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Forbes Travel Guide offers world-class training in a variety of customizable formats that enhance service skills and inspire staff to elevate the guest experience.

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Elevate your team’s service skills through The Academy, an engaging and powerful learning platform built upon Forbes Travel Guide's 60 years of expertise in hospitality. The Academy offers on-demand flexibility for any size team, interactive activities, customizable learning paths and more. 

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What is group travel insurance?

• Coverage options
• Choosing the right plan

Purchasing and managing group policies

• Special considerations
• Final recommendations and tips

Group Travel Insurance: A Comprehensive Guide

Affiliate links for the products on this page are from partners that compensate us (see our advertiser disclosure with our list of partners for more details). However, our opinions are our own. See how we rate insurance products to write unbiased product reviews.

• Group travel insurance is a single policy that covers groups of 10 or more. 
• Everyone in the group must have the same itinerary and travel to the same destination.
• Shop early and compare quotes to get the best deal. 

Whether preparing for a large family reunion in another state, booking a business trip with colleagues, or traveling with your college crew to a new country, you might consider group travel insurance. Group travel insurance provides financial protection for trips of 10 or more groups. But apart from the party size requirements, it functions the same as other travel insurance policies. 

Here's what you need to know about group travel insurance — how to determine if you need it, different options, and tips to secure the best deal. 

Group travel insurance is a single travel insurance policy that protects everyone on a trip. The policies are available for groups of 10 or more. Unlike other insurance policies that only cover one person or family travel insurance that only covers related travelers, group travel insurance can cover any group traveling together. You do not have to be related.

Group travel insurance policies usually offer comprehensive coverage, including standard protections against lost luggage, legal fees, medical emergencies, trip cancellations, and more. 

Key Benefits of Group Travel Insurance

Cost-effectiveness.

Group travel insurance may be cheaper than buying separate policies for each individual traveler. Insurance companies may provide discounts for insuring multiple people, as this lowers administrative overhead per person. This is similar to how auto insurers offer rate reductions for consumers who insure multiple people under one policy. 

It's worth noting that group travel insurance costs depend on the insurer and your trip details. Comparing quotes can help you find the best rates on the coverages you need.

You can find our guide on the best cheap travel insurance here.

Simplified management

Group travel insurance might make sense if everyone in your group has the same itinerary and travels to the same destination. The main perk of group travel insurance versus separate policies for each person is that it streamlines the purchasing process. You can buy one policy instead of multiple.

But to make it work, your group needs to be organized. This is especially true if group members intend to split the cost of the policy. It's crucial to communicate well with the people in your group and ensure everyone is on the same page. 

Coverage Options

Common coverage features.

Most group travel insurance policies offer comprehensive coverage, which usually covers common travel issues like cancellations and medical emergencies. 

Here's what comprehensive group travel insurance covers :

• Trip cancellation insurance: If you need to cancel your trip, this coverage reimburses you for the cost of travel. Each policy includes a list of cancellation reasons that are covered.
• Travel insurance for baggage: This covers the cost of stolen or missing luggage.
• Emergency medical evacuation insurance : Covers the cost of transportation from one location to another due to an emergency medical situation.
• Travel medical insurance: If you need medical care due to illness or injury while traveling, this part of the policy covers the cost. 
• Trip interruption travel insurance: If you have to cut your trip short due to an unforeseen emergency, this helps pay for travel plan changes. 
• Trip delay travel insurance: If there are delays to your flight or another aspect of your trip, this covers extra costs associated with the delay. It might include reimbursement for meals or hotel expenses. 

Additional coverage options

You can customize your travel insurance policy with coverage options at an additional premium. These add-ons can be helpful to provide adequate coverage for your group's specific needs. Some examples include:

• Adventure and sports coverage: For planned activities that involved increased risk (e.g., hiking, scuba diving, skiing, etc.) 
• Special events coverage: For cancellations, interruptions, or other losses that occur during planned events (e.g., weddings, corporate events, excursions, etc.)
• Equipment coverage: For damage, loss, or theft of equipment or gear brought on the trip (e.g., sports equipment, tech, etc.)
• Pre-existing condition waiver : For those with pre-existing conditions to receive travel medical coverage while traveling

Choosing the right group travel insurance

Assessing group needs.

Assessing your group's needs can help you choose the right group travel insurance. Some factors to consider include but aren't limited to the duration and destination of your trip, the type of travelers and their needs (including their ages and any pre-existing conditions), planned activities, and the group's budget.

Comparing insurance providers

Depending on the details of your trip, group travel insurance might be cheaper than purchasing individual policies for each traveler. But that is not always the case. As you shop for group travel insurance, there are steps you can take to ensure you get the best deal.

Get multiple quotes

It's smart to compare quotes from several providers. Multiple quotes allow you to compare coverage options and pricing. You can use a travel insurance comparison site like SquareMouth or TravelInsurance.com . Or you contact providers directly. Once you know the price range for protection, you can select the provider that seems like the best fit. 

The best time to buy travel insurance is right after you make your first trip deposit. Your policy kicks in right away, which is helpful if an event occurs that forces you to cancel your trip. Additionally, an early purchase can be necessary to qualify for certain riders, such as pre-existing condition coverage and CFAR travel insurance .

Application and enrollment process

You should be prepared to provide the following information about your group when fielding quotes from travel insurance companies. 

• Trip dates 
• Travelers' names and date of birth
• Destination 
• Initial trip deposit date 
• Cost of trip per traveler (prepaid and nonrefundable expenses)

Your insurance company may ask for additional information, such as pre-existing medical conditions and planned activities. 

Policy management and claims

The coverage you select applies to everyone in the group. Each group member can make individual claims, which is helpful if only one or two people need to make a claim. But if everyone is involved, the entire group can file claims. 

Special Considerations for Group Travel Insurance

Tailoring policies to group type.

It's important to tailor your insurance policy based on the type of group and the trip to ensure adequate protection. For example, if you're traveling with senior members, you want your policy's medical coverage to include pre-existing conditions. If your trip has physical or outdoor activities, adventure and sports coverage is additional protection worth considering. 

A travel insurance agent can help you identify which coverages are necessary for your group's trip and find a policy that works for your group's budget.

Handling diverse member needs

Handling the diverse needs of group members within a single policy requires careful attention to policy details, including coverage specifics and deductibles. Start by thoroughly reviewing the policy to understand the included coverages and associated deductibles. If certain coverages are unnecessary for your group, ask your insurer whether they can be removed to reduce costs. 

You may want to look for a policy with add-ons or customizable options. This allows you to tailor the coverage to meet the specific needs of different group members. Additionally, consider raising the deductible to lower the premium. However, ensure the deductible amount is affordable for all members in case a claim needs to be filed. This ensures your group has adequate protection while accommodating the diverse financial needs of the group.

Group travel insurance final recommendations and tips

Best practices for group leaders.

Before your trip, communicate insurance details like coverage inclusions, exclusions, deductibles, and how to file a claim with your group. It also helps to maintain policy documents in case an unexpected event arises. 

You and your group should also establish a contingency plan and save your insurance's emergency hotline contact number for medical emergencies, natural disasters, or other travel disruptions.

Resources for further information

For further information on group travel insurance, check out:

• Insurance companies' websites for information about coverage options, exclusions, and getting a quote. 
• Travel insurance comparison sites allow users to compare policies from multiple providers at once based on coverage, price, and other factors. Some examples of comparison websites include InsureMyTrip , Squaremouth, and VisitorsCoverage . 
• Travel agencies to help you book your trip and pick group travel insurance based on your itinerary. 
• Consumer review sites like Trustpilot and ConsumerAffairs to read first-hand testimonials by real users on their experience with a company. 

Group travel insurance FAQs

Group travel insurance typically requires a minimum of 10 travelers to qualify for group travel insurance, but this varies by provider.

Yes, many group travel insurance policies offer options for various activities specific to the group's needs and travel itinerary, such as adventure and sports, special events, and equipment coverage. 

Group travel insurance can be more cost-effective per person than individual policies, especially for larger groups. Compare quotes from various insurance providers to get the best deal on the coverages you need. 

If one member  of a group travel insurance plan has an issue, that member can file a claim with the travel insurance company individually. That's why it's important for every member to be familiar with the claims process in case an issue arises. 

A group leader should consider the group's specific needs, planned activities, destination-specific risks, and the group's budget when choosing a travel insurance policy. 

Editorial Note: Any opinions, analyses, reviews, or recommendations expressed in this article are the author’s alone, and have not been reviewed, approved, or otherwise endorsed by any card issuer. Read our editorial standards .

Please note: While the offers mentioned above are accurate at the time of publication, they're subject to change at any time and may have changed, or may no longer be available.

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Preventing Vacation and Travel Scams: A Consumer’s Guide

The excitement of an upcoming vacation can quickly turn into dread if you’re a victim to vacation scams targeting unsuspecting travelers.

With the rise of online booking platforms and social media, scammers have been quick to capitalize on the opportunity to steal travelers’ money and personal information.

Here is a guide to help safeguard against nefarious actors and their schemes.

Planning and Booking Tips

• Research : One of the first steps in planning any vacation typically involves doing your research on your destination. It’s important that you also research the authenticity of any vacation booking platform or location before using it.
• Check the Reviews : Search for reviews of the booking platform and destination to ensure they’re reputable. If the property has only glowing reviews but only on one platform or the reviews all sound the same, it could be a red flag. Ensure you’re checking reviews on multiple websites to confirm they’re authentic.
• Reverse Image Search : Fake vacation rentals often use stolen photos of legitimate properties. Running a reverse image search on the photos of the location prior to booking can identify if the photos are being used elsewhere for a different listing or property.
• Read the Fine Print : Before registering for any website, it is important to carefully review the site’s booking policies, terms and conditions, particularly when it comes to cancellation and refund policies.
• Phishing Awareness : It is important to remain vigilant of phishing attempts through email, text and other digital messages. Clicking a phishing link can enable scammers to install malware on your device to steal your personal information. Scammers have been known to impersonate legitimate businesses, including travel agencies and booking platforms, as well as use fake online advertisements for travel deals to lure unsuspecting victims. Be cautious of clicking any unsolicited links, and if a deal seems too good to be true, it likely is. Spelling mistakes, branding that doesn’t look quite right and poor image quality can be red flags that it’s a scam.
• Verify Your Host : Whenever booking your stay, it is important to research the legitimacy of the host or company renting the property as well. Look for hosts that are responsive and consistent in their communications and verify their legitimacy through the booking platform wherever possible.
• Protect Your Personal and Payment Information : Ensure you’re booking your trip in a way that will protect your sensitive information. Never book a trip or send your financial information via an unsecured network. Using a VPN or your device’s data plan instead can help prevent scammers from intercepting your information. Scammers may even offer a “discount” for sending payment via a particular platform or via gift cards, cash or cryptocurrency. These are red flags the deal is too good to be true and a scammer is trying to steal your information.

Also, never hand your phone over to a stranger. Scammers ask unsuspecting victims to donate money for fundraisers and other reasons. Once you hand them your phone for payment, they quickly enter a large dollar payment and run off. This leaves you with little recourse if the payment was issued by your device.

• Notify Your Bank : Banks are continuously attempting to protect your accounts. As part of this effort, transactions occurring in a locality where you don’t reside may get flagged or be blocked by their systems, especially ones in another country. To prevent any inconvenience and to assist your bank in combatting fraud, it is helpful to notify your bank when you are traveling, especially internationally.
• Social Media Posting: Be cautious about posting on social media that you are on vacation and where you are. This could broadcast to a would-be burglar that your home is unoccupied.
• Remain Diligent About Reviewing Account Activity: If a scammer does manage to gain access to your accounts, quick identification of unauthorized access along with immediately notifying your bank will help thwart them and limit the financial damage.

Vacation season should be an exciting time filled with joy and memories that can last a lifetime. By taking precautions, staying informed and adopting secure booking practices, you can help protect your finances and ensure your vacation is filled with happy memories.

Robert Eastwood is Senior Vice President, Chief Information Security Officer at WSFS Bank. He has more than 25 years of experience in the information securit...

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How to Get to Labuan Bajo

Labuan Bajo Travel Guide

Once very remote and hard to get to, nowadays Labuan Bajo is well connected and much easier to reach. Labuan Bajo is located on Flores. The nearest Airport is “Komodo International Airport” which is just 10min away from Labuan Bajo by car. The location makes it quite easy to get to your final destination. Many travelers choose Labuan Bajo as one of their travel excursions during their Bali holiday, often to visit Komodo Island National Park to see the famous Komodo Dragons. Others skip Bali and travel “directly” to Labuan Bajo taking flights from Jakarta or Surabaya and travel onwards to other destinations in Indonesia such as Raja Ampat or Manado as part of a diving and snorkelling adventure.

Nearest Airport Komodo International Airport (LBJ)

Arrivals at LBJ

Departures from LBJ

To experience Labuan Bajo some travelers join a Livaboard Cruise as part of a Diving or Snorkeling Adventure across the archipelago.

By Air: The most convenient way to get to Labuan Bajo from Bali is by taking a direct flight from Ngurah Rai International Airport (DPS) in Bali to Komodo Airport (LBJ) in Labuan Bajo.

From Other Destinations in Indonesia:

Jakarta: Direct flights are available from Soekarno-Hatta International Airport (CGK) to Komodo Airport.

Surabaya: Direct flights are also available from Juanda International Airport (SUB) to Komodo Airport.

Arrivals at Komodo International Airport LBJ

Departures from komodo international airport lbj, labuan bajo essentials.

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