invitation letter for parents to visit netherlands

Written Samples

15 netherland visa invitation letter samples.

Are you planning to visit the Netherlands but struggling to write the perfect invitation letter?

Look no further!

Netherland Visa Invitation Letter Samples

In this comprehensive guide, we’ve compiled fifteen exemplary Netherland visa invitation letter samples to help you craft a compelling and successful letter.

Whether you’re inviting a family member, friend, or business associate, these templates will provide you with the inspiration and structure needed to create a persuasive invitation.

Get ready to boost your chances of securing that coveted Netherlands visa!

Subject: Invitation to Visit the Netherlands

Dear [Name],

I hope this letter finds you well. I am writing to extend a warm invitation for you to visit me in the Netherlands from [date] to [date]. As your [relationship], I would be delighted to host you at my home in [city] and show you the beauty and culture of this wonderful country.

During your stay, we can explore the iconic tulip fields, visit world-renowned museums, and indulge in delicious Dutch cuisine. I will ensure that your accommodations are comfortable and that you have an unforgettable experience.

Please let me know if you have any questions or concerns regarding your trip. I look forward to welcoming you to the Netherlands soon!

Best regards,

[Your Name]

Subject: Invitation to Attend Business Conference in Amsterdam

On behalf of [Company Name], I am pleased to invite you to attend the [Conference Name] in Amsterdam, Netherlands, from [date] to [date]. As a valued business partner, your presence at this event would greatly contribute to its success and provide an excellent opportunity for networking and knowledge sharing.

The conference will be held at the prestigious [Venue], and we will cover your accommodation and travel expenses. During your stay, you will have the chance to attend informative seminars, engage in discussions with industry experts, and explore the vibrant city of Amsterdam.

Please confirm your attendance by [date], and we will proceed with making the necessary arrangements for your visa application and travel. If you have any questions or require further information, please do not hesitate to contact me.

We look forward to your participation in this exciting event.

[Company Name]

Sample Three

Subject: Invitation to Family Reunion in Rotterdam

I am thrilled to invite you to a long-awaited family reunion in Rotterdam, Netherlands, from [date] to [date]. It has been far too long since we last gathered as a family, and I cannot wait to see you and catch up on all the wonderful moments we’ve missed.

Our reunion will take place at [Location], where we have planned a series of fun activities and events for everyone to enjoy. From boat tours along the picturesque canals to visits to historic landmarks, there will be something for everyone.

I will be hosting you at my home during your stay, ensuring that you have a comfortable and memorable experience. Please let me know your travel preferences, and I will assist you in making the necessary arrangements.

I am counting down the days until we are reunited in the beautiful city of Rotterdam. If you have any questions or need further information, please do not hesitate to reach out.

Sample Four

Subject: Invitation to Attend Art Exhibition in The Hague

It is with great pleasure that I invite you to attend the opening of my art exhibition, “[Exhibition Name],” at the prestigious [Gallery Name] in The Hague, Netherlands, on [date]. As an esteemed art collector and critic, your presence would be an honor and a testament to the significance of this event.

The exhibition will showcase a carefully curated selection of my latest works, exploring themes of [theme] and [theme]. I believe that your discerning eye and insightful feedback would be invaluable in furthering the dialogue surrounding these pieces.

During your stay in The Hague, I would be delighted to provide you with accommodations at the luxurious [Hotel Name] and arrange for a private tour of the city’s most renowned art institutions. Please let me know your preferred travel dates, and I will ensure that all necessary arrangements are made for your visa application and journey.

I eagerly await your response and the opportunity to share my work with you in person. If you have any questions or require additional information, please do not hesitate to contact me.

Warmest regards,

Sample Five

Subject: Invitation to Attend Wedding Ceremony in Utrecht

It is with immense joy that [Partner’s Name] and I invite you to celebrate our love and union at our wedding ceremony in Utrecht, Netherlands, on [date]. Your presence on this special day would mean the world to us, as we embark on this new chapter in our lives.

The ceremony will take place at the charming [Venue], followed by a reception filled with music, dancing, and delectable Dutch cuisine. We have arranged for your accommodation at the nearby [Hotel Name], ensuring that you have a comfortable and convenient stay.

Please let us know if you will be able to join us in Utrecht for this momentous occasion. We would be more than happy to assist you with any visa requirements or travel arrangements needed.

We cannot wait to share this incredible moment with you and create unforgettable memories together.

With love and anticipation,

[Your Name] and [Partner’s Name]

Subject: Invitation to Participate in Sports Tournament in Eindhoven

On behalf of the [Sports Organization], I am excited to invite you to participate in the [Tournament Name] in Eindhoven, Netherlands, from [date] to [date]. As a highly skilled [sport] player, your presence would greatly enhance the level of competition and excitement at this prestigious event.

The tournament will feature top athletes from around the world, competing in state-of-the-art facilities. We will provide you with accommodations at the [Hotel Name], conveniently located near the tournament venue, as well as transportation to and from the airport.

During your stay in Eindhoven, you will have the opportunity to attend training sessions, engage with fellow athletes, and explore the vibrant city known for its innovation and technology.

Please confirm your participation by [date], and we will initiate the process of securing your visa and making the necessary travel arrangements. If you have any questions or require further information, please do not hesitate to contact me.

We look forward to welcoming you to Eindhoven and witnessing your exceptional skills on the [sport] field.

[Sports Organization]

Sample Seven

Subject: Invitation to Attend Medical Conference in Groningen

It is with great pleasure that I invite you to attend the [Conference Name] in Groningen, Netherlands, from [date] to [date]. As a leading expert in [medical field], your participation in this conference would greatly contribute to the exchange of knowledge and advancements in the field.

The conference will feature keynote speeches, panel discussions, and workshops led by renowned medical professionals from around the world. We will provide you with accommodations at the [Hotel Name], located in the heart of Groningen, and cover your travel expenses.

During your stay, you will have the opportunity to network with fellow medical professionals, learn about the latest research and innovations, and explore the charming city of Groningen, known for its rich history and vibrant cultural scene.

We eagerly anticipate your participation in this groundbreaking medical conference.

[Organization Name]

Sample Eight

Subject: Invitation to Attend Film Festival in Rotterdam

I am thrilled to invite you to attend the [Film Festival Name] in Rotterdam, Netherlands, from [date] to [date]. As a respected figure in the film industry, your presence would greatly enhance the prestige and excitement of this celebrated event.

The festival will showcase a diverse selection of films from around the world, featuring both established and emerging filmmakers. We will provide you with accommodations at the luxurious [Hotel Name], located in the heart of Rotterdam, and arrange for transportation to and from the festival venues.

During your stay, you will have the opportunity to attend exclusive screenings, participate in Q&A sessions with filmmakers, and engage in discussions with fellow industry professionals. Additionally, you will have the chance to explore the vibrant city of Rotterdam, known for its striking architecture and thriving arts scene.

Please let us know your availability and any specific requirements you may have, and we will work diligently to ensure that your experience at the [Film Festival Name] is truly unforgettable.

We eagerly await your response and the opportunity to welcome you to Rotterdam for this extraordinary celebration of cinema.

[Film Festival Name]

Sample Nine

Subject: Invitation to Attend Music Festival in Amsterdam

It is with great excitement that I invite you to attend the [Music Festival Name] in Amsterdam, Netherlands, from [date] to [date]. As a passionate music lover and influential figure in the industry, your presence would greatly contribute to the energy and atmosphere of this incredible event.

The festival will feature an eclectic lineup of artists from various genres, performing across multiple stages in the iconic city of Amsterdam. We will provide you with accommodations at the trendy [Hotel Name], conveniently located near the festival grounds, and arrange for transportation to and from the venue.

During your stay, you will have the opportunity to immerse yourself in the vibrant music scene, connect with fellow music enthusiasts, and explore the enchanting city of Amsterdam, renowned for its picturesque canals, rich history, and thriving cultural life.

Please let us know your availability and any special requests you may have, and we will work diligently to ensure that your experience at the [Music Festival Name] is truly memorable.

We cannot wait to welcome you to Amsterdam and share in the joy of music together.

With great anticipation,

[Music Festival Name]

Subject: Invitation to Attend Book Launch in Maastricht

It is with immense pleasure that I invite you to attend the launch of my latest book, “[Book Title],” in Maastricht, Netherlands, on [date]. As a respected figure in the literary world, your presence would be an honor and a testament to the significance of this event.

The book launch will take place at the charming [Venue], where I will be reading excerpts from the book, engaging in discussions with attendees, and signing copies for readers. We will provide you with accommodations at the elegant [Hotel Name], located in the heart of Maastricht, and arrange for transportation to and from the event.

During your stay, you will have the opportunity to explore the enchanting city of Maastricht, known for its medieval architecture, vibrant cultural scene, and delightful cuisine. We would be delighted to arrange a personalized tour of the city’s most notable landmarks and hidden gems.

Please let us know your availability and any specific requirements you may have, and we will work diligently to ensure that your experience in Maastricht is truly unforgettable.

I eagerly await your response and the opportunity to share this special moment with you.

Sample Eleven

Subject: Invitation to Attend Fashion Show in Antwerp

I am thrilled to invite you to attend the [Fashion Show Name] in Antwerp, Netherlands, on [date]. As a highly influential figure in the fashion industry, your presence would greatly elevate the prestige and excitement of this spectacular event.

The fashion show will showcase the latest collections from both established and emerging designers, highlighting the cutting-edge trends and innovative designs that define the industry. We will provide you with accommodations at the chic [Hotel Name], located in the heart of Antwerp’s fashion district, and arrange for transportation to and from the event venue.

During your stay, you will have the opportunity to network with fellow fashion enthusiasts, engage in discussions with designers and industry professionals, and immerse yourself in the vibrant fashion scene of Antwerp, renowned for its avant-garde style and creative energy.

Please let us know your availability and any special requests you may have, and we will work diligently to ensure that your experience at the [Fashion Show Name] is truly unforgettable.

We eagerly await your response and the opportunity to welcome you to Antwerp for this extraordinary celebration of fashion.

[Fashion Show Name]

Sample Twelve

Subject: Invitation to Attend Culinary Festival in Rotterdam

It is with great pleasure that I invite you to attend the [Culinary Festival Name] in Rotterdam, Netherlands, from [date] to [date]. As a renowned food critic and culinary expert, your presence would greatly enhance the flavor and excitement of this delectable event.

The festival will feature a diverse array of culinary delights from top chefs and restaurants across the Netherlands, showcasing the country’s rich gastronomic heritage and innovative cuisine. We will provide you with accommodations at the luxurious [Hotel Name], located in the heart of Rotterdam, and arrange for transportation to and from the festival venues.

During your stay, you will have the opportunity to sample an array of mouthwatering dishes, attend cooking demonstrations and workshops, and engage in discussions with fellow food enthusiasts and culinary professionals. Additionally, you will have the chance to explore the dynamic city of Rotterdam, known for its striking modern architecture and vibrant food scene.

Please let us know your availability and any dietary preferences or requirements you may have, and we will work diligently to ensure that your experience at the [Culinary Festival Name] is truly unforgettable.

We eagerly await your response and the opportunity to welcome you to Rotterdam for this extraordinary celebration of food and flavor.

[Culinary Festival Name]

Sample Thirteen

Subject: Invitation to Attend Theater Festival in Utrecht

I am delighted to invite you to attend the [Theater Festival Name] in Utrecht, Netherlands, from [date] to [date]. As a highly respected figure in the theater community, your presence would greatly contribute to the artistic richness and excitement of this extraordinary event.

The festival will showcase a diverse selection of theatrical performances from both established and emerging artists, spanning various genres and styles. We will provide you with accommodations at the charming [Hotel Name], located in the heart of Utrecht’s historic city center, and arrange for transportation to and from the festival venues.

During your stay, you will have the opportunity to attend captivating performances, participate in workshops and discussions with fellow theater professionals, and immerse yourself in the vibrant cultural scene of Utrecht, known for its picturesque canals, stunning medieval architecture, and thriving arts community.

Please let us know your availability and any specific requirements you may have, and we will work diligently to ensure that your experience at the [Theater Festival Name] is truly unforgettable.

We eagerly await your response and the opportunity to welcome you to Utrecht for this extraordinary celebration of theater and the performing arts.

  [Your Name]

[Theater Festival Name]

Sample Fourteen

Subject: Invitation to Attend Technology Conference in Eindhoven

It is with great excitement that I invite you to attend the [Technology Conference Name] in Eindhoven, Netherlands, from [date] to [date]. As a leading figure in the tech industry, your presence would greatly enhance innovation and knowledge-sharing at this groundbreaking event.

The conference will bring together top experts, researchers, and industry leaders to discuss the latest advancements and trends in technology. We will provide you with accommodations at the state-of-the-art [Hotel Name], located in the heart of Eindhoven’s technology hub, and arrange for transportation to and from the conference venue.

During your stay, you will have the opportunity to attend keynote speeches, panel discussions, and interactive workshops, engaging with fellow tech enthusiasts and professionals from around the world. Additionally, you will have the chance to explore the dynamic city of Eindhoven, known for its cutting-edge technology, innovative startups, and vibrant entrepreneurial spirit.

Please let us know your availability and any specific requirements you may have, and we will work diligently to ensure that your experience at the [Technology Conference Name] is truly unforgettable.

We eagerly await your response and the opportunity to welcome you to Eindhoven for this extraordinary celebration of technology and innovation.

[Technology Conference Name]

Sample Fifteen

Subject: Invitation to Attend Sustainability Summit in Amsterdam

I am honored to invite you to attend the [Sustainability Summit Name] in Amsterdam, Netherlands, from [date] to [date]. As a leading figure in the field of sustainability and environmental conservation, your presence would greatly contribute to the critical discussions and initiatives at this vital event.

The summit will bring together top experts, policymakers, and industry leaders to address the most pressing environmental challenges of our time and explore innovative solutions for a sustainable future. We will provide you with accommodations at the eco-friendly [Hotel Name], located in the heart of Amsterdam, and arrange for transportation to and from the summit venue.

During your stay, you will have the opportunity to participate in thought-provoking discussions, attend workshops and presentations, and engage with fellow sustainability advocates and professionals from around the world. Additionally, you will have the chance to explore the stunning city of Amsterdam, known for its picturesque canals, rich history, and progressive environmental policies.

Please let us know your availability and any specific requirements you may have, and we will work diligently to ensure that your experience at the [Sustainability Summit Name] is truly impactful and memorable.

We eagerly await your response and the opportunity to welcome you to Amsterdam for this crucial gathering of minds and voices in the pursuit of a sustainable future.

[Sustainability Summit Name]

These fifteen Netherlands visa invitation letter samples cover a wide range of purposes, from personal visits and family reunions to professional conferences and cultural events.

By tailoring these templates to your specific situation and adding personal touches, you can create a compelling and persuasive invitation letter that will greatly increase your chances of securing a Netherlands visa.

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Schengenvisa.info

July 5, 2021 by Editorial office

Invite someone to the Netherlands

Schengen Visitor Insurance OOM

Please note: Allianz Travel Risk Insurance is no longer offered and Allianz will permanently stop offering this insurance as of July 1. We offer you the Schengen Visitor Insurance from OOM Insurance as an excellent alternative!

✔ More than meets all requirements for a Schengen visa application.

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✔ The policy by email (iDEAL, credit card or PayPal) within 1 hour.

✔ Also for people over 70 years old

✔ Coverage for medical costs up to a maximum of €500.000

✔ VISA GUARANTEE: If your Schengen visa is rejected, you will receive the premium back.

✔ Liability can possibly be co-insured.

The Schengen Visitor insurance is the best choice for the successful application for a Schengen visa !

Would you prefer to receive the policy in English? Click here: Calculate premium and finalize .

More information about OOM's Schengen insurance:

• Coverage overview Schengen Visitor Insurance
• Policy conditions Schengen Visitor Insurance
• Schengen Visitor Insurance Insurance Card

If you are going to invite someone from outside the EU to come to the Netherlands, such as a friend, partner or family member, you may need to apply for a short-stay Schengen visa. Whether your guest needs a visa depends on his or her nationality .

If that is the case, then you can too guarantee for your foreign guest. There are a number of things that need to be done in advance documenten are collected and completed. There must also be a so-called travel medical insurance .

Inviting a foreign guest to visit the Netherlands

If you want to invite someone who needs a visa for his trip to the Netherlands (and who is allowed to stay with you), then this person needs a 'certificate of sponsorship and/or private accommodation' in order to obtain a visa. A condition is that the visit does not exceed 90 days.

What is a guarantee statement and what do I sign for?

​With the guarantor statement you let the Dutch authorities know that you are guarantor for the costs of a foreign national's stay in The Netherlands . You also guarantee that this foreign national will leave the Netherlands on time. The guarantee statement states exactly what this means for you.

In any case, this text on the guarantee form is important:

I (the undersigned) hereby declare that I guarantee the payment of the costs of accommodation, medical care and repatriation caused by the person mentioned under 4. for a period of 5 years or a shorter period than the stay of the person. alien, counting from the entry of that person into the Schengen territory, up to a maximum of € 10.000 per year, insofar as these costs would otherwise be borne by the State and/or public bodies. The guarantee ends if it can be sufficiently demonstrated that the person referred to under 4. has left the Schengen area (such as an exit stamp affixed by a Schengen State or entry stamp affixed by an authority responsible for border control in the country of origin).

Can I act as guarantor for several persons from abroad?

In principle, you can guarantee a maximum of 2 adults (+ possibly 1 or 2 children) at the same time. You must complete a separate 'Proof of sponsorship and/or accommodation' form for each person and have it legalized. It is ultimately up to the Dutch representation or Consular Service Organization (CSO) to decide whether and for how many people someone can act as a guarantor at the same time.

Why is medical travel insurance important and what requirements should it meet?

A medical travel insurance offers (financial) security to both the guarantor and the foreign guest. Therefore, take out medical travel insurance yourself and send the policy to the visa applicant by e-mail.

To apply for a Short Stay Visa (Schengen Visa), it is mandatory to take out medical travel insurance. The insurance must meet the following EU conditions:

• The validity of this travel insurance must be equal to the total visa period.
• The travel insurance must be valid in all Schengen countries (minimum Europe coverage).
• The travel insurance must cover repatriation costs and urgent medical expenses.
• The cover for medical costs must be at least € 30.000.

Frequently asked questions and answers about the guarantee

Read below frequently asked questions and answers about the guarantee, if you want to invite someone to come to the Netherlands.

With a guarantee you stand surety for the foreign guest. You are a financial guarantee for the costs that the Dutch state has to incur for the foreign national, should something go wrong. You sign that you guarantee the payment of the costs of the stay, medical care and repatriation of your foreign guest. The most important risk you run with a guarantee is therefore a financial risk.

Do you guarantee your foreign guest or partner? Then take out the medical travel insurance yourself and send the policy to the visa applicant by e-mail. Travel insurance is also for your financial protection. After all, you are financially responsible for any medical costs and these can be significant. If you take out a policy, we advise you to ensure that you are the policyholder (premium payer) and your guest is the insured. The advantage of this is that any damage payment will be transferred to you and not to your guest's bank account. Also take out Schengen insurance with a Dutch insurer. With a Dutch travel insurer you are subject to Dutch law. Dutch insurers are under strict supervision and are usually more reliable than foreign insurers.

Usually this is not necessary. If you have AVP (liability insurance for private individuals), guests are also insured, insofar as their liability is not covered by other insurance. If necessary, contact your AVP insurer.

Legalization of a signature means that an official on behalf of the mayor declares that your signature on a certain document is 'genuine'. He or she compares it with the signature on your ID. With the signature you will receive a stamp with date. By legalization, the municipality declares that a signature has been placed on a document by the person who had to sign the document. Legalization of the signature says nothing about the correctness of the contents of the document; only about the authenticity of the signature.

There are fees (costs) associated with the legalization of your signature by the municipality, which differ per municipality, which vary between € 9 and € 20. Check the website of your municipality for the exact amount.

The validity period of the legalization of a 'Proof of sponsorship/accommodation' is not legally established, but 3 months is often used. However, not all embassies and consulates use the same validity period. Therefore, always contact the relevant Dutch representation for the most up-to-date information.

Yes, this is possible. You must complete a separate 'Proof of sponsorship and/or accommodation' form for each person. You must also have your signature legalized for each form.

This is only necessary if it concerns a guarantee and only if you are married or have a registered partnership.

Yes, that's possible. Both persons must complete the 'Proof of sponsorship and/or private accommodation' form. Both must also have their signature legalized by the municipality.

To be able to provide a financial guarantee, you must have a sustainable and sufficient income to have. This means at least 100% minimum wage gross income excluding holiday pay). On January 1, 2019, this amount was € 1.615,80 per month. This standard amount is updated once every six months. You can use this income as a guarantor for one or more people, but the income requirement remains unchanged.

The guarantee ends as soon as the foreign national has demonstrably left the Schengen area. A new guarantee is therefore officially required for a new visit to the Netherlands. As long as a foreign national still resides within the Schengen area, a Dutch guarantor can be held responsible for any costs for another 5 years.

An invitation letter was used for a visa application in the distant past, but since the advent of form  Proof of guarantee and/or private accommodation  the invitation letter has been deleted. You are therefore not obliged to draw up an invitation letter. If you feel the need to explain something, you can of course decide to draw up such a letter. It is important to keep it short and businesslike.

Related Topics:

• Guarantee your foreign partner
• What is guaranteeing a visa?
• Requirements to guarantee visitors from abroad
• Why is travel insurance important for a visa guarantee?

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• Privacy Policy

The sole purpose of this website is to provide practical information about a Schengen visa. We are not affiliated with the EU, the Dutch government or the IND. No rights can be derived from the texts on this website. Always check with the official authorities for the most recent information and regulations.

How do I apply for a short-stay Schengen visa for the Netherlands?

Normally, you apply for your short-stay Schengen visa in the country where you live. Exactly how and where varies from country to country. The visa allows you to travel freely within the Netherlands and other Schengen countries for a maximum of 90 days within a 180-day period.

Applying for a short-stay Schengen visa

You can find out where to apply for a short-stay Schengen visa on www.netherlandsworldwide.nl. This varies from country to country.

Possibly no visa required

The Schengen countries have made agreements with certain countries. This means you may not need a visa. You can check whether you need a visa or not .

Travelling on a short-stay Schengen visa

A short-stay Schengen visa lets you visit the Netherlands and other Schengen countries for a maximum of 90 days within a 180-day period. Your visa will be valid for a specific period. This period may be shorter than 90 days. 

Applying for an emergency visa in the event of illness or a funeral

If you need to visit a family member in the Netherlands urgently, a family member in the Netherlands can apply for an emergency visa for you. This could be to attend a funeral or visit a terminally ill relative, for instance. The Immigration and Naturalisation Service (IND) decides whether you are entitled to an emergency visa. To apply for an emergency visa you should contact the IND .

Emergency visas are short-stay visas but they are not Schengen visas. Your visa only allows you travel to the Netherlands and visit the Netherlands. 

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How can I invite friends/family from abroad for short stay?

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You can do the online application of the website of the IND. Before handing the form in you need to get a stamp at the municipality of Rotterdam. You can an appointment on the website of the municipality by clicking here .

We value your privacy

Privacy overview.

You want to come to the Netherlands for a maximum of 90 days. 

Receiving visitors

Are you a non-EU/EEA student living in the Netherlands with a student residence permit, and do you have a family member who would like to visit you here? A spouse, parent / caretaker or child?

They may need to apply for a visa and/or Dutch residence permit. The immigration process for visiting relatives of students depends on the duration of their stay.  

Please be aware :

Erasmus University Rotterdam (EUR) only facilitates the immigration procedure for those who are officially registered as full-time students at EUR. The university has absolutely no involvement or influence in the immigration procedures for visiting family members of students.

Non-EU/EEA family members coming to the Netherlands for short visits

Depending on their nationality*, relatives who wish to visit you for less than 90 days may need a Short Stay Schengen visa to visit you in the Netherlands.

• They should apply for the Short Stay Schengen visa at a Dutch embassy or consulate.
• In most cases an official  invitation letter  (document is in Dutch) from your side is required.
• If there is a chance your relative will stay for more than 90 days, they will need to apply for an mvv and/or Dutch residence permit.

*Check this list of nationalities  to see if your relatives are exempt from the visa requirement for stays of less than 90 days

More information

See the website of the Dutch Immigration Services (IND) on  short stay visa application procedures . 

Non-EU/EEA relatives staying with you in the Netherlands for a period of more than 90 days

A non- EU/EEA relative (spouse, registered partner or child) who will stay with you in the Netherlands for more than 90 days will need a Dutch residence permit.

In most cases they will also need a provisional residence permit (mvv), which needs to be collected at a Dutch embassy before they travel to the Netherlands. 

Relatives who require an mvv :

• Relatives who need an mvv must wait to collect their mvv sticker at their Dutch embassy outside  of the Netherlands - before  entering the country to join you;
• Once approval for your relative’s mvv is issued they can collect the mvv sticker at their local Dutch embassy and may then travel to the Netherlands.
• You submit the application to the Dutch embassy (outside the Netherlands). This is called an MVV-DIP application. Your relative needs to wait for an approval outside of the Netherlands, and collects the mvv sticker at the Dutch embassy upon approval.

Relatives who do not require an mvv:

While it’s possible to start the residence permit application process upon their arrival in the Netherlands, the IND advises they submit the application and wait for the outcome while still abroad. This will prevent disappointment if your relatives are unable to enter the country due to an unapproved application.

• Information about the provisional residence permit (mvv) requirements
• Information on the immigration procedures for family members
• https://ind.nl/en/residence-permits/family-and-partner

Consequences

Bringing a family member to the Netherlands while you study at EUR is no small matter!

First and foremost, you will be the legal sponsor of any family member who comes to the Netherlands to be with you during your studies at EUR. Matters you should think about carefully in advance are:

• You will be asked by the IND to prove you have a solid financial plan, and sufficient financial means, to support yourself and family member(s) while you are in the Netherlands.
• We advise you to start your search for accommodation well before your relative intends to join you. EUR only facilitates short stay student accommodation that is (in most cases) unsuitable for a family, so you will need to find suitable housing upon arrival in the Netherlands.
• Your full-time study programme at EUR will demand a lot of time and energy, which can limit your time with family member(s). Before deciding that they come to join you, it’s important to know how your family member will spend their days. What activities will they get involved in to meet new people and build a social network, and feel at home in the Netherlands?  

IND brochure about bringing relatives to the Netherlands  

Need help with the permit?

Help visitors get to you, frequently asked questions, can i travel within and outside europe (eu/eea) with a dutch residence permit for study purposes.

When having a valid Dutch study residence permit in place, you can travel within the EU/EEA . However, make sure your permit is still valid at the time of travelling. If not: extend your residence permit in time!

We advise you to contact local immigration authorities if you would like to visit a country outside of the EU/EEA . 

I made travel plans, but my new residence permit is not yet in place before this trip.

If the extension of your residence permit is still in process with the IND and your new residence permit is not in place yet before you’re leaving on your trip, please contact the IND (call at 088 043 04 30) or the Dutch embassy abroad to obtain a “ return visa ” which enables you to travel back to the Netherlands after your trip.

My family / friends from home want to come visit me in Rotterdam. What do they need to arrange?

If you are a non- EU/EEA student staying in the Netherlands with a residence permit, then your family/friends from home might need to apply for a visa and/or residence permit for the Netherlands as well. The university is not involved in the immigration procedures for family/friends visiting you, so make sure to carefully check this out yourself.

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Inviting Foreign Visitors

Some specific conditions need to be met if you want to invite a non-EU person to visit you in the Netherlands. In general, they are allowed to stay for a maximum of 90 days. Depending on their nationality (see this link ), they will also need a visa to enter the Netherlands.

Your visitor must fulfil certain requirements to obtain a visa (see this link for the full list), most importantly that they have sufficient financial means for the entire stay in the Netherlands, transit and/or the return trip.

Sufficient funds

As of 2023, €55 is considered sufficient funds per person per day for the duration of their stay. Your visitor must demonstrate they have this by showing bank statements.

If the visitor does not have sufficient funds, then you (or someone else who lives in the Netherlands) can sponsor them. The sponsor must prove that they have sufficient income . As of 2023, sponsors must earn at least €1,934.40 per month (gross income excluding holiday allowance) and this income must still be available for at least 12 months.

To start the process, you must fill in – but NOT SIGN – the form “ Proof of sponsorship and/or private accommodation ” (if you are the sponsor).

The form offers two options. Check one or both boxes as appropriate:​

Part 3a : Private accommodation – the visitor will stay at your house.​

Part 3b : Sponsorship – you are financially responsible for any costs that may arise from your visitor’s stay in the Netherlands.

Make an appointment at your local municipality to have your signature witnessed by a municipal representative. You will also have to pay a fee.

Send the signed (and thus legalized) document along with your proof of income to your visitor. Your visitor can take these to the Dutch embassy or consulate in their home country or country of residence and apply for a visa. The application for a short-stay visa also costs money, so check this link to see how much your visitor can expect to pay.

The decision time for the visa is 15 days. If the visa is granted, your visitor can collect it at the Dutch embassy or consulate where they submitted the application. A short-stay visa is a type C visa. It is a sticker that will be placed in their passport.

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Vize İşlemleri

• Required Documents for Family Visit Visa
• Hollanda Vize Başvurularında Önemli Güncelleme

Required Documents for Netherlands Family Visit Visa

• Standard documents

Invitations, passports, photographs in accordance with biometric dimensions, Netherlands short term visa application form, bank statements/ passbook, round trip flight reservations supporting travel purpose, travel health insurance… are among the standard documents.

• Vocational documents

Professional documents change depending on your business situation. If you are an employee or company owner; the company's activity certificate, license plate, photocopy of commercial registry newspaper; if you are retired; your retired card, your retiring payroll; If you are a housewife or student, you can complete your visa with the Schengen family visit to the Netherlands with your family income and other documents.

• Additional services

The Netherlands Schengen family visit visa, accommodation and transportation reservations and travel health insurance are available upon request.

Send your application documents to our nearest office to you.

You can complete your visa for family / friends / relatives visiting in the Netherlands through our company. If you have a Schengen visa with a VIS label in before the last 59 months, we will apply for you on your behalf, regardless of the region of residence.

Standard Documents

• Municipality Invitation

The invitation from the Netherlands must be approved by the municipality whose residence address is attached, not old than 3 months. If no official invitation is made to cover the costs, the photocopy of the applicant's national identity, identity, residence or residence permit must be attached to the invitation document to be written by the inviting person.

The invitation certificate mustn't be older than 3 months.

Original and photocopy of the document must be submitted.

• Invitation Documents for Inviting Person

If the inviting person is going to cover the expenses of the visa applicant, the income documents of the inviting person must be attached to the invitation document. The statement of the inviting person's salary slips of the last 3 months or the statement showing the income with stamps must be attached.

The passport photocopy as front and back, copy of the Netherlands residence card must be attached to the invitation letter. An exact sample of the population register showing your degree of closeness with the inviting person should also be included in the invitation.

Your passport must be valid for at least 3 months after the expiry date of your visa. Passport must be no more than 10 years old and should have at least 2 blank visa pages must be available. In addition to your passport, you must provide a photocopy of the page containing your identification information and, if applicable, photocopies of your Schengen visas, American, UK and Canadian visas that have been processed on your previous passports.

• Sample of full accurate population registration

A sample of full accurate population registration is required to prove the degree of kinship with relatives of persons applying for a visa to visit the Netherlands. Full sample population registration records should be presented in stamped, wet signed form and include family and sibling information.

Netherlands visit visa application form

All parts of the Netherlands family/ friend/ relative visit visa application form must fully completed by the applicant and signed by the applicant in person. Pages 3 and 4 of the Netherlands family /friend /relative Schengen visa application form must be signed and the application date written.

• The Netherlands Schengen visa application form is available here in Turkish.
• The Netherlands Schengen visa application form is available here in English.
• The Netherlands Schengen visa application form is available here in Dutch.
• The Eagvs visa application form is available here .
• Biometric photo

According to Schengen biometric measurements (35x45 mm), a photograph with a white background, no more than 6 months old, previously unused for visa application, with a clear face. Click here to see Schengen photo sizes.

• Financial Status Documents

The applicant, who is applying for a Netherlands, must submit a statement of account on his behalf. The applicant, who doesn't have an account on his / her behalf, must submit the bank account statements of the person who will cover the costs.

Bank statements should include recent account transactions. If any, documents such as title deeds, vehicle licenses, rental income and property and additional income should be submitted.

• Travel health insurance

The travel health insurance policy must be presented with a wet signature and seal. The travel health insurance must have a 30,000 EUR coverage covering emergencies and serious accidents. Your travel health insurance must be arranged to cover your travel dates. The insurance must comply with the travel dates you declare on the application form or other documents. Health insurances must be provided at least one day before the travel date and one day after the return date.

For your visit to the Netherlands, we will make your travel health insurance policy on your behalf (up to 15 days) without any additional service charge .

• Flight Reservations

You must present your flight reservations during your travels to the Netherlands. If you wish, we can book your flight in accordance with your travel dates. If you plan to travel to the Netherlands by car, you must have an international driving license and green insurance.

• Hotel or address information

If you are staying at the address of the inviting person in the Netherlands, the inviting person must indicate this in his/ her invitation letter. The invitation letter must include the address of residence and all contact details of the person to whom the invitation will be sent.

If you are staying at the hotel, you must provide your hotel reservation documents. Hotel reservations must be arranged separately for each applicant. It must include the name and surname of the applicant.

Documents that change according to your vocational/ business situation

For employees;

• Employer letter

The employer letter that you will obtain from the company official you work for should specify the travel date range planned by the employee to the Netherlands and the employer letter should be presented as wet signed and stamped.

• SGK Declaration of Employment

You must provide a copy of your employment statement from the company you work for.

• 4A service statement

The 4A service statement, which can be obtained directly from the SGK or online by the e-government site, should cover your entire insurance history in detail. If a Netherlands family visit visa applicant is retired and continues to work, SGK should provide additional support premium payments.

The last 3 months payroll must be signed.

• SGK Declaration of Employment

You must provide a photocopy of your employment statement from the company you work for.

• Business arrangement

If you aren't an employee of SGK, a notarized work contract proving the cooperation between you and the company you work for should be submitted.  

For employers;

• Trade registration

A legible photocopy of the register certificate containing the information of the company title and whether the applicant is the founder or partner must be submitted.

• Chamber of Commerce registration

A copy of the activity document to be obtained from the chamber of commerce in which the company is registered must be submitted. Professional registration mustn't be older than 6 months.

• Signature Circulars
• Current Tax Sheet

A copy of the current tax plate for the last one year must be submitted.

For government agency personnel;

Permission letter from the company he/ she work for

For the farmer;

Registration of the Chamber of Agriculture, document if any of the cultivated agricultural area and soil.

For the retired;

Retiring certificate or pension bankpass

For the student;

Students original document showing that the applicant is a student in a school in Turkey. Students who are required to attend must obtain a permit from the school if they are traveling outside of public holidays.

The person who will cover all the travel expenses of the students should submit all their professional and income documents as if applying for a visa. In addition, he / she must sign the guarantee letter personally and sign it.  

For applicants who don't work;

The person who will cover the applicant's all travel expenses must submit all professional and income documents as he/ she applying for a visa for her /himself. In addition, he / she must sign the guarantee letter personally and sign it.

For Housewives;

A copy of the population register proving the kinship relationship of the person who will cover the applicant's expenses must be submitted. Sponsor should submit documents stating his / her job status, fixed income and additional income as if applying for a visa. It must also provide a letter of guarantee that it will cover all costs.

For foreigners;

Photocopy of the Turkey residence permit must be submitted.

Attention! The documents prepared in accordance with the specified directives in all vocational groups will increase the chances of your application to be concluded without delay. However, even if the documents are submitted in full, the Netherlands Embassy and the Netherlands Consulate have the authority to evaluate and finalize visa applications.

For applicants under 18 years of age;

For applications under the age of 18, the following documents must be submitted in addition to the mandatory documents:

The visa application form for travel to the Netherlands must be signed by both parents or legal guardian. If the applicant is under the protection of only one of the parents, the document showing this requirement should be submitted.

The consent signed by the applicant and both parents must be submitted. Consent must be notarized. If one of the parents will accompany the child during his /her travel, a consent form signed by the other parent and certified by the notary must be attached. For applicants under 18 years of age, additional documents showing the legal guardian (a copy of the identity card and a full sample of population registration must be submitted.)

How many days does Netherlands visa Results?

Netherlands Schengen visas result in an average of 7 to 15 business days. This time doesn't cover the consular official holidays and  foreign passport holder applicants. In addition, it may take longer for the visa application process of the inhabitants outside the jurisdiction of the General Consulate of the Netherlands to be finalized.

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Dutch Visa Types Dutch Visa for Tourism Dutch Visa for Visitors Dutch Visa for Business Trip Dutch Visa for Airport Transit Dutch Visa Fees Dutch Visa Application Form Dutch Visa Invitation Letters Travel Advice for Netherlands Dutch Embassies Around The World Flight Reservation for Visa to Netherlands Hotel Booking for Visa to Netherlands Travel Insurance for Dutch Visa

Dutch embassies generally ask for documents that seem confusing, especially to travelers that apply for the first time for a visa. A visa letter of invitation Netherlands is among the documents that most first time visa applicants have difficulties understanding its purpose.

Visa Invitation Letters for Netherlands

A Visa Invitation Letter for a Dutch is a letter that the applicant has to submit to the Dutch embassy or consulate where they are applying for a visitor visa and needs to be addressed either to the applicant or to the consular officer, confirming that they will accommodate the applicant in their home for the whole period of their stay in the country where the host lawfully resides.

What are the important details which should be in a Visa Invitation Letter?

The visa invitation letter must contain the following information about the host:

• Date of birth
• Telephone number
• Type of home (owned / rent house / flat / room)
• Host’s residential status in the host country

On the other side, the letter must also include the following information about the guest:

• Full name as shown on their International Passport
• The person’s address and telephone number
• Relationship between the host and the guest
• The purpose of the trip (friendly visit, holiday, wedding, birthday party.)
• Exact entry date and exit date
• If the letter is addressed to the guest do not make it sound too official. It is better if it sounds more personal and friendlier rather than formal, so that the consular officer can have a better sight of the relationship between the host and the guest.

Who can provide a Visa Invitation Letter?

The person providing the visa inviation letter must fulfill the following requirements in order for the letter of invitation to be valid:

• Must be a citizen or lawful permanent resident of the Netherlands
• Must be your family member / relative or friend, boyfriend / girlfriend
• Must have a registered place (appartment or house) in Netherlands
• Must have enough room for the applicant or the applicant and his or her family members if the applicant is travelling to Netherlands with his or her family
• On some occations, the Letter of Invitation is not required by the Dutch embassy, but it is strongly recommended to submit one even if not required.

Steps to Applying for Dutch visa To apply for a Dutch visa follow the steps given below:

• Check if you need to apply for a Dutch Visa.
• Know when is the right time to apply!
• Figure out what type of Dutch visa you need.
• Find out where you should lodge your application.
• Fill in the right Dutch visa form.
• Collect the documents required for Dutch visa.
• Make a visa appointment.
• Attend the visa interview.
• Submit your biometrics.
• Pay the visa fee.

Please Note: Please consult Dutch embassy in your country as visa regulations for Netherlands can and often change overnight. In individual cases, additional documents required for Dutch visa. We accept no responsibility as we have no affiliation with the embassy of Netherlands or their visa section.

Going for a visa interview at the embassy? The visa officer at the Dutch consulate will look over your application and ask you questions if they wish to clarify anything. It is best to answer these questions honestly.

• What is your purpose of your trip to Netherlands?
• Do you know anyone living in Netherlands?
• What is your current occupation?
• How long have you been in your current occupation?
• If you are a student, when will the studies finsh?
• How will you suuport yourself whilst in Netherlands?
• Have you ever travelled to other countries?
• Who will pay for your trip to Netherlands?
• What are your plans when you return from your trip?
• What will you do if your visa application is rejected?
• What is your marital status?
• Will you be involved in business in Netherlands?

Common reasons why your Dutch visa application got rejected include:

• Lack of funds – you must be able to afford your trip Netherlands and you must provide documents to show that you can.
• Proof of accommodation not provided – you must be able to show where you will be staying in Netherlands and you can easily do this by providing a hotel reservation in Netherlands.
• The visa officer thinks you will not return to your home country – you must make it clear that you intend to leave Netherlands and return to your home country before the expiry of your visa. You can do this by providing documents that show you have ties where you live, such as an employment letter or proof that you own your home etc.
• No proof of residence – you must be able to prove that you can live in the country of your residence legally, so you must provide proof of residence.

• Proof of sponsorship and or private accommodation

help-in-the-house icon Proof of sponsorship and or private accommodation

Make an appointment > externe-link-icoon

If you are married or have a registered partner, then your partner needs to co-sign the form at the desk. That means that you both have to visit our office.

Please bring

• The filled-out, but unsigned  form externe-link-icoon  (PDF 197 kB on ind.nl)

The form offers 2 options:

• Part 3a: Private accommodation: the visitor is going to stay at your house.
• Part 3b: Sponsorship: you are financially responsible for any possible costs that may arise from your visitor’s stay in the Netherlands.

Please tick one or both of these boxes.

• What you should know
• The maximum stay of your visitor is 3 months.
• When someone from abroad is planning to visit you and that person needs to acquire a visa, then he/she needs a proof of sponsorship and/or private accommodation (invitation letter). You need to legalise your signature on the form in the presence of a municipal official.
• The sponsor/provider of accommodation (and, if applicable, the marriage partner or registered partner) must come in person to sign the form in the presence of a municipal official.
• If the accommodation provider is not the same person as the sponsor, then two separate forms must be filled out. The same terms apply.
• If your visitor is planning on staying longer than 3 months, then he/she might need to apply for an MVV at the Dutch embassy. An MVV is an authorisation for temporary stay in the Netherlands. An MVV is needed to apply for a Dutch residence permit. If you have any questions, please contact the national Immigration and Naturalisation Service IND: call 0900 123 45 61
• More information

For more information, please visit the national  Immigration and Naturalisation Service IND website externe-link-icoon .

Visa Invitation Letter to Invite a Relative to Netherlands

Want to invite a relative to and need to write a visa invitation letter for family to ? Find and download a sample visa invitation letter for your needs, here.

Visa Invitation Letter for Family for Tourism Purposes to Netherlands

One of the primary reasons people take a trip to Netherlands is to pay a visit to a family member or close friends in Netherlands.

Despite the fact that your main intention of your travel is to visit your family members, the Dutch visa officers usually tend to see this under tourist visa requirements. This type of visa invitation letter should be composed by your relative who lives in Netherlands. On the visa invitation letter to invite a member of the family, your relative should plainly mention that you are his or her relative and that you are going to visit Netherlands for a specific period of time. It is best to specify your trip from start date to end date.

As a supporting file to this visa invitation letter to invite a relative, the individual who is inviting you should attach proof of the relationship to you, clearly mention the period, purpose, accredited copy of the passport or visa to show the residential status and current bank or credit card statements to establish his/her monetary status. The visa officer may likewise request for evidence of accommodation if you choose to stick with your relative whilst going to Netherlands.

This visa letter to invite a family member could be from your partner, parents, or children who are currently living in Netherlands. The main document to prove your relationship to the person who is inviting you is a legitimate marriage certificate or birth certificate.

How to compose a visa invitation letter to invite a family member to Netherlands?

Writing a visa invitation letter to invite a family member to Netherlands is not an extremely complicated task if you understand how to. Not to stress– we have actually listed below what you need to include in a visa invitation letter.

Provided the visa invitation letter consists of all the necessary details, you or the individual inviting you will not have difficulty composing it.

There are people who specialise in composing visa invitation letters, such as a visa professional or attorney.

To be able to compose an excellent invitation letter, you can follow the pointers listed below:

• The date that the letter was composed.
• The Embassy name.
• Embassy contact information (phone number and address).
• Opening salutations and declarations.
• Inviting person’s complete name.
• Inviting individual’s residential status in Netherlands (eg: citizen or permanent resident).
• Inviting person’s contact info (phone number, address, and e-mail).
• Candidate’s full name (as shown in the passport).
• Candidate’s passport number.
• Intention of travel.
• Relationship with the welcoming person.
• Dates of travel.
• Plan of travel.
• Closing salutations.
• Inviting individual’s signature.
• Necessary file accessories or enclosures.

Use of formal language to write a visa invitation letter to invite a family member

In addition to the required information and files, when composing an invitation letter for Dutch visa, you must also utilize professional language.

The invitation letter need to reveal that you understand the Dutch embassy’s importance and you respect their authority.

Try to avoid the use of colloquial language or any regional expressions or metaphors, when composing the visa letter.

The letter should be straightforward with no embellishments, so as to demonstrate a serious intent to go to Netherlands and also return to your home country.

Sample visa invitation letters to invite a family member

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