas – Check out the skyscrapers
- Local businesses – Ask to tour your local grocery store or restaurant.
- Malls – Malls usually have fun kid play areas.
More Field Trip Ideas For Daycares
- Post offices – Help the kids to write letters and drop them off at the post office.
- Hospitals – See if your hospital has tours
- Government buildings – Check out city hall or the local courthouse
- Senior citizen homes – Make a craft and deliver them to senior homes
- Schools or Colleges – Vist your local university campus
- Amusement parks – Spend the day on rides
- Community gardens – Plant some flowers or veggies
- Natural landmarks: Scenic overlooks, waterfalls, caves, geysers, hot springs, national forests, national parks, deserts, plains, grasslands, mountains, lakes, rivers, oceans, tide pools, or beaches.
- Science center – Check out all the cool exhibits.
- Swimming pools or Splash parks
- Ice creams shop – Walk to your local ice cream shop
- Dentists / Doctor Offices – Call ahead and ask for a quick tour.
- Train Stations / Train Museum
- Indoor playground
- Attend a child-friendly performance at a local theatre, concert hall or other venues.
Field trips are fun for children to learn about their community and the world around them. They can help make friends and learn how to interact with others. We hope you have enjoyed our list of 40 fun field trip ideas for daycares.
Transportation Policy – Do You Need One
If you plan to transport your daycare children in your own vehicle, you should have a transportation policy signed by parents. A clear transportation policy can set expectations for everyone involved, help keep everyone safe, and make your life easier.
For More Infomation On How To Develop A Transporation Policy, CLICK HERE
Done For You Transportation Agreement
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How to plan a school field trip
Steps to planning a school field trip
- Commit to early planning
- Decide on your destination
- Get buy-in from administrators
- Contact the site
- Arrange transportation
- Plan food options
- Recruit chaperones
- Prepare students for the trip
- Get permissions from parents
Students love field trips — especially since they break up the normal school routine — but they’re often stressful for the educators who have to plan them. Pulling off a successful school field trip requires an enormous amount of preparation and organization, but it all translates into a rewarding educational experience for participants that has a long-lasting, positive impact.
According to a study cited by the National Education Association , students who took part in school field trips had better grades and graduation rates from both high school and college. They also eventually earned a higher income than their counterparts who hadn’t participated in such trips as students.
The hands-on, experiential learning students get from school field trips delivers a lot of other benefits — like increased knowledge retention, a more developed sense of independence, access to other cultures that broaden students’ horizons, and the chance to bond with other students and create life-long memories.
And the planning part? It doesn’t have to be daunting if you start early. Plus, we’re making it a little easier by giving you nine tips for organizing a successful school field trip and 23 field trip ideas.
9 steps to planning a successful school field trip
1. commit to early planning.
The earlier you begin planning, the less stressed you’ll be if and when obstacles arise. There are a lot of details to iron out, such as
- Researching and selecting a destination
- Getting feedback from administrators, parents, and students on the destination
- Planning the educational portion of the trip
- Getting parental permissions
- Arranging transportation
- Figuring out a meal plan
- Recruiting chaperones
Giving yourself a long lead time will help you tackle any unexpected snafus along the way.
2. Decide on your destination
Do some initial research and brainstorm potential school field trip destinations based on your learning objectives and curriculum goals. Consider location, cost of entry and parking, the ages and number of participants, the duration (e.g., a day-long excursion or an overnight trip), and any other key details that factor into the selection of an appropriate field trip destination.
Once you come up with a couple of good options, get feedback from colleagues, administrators, parents, and, if appropriate, the students themselves.
3. Get buy-in from administrators
Once you’ve decided on the ideal location for your field trip, be sure to get clearance from the appropriate administrators before you discuss trip details with students. You don’t want to get their hopes up if the administration rejects your carefully laid out plans!
Share the costs, the benefits of the trip for students, the days and times for the trip, and any other relevant details to help get the administration on board.
4. Contact the site
Once you have a “yes” from the powers that be, get in touch with the site and confirm that your preferred days and times are available. Make reservations if necessary, find out about group rate discounts and cancellation policies, pay any required deposits, and verify the site is accessible to those with disabilities. You can also share the number of children that will be in attendance and the special needs your students have, if any.
If it’s possible, conduct a site visit before the trip to get the lay of the land, locate the restrooms, note where students will be eating lunch, and any other relevant information it would be helpful to know before the field trip.
5. Arrange transportation
Now that you know where you’re going and when, it’s time to plan how you’re going to get there. You’ll likely travel by school bus, but if your group is smaller, you might get there in staff vehicles or even via public transportation. If you’re using school buses, you’ll need to reserve them in advance to be sure they’re available the day of your excursion, and you’ll have to fill out the required forms.
6. Plan food options
Of course, a day-long outing is going to require some serious planning, because no one wants a bunch of hungry kids on their hands!
There are a few options for food. Students can bring their own lunches, which can make things easier for everyone. Or you can make plans to eat at an onsite restaurant or cafeteria if one is available (which you may be able to reserve in advance).
Then there’s the option of eating at a restaurant, which might be the least palatable choice, given that kids might get unruly, you or they will have to handle money, and ordering could take a long time.
7. Recruit chaperones
Depending on the age of your students and the activities you’ve planned, it’s best to have a ratio of at least one adult to every 10 kids. If the students are younger, you may want more adults present.
You’ll need to recruit and confirm chaperones at least two to three weeks in advance, and be sure you have a list of alternates in case a chaperone has to drop out for any reason. Be clear with your chaperones that this is an educational trip and clearly share what you need them to do.
8. Prepare students (and parents) for the trip
Once all of your plans are in place and everyone’s excited, it will be time to share trip details with students and parents, and let them know what’s expected of them.
Hold an informational meeting for parents to discuss trip details, chaperone information, and rules and expectations regarding students.
Share trip rules with students and be clear about appropriate behavior. Let them know what the day’s itinerary looks like, what to bring, what to wear, and what not to bring (for example, anything of value that could get lost or stolen).
9. Get permissions from parents or guardians and automate the process where possible
Gathering permission slips from parents for school field trips is essential. Jotform can help simplify the process. If you want some tips to make this easier, check out our guide on how to collect online permission slips from parents .
We’ve also made it easy to automate your field trip planning with all the forms, tables, and templates you need for a successful school field trip:
- Field trip interest form
- Field trip permission form
- Field trip approval request form
- Field trip signup sheet
- Field trip permission slip template
And last, it probably goes without saying that you should be prepared in case you run into any emergencies. Bring along an emergency or first aid kit, and keep a list of parent contact information on hand.
Now that you have your planning to-dos sorted, how about some field trip ideas?
23 field trip destination ideas
Here are a few destinations that would make ideal learning experiences for students, depending on your curriculum goals and objectives:
- Botanical gardens
- Nature centers, bird sanctuaries, and wildlife refuges
- State and national parks and other natural attractions
- County and city parks
- Farms, orchards, greenhouses, and nurseries
- Community gardens
- Historic sites
- Planetariums
- Art galleries
- Cultural centers
- Radio and television stations
- Newspaper or local publication offices
- Police and/or fire stations
- Animal shelters
- Behind-the-scenes theater tours
- State Capitol Building and/or county buildings
- Local businesses
- Colleges and universities
If an onsite field trip isn’t feasible, you can plan a virtual school field trip as an alternative. Many of the organizations above can provide this service via video, guest speakers, demonstrations, or other presentations. Our handy virtual field trip registration form can get you started.
Try Jotform
Because Jotform loves educators, we have special pricing plans just for you. Get started today and receive a 50 percent educational discount for any paid plan . We have three plans to suit your needs:
- Bronze costs just $34 per month and includes 25 forms and 1,000 monthly submissions.
- Silver is $39 per month with 50 forms and 2,500 monthly submissions.
- Gold costs $99 per month and includes 100 forms and 10,000 monthly submissions.
We also offer a 30 percent discount on Jotform Enterprise for educational institutions. This powerful multiuser plan allows you to create beautiful, customized forms and protect response data securely online.
Hopefully, these nine steps, plus Jotform’s many resources for educators, will help you plan a stress-free school field trip that has a long-lasting, positive impact on everyone involved.
Photo by Norma Mortenson
Thank you for helping improve the Jotform Blog. 🎉
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Find simple and easy-to-use forms for any type of field trip with your in-home daycare children. Download and print PDF files for general or specific trips, and get parents' signatures beforehand.
A field trip consent form is a document that is given to the parent or guardian of a child asking for permission for the child to attend an event, such as a school, church, or similar organization. The events are usually off-site. The purpose of the form is to protect the school or organization against any liability should an accident occur.
A field trip permission slip allows a school or another organization to take children away from the facility for a day or longer. This is usually an educational trip, such as a zoo trip or a visit to a museum. This permission slip alerts the parents of the field trip and asks for permission ahead of time, which allows the parent to know about ...
Download a free field trip consent form for parents/guardians to sign for their child's participation in a school or organization-sponsored event. The form includes information on the event, transportation, emergency contact, and medical conditions.
A good permission slip template should include all of the necessary information, such as: the name of the child. the name of the organization or event. the date and time of the activity. the location. the purpose of the event or activity. any special instructions or requirements. The purpose of the event or activity is an essential feature to ...
FIELD TRIP PERMISSION FOR CHILD CARE JFS 01226 (Rev. 12/2016) Field Trip Information Date of trip Field trip destination and address ... school bus, public transportation, parent vehicles, provider vehicle and driver) During this field trip children will have access to water that is 18 inches or more in depth Yes No (If yes, a swimming ...
Field Trip Permission Form . Planning and organizing field trips can be a lot of work. Booking venues, school buses, preparing snacks, and informing parents of the trip are just the start! Once you have everything planned, it can be hard to keep track of which children have permission to attend. Use this permission form for parents to fill out ...
during activities on general field trips related to Happy House Daycare, as long as all normal and mandatory safety procedures have been taken _____ Child's Name _____ Parent Printed Name _____ _____ Parent/Guardian Signature Date This form is required by Licensing and will be kept in your child's file.
How to use these forms: 1. Fill out the field trip permission form with the trip name, address, date, time, and cost. Specify if there is anything the child needs to bring. Example: sack lunch, jacket, or comfortable walking shoes. Copy the form and send home with each child to be signed by the parent and returned. 2.
Aug 2, 2018. While some schools may be lucky enough to have transitioned to electronic permission slips, many are still relying on the same photocopies that they've had for years. Thankfully, we've got some spiffy new school permission forms templates to help you retire your old forms without too much heavy lifting. 1. Class Party or Project.
ROUTINE TRIP PERMISSION FOR CHILD CARE Routine Trip Information Routine Trip Destination(s) Date of Permission (valid for one year) Mode of Transportation (walking, school bus, public transportation, parent vehicles, provider vehicle and driver) During this trip children will have access to water that is 18 inches or more in depth. Yes No
Preparing for the Field Trip • Make a reservation (if applicable) at the intended destination. • Mark arrangements for transportation. • Prior to departing for the trip, secure a field trip permission/release form signed by a parent/guardian for every child who will attend the field trip. The field trip permission/release form includes ...
FIELD TRIP PERMISSION FORM Your child's Child Care will be attending a field trip to: Cost: ... _____, to attend the field trip to _____ on _____ from _____ a.m./p.m. to_____ a.m./p.m. Enclosed is $ _____ to cover the cost of the trip. (Exact cash or check made payable to the Child Care.) In case of an emergency, I give permission for my ...
Parental/Guardian Consent Form and Liability waiver. Mode of transportation to and from event: . As parent and/or legal guardian, i remain legally responsible for any personal actions taken by the above named minor participant. i agree on behalf of myself, my child named herein, or our heirs, successors and assigns, to hold harmless and deIHQG ...
Form provided by Child Care Aware® of North Dakota Health Consultants. Revised 8/19 Child Care Aware ® of North Dakota grants users permission to reproduce this document for educational purposes. Field trip address/location: _____ Date of field trip: _____
The field trip permission slip should contain information such as the cost of the trip, location, and activities to be undertaken. It lets the parent understand what their child will do on the trip. From the information provided on the slip, parents can assess whether there are special provisions that the school needs to provide for their child ...
40 Field Trip Ideas For Daycares. Local park - Take a walk or have a picnic lunch together. Nature center - Go on a hike or explore the exhibits. Zoo - See the animals and learn about their habitats. Aquarium - Watch the fish swim and learn about ocean ecology. Botanical garden - Smell the flowers and learn about different plant species.
Title: Field Trip or Other Off-Premises Activity Notification / Permission - Child Care Centers, DCF-F-CFS0058 Subject: Child Care Licensing Keywords
9 steps to planning a successful school field trip. 1. Commit to early planning. The earlier you begin planning, the less stressed you'll be if and when obstacles arise. There are a lot of details to iron out, such as. Researching and selecting a destination.
Form 2937, Child Care Licensing Waiver/Variance Request. Form 2940, Request for an Administrative Review (English and Spanish) Form 2941, Child Care Operation Sign-in/Sign-out Log. Form 2947, Child Care Center Personnel Information Record. Form 2962, Verification of Liability Insurance.
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