government travel card cross functional apc hl4 7

ALCGPSC 087/21 - GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM: FINANCIAL AND TRAVEL SYSTEM TRANSITION GUIDANCE

R 092113Z SEP 21

ALCGPSC 087/21 SUBJ: GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM: FINANCIAL AND TRAVEL SYSTEM TRANSITION GUIDANCE A. Government Travel Charge Card (GTCC) Program Policies and Procedures, COMDTINST M4600.18 (series) B. Military Assignments and Authorized Absences, COMDTINST M1000.8A C. Joint Travel Regulations (JTR) D. ALCOAST 194/21 FINANCIAL SYSTEM MODERNIZATION SOLUTION (FSMS) IMPLEMENTATION E. ALCOAST 237/21 FINANCIAL SYSTEM MODERNIZATION SOLUTION (FSMS) IMPLEMENTATION UPDATE ONE F. Personnel & Pay Procedures Manual, PPCINST M1000.0 (SERIES) 1. This message announces immediate temporary expanded use of the Government Travel Charge Card (GTCC) to support travel requirements until completion of the new financial system cutover period as indicated in references (D) and (E). These policy waivers offer a reliable means of financial support in the absence of standard travel advances being processed or travel claim payments being timely processed, particularly for Permanent Change of Station, Long-Term TAD, and Disaster Evacuation Orders. 2. Centrally Billed Account (CBA): A temporary waiver for GTCC cardholders to use the CBA is immediately authorized. The restrictions on GTCC cardholders from using the CBA for common carrier transportation expenses (i.e. airfare, train tickets, etc.) contained in reference (A) are temporarily suspended. Until the financial system cutover is completed, GTCC holders may use the CBA for these expenses to reduce impact on their GTCC credit limits and overall balance. Travelers and Approving Officials (AOs) shall include the following statement in the remarks section of travel orders: Use of the Centrally Billed Account (CBA) is authorized. 3. GTCC Payments: All accounts in good standing (i.e. no past due balance stemming from unpaid July statement balances for which payments were due on 22 Aug 2021) will be entered into a mission critical status, which means no payment will be required on new August balances or future balances until after the cutover period. This status will keep accounts in an active status and prevent adverse impacts resulting from debt while travel claims are not being processed. Travelers shall retain receipts and be prepared to immediately submit vouchers when the new systems are available. New GTCC cardholders will immediately be placed into mission critical status. 4. Credit Limits: Travelers who require credit limit adjustments as a result of the inability to process travel claim reimbursements during the cutover should contact their local Travel Manager. Travel Manager authorization to establish credit limits is temporarily increased from $9999 up to $19,999. Any requests above $20,000 will be forwarded to the GTCC program managers for DHS approval. 5. Disaster Evacuation: Use of Members GTCC is authorized for Member and Dependent Meal and Incidental Expenses (M&IE) as flat- rate per diem for the number of allowable evacuation days limited by the evacuation order and actual days evacuated. GTCC Card holders may withdraw up to $415 per week in cash at ATMs against their GTCC account to cover member and family M&IE Expenses while evacuated under evacuation orders. 6. Permanent Change of Station (PCS) and Long-Term Temporary Duty (TDY): Effective Immediately, a temporary waiver to use GTCC for PCS and long-term TDY is authorized. The restrictions contained in reference (A) for PCS greater than 15 days and TDY greater than 21 days are temporarily suspended. Policy regarding authorized purchases remain in effect IAW with references (A) and (C). The GTCC is only for official travel to cover authorized expenditures, however, a temporary policy waiver is granted to cover authorized dependent expenses during PCS. a. Proper use of the GTCC for PCS consists of the following: (1) Temporary Lodging Expense (TLE) at the old or new permanent duty station (PDS); charges related to this expense include lodging and meals while in temporary lodging. See Chapter 5, reference (C) for additional TLE information. (2) Fuel for Privately Owned Vehicles (POV), but only if POV is the authorized mode of transportation for the PCS travel. This is not a directly reimbursed item; it is paid in the form of a Monetary Allowance in Lieu of Transportation (MALT). MALT is a flat-rate per mile and per vehicle entitlement based on the distance between the old and new PDS, as determined by the Defense Table of Official Distances (DTOD). (3) Lodging and meals enroute; these items are not reimbursed directly, the member and dependents are entitled to a flat-rate per diem for the number of allowable travel days based on the mode of transportation, not to exceed the actual travel days used as outlined in Chapter 5, reference (C). (4) Airfare/Train/Bus for the member and concurrently traveling dependents and only if it is the authorized mode of transportation for the PCS travel. Personal travel arrangements made for leave in conjunction with official (LICWO) travel cannot be purchased with the GTCC. See Chapter 3, reference (C) for further details regarding LICWO travel. (5) Alaska Marine Highway System (AMHS) is paid for using the Centrally Billed Account (CBA) and purchased through the Travel Management Center (TMC) service provider. (6) Tolls and miscellaneous fees may be charged to the GTCC. b. Misuse. Non-travel related expenditures will still be considered misuse. GTCC may not be used for local travel, team gear, permissive orders, retirement/separation, personally procured moves, during leave, to/from leave site, leave in conjunction with official (LICWO) travel, or for cash withdrawals exceeding reimbursable amounts. Commanders/Supervisors will ensure travel cards are used only for official travel related expenses. Examples of misuse include, but are not limited to: (a) expenses related to personal, family or household purposes except for authorized PCS expenses, (b) cash withdrawals from an ATM used during non-travel periods or not related to official government travel requirements are "not authorized." This includes but is not limited to any withdrawal of a credit balance remaining on the card, (c) intentional failure to pay undisputed charges in a timely manner, and (d) ATM cash withdrawals taken more than three days prior to official government travel. Cardholders who misuse their travel card may be subject to administrative or disciplinary action, as appropriate. c. Check-out: Immediately upon receipt of orders, if not already a cardholder, the member must apply for a GTCC. Travel Managers should assist cardholders in the application process and determine if expediting a card is necessary to meet travel requirements. Travel Managers will adjust credit limits 10 days prior to the approved detach date to reflect the estimated cost of the PCS travel entitlements, allowing GTCC to be used for temporary lodging. It is important the traveler understands what PCS reimbursable entitlements are rated and their estimated dollar amounts. Upon completion and certification of the outbound interview, the traveler will be provided an endorsement to the PCS orders which contains the estimated dollar amount of the travel entitlements. The traveler will use this information to ensure charges placed on the GTCC do not exceed the amount that will be reimbursed upon PCS travel voucher settlement. Upon check-out, Travel Managers must counsel cardholders concerning proper use of the GTCC and who they should contact if issues arise. Any cardholder who requires assistance during the PCS travel period should contact their Travel Manager for their former command; if already reported to the new PDS, contact the Travel Manager of the new PDS. Members can determine who their supporting Travel Managers are under the contacts Portal page located at: https://cg.portal.uscg.mil/units/psc/psc- bops/GTCC%20Library/Forms/AllItems.aspx. If the cardholder is unable to reach the Travel Manager, Citi Customer Service should be contacted by calling the number on the back of the GTCC. d. Check-in: Cardholders must submit their PCS travel vouchers in a timely manner upon check-in at the new PDS, as outlined in Section H of reference (F). When the travel voucher is completed, ensure the split-disbursement amount in block 1 of the DD Form 1351-2 reflects all undisputed charges placed on or pending in the GTCC. If temporary lodging is still required at the time of completion of the travel voucher, the cardholder must include an estimate of the TLE charges in the split-disbursement amount. Other than payment for temporary lodging, no further charges will be placed on the GTCC after completion of the travel voucher. Cardholders must ensure they update their GTCC contact information immediately following the establishment of their address at the new PDS. If the cardholder does not have a Citimanager account, the Travel Manager should make the necessary changes or assist the cardholder to create a user profile in Citimanager: home.cards.citidirect.com/CommercialCard/ux. Cardholders must proactively review GTCC statements to ensure payment are made in full from the split-disbursement. Any remaining balance due after the posting of the split-disbursement must be paid immediately by the cardholder. Payment can be made via Citimanager at Citi Commercial Cards (citidirect.com), using the Citi mobile application, or by calling the number on the back of the card. If the split-disbursement exceeds the amount due, cardholders may obtain the amount of the credit balance via the same methods described above. The cardholder is solely responsible for ensuring the card balance is paid in full once claim processing becomes available again. e. Commands are reminded that particular attention is required for those newly reporting cardholders who typically would not have been issued a travel card from the departing unit. As soon as they have completed their travel claims, ensure the travel card limits are reduced to the minimum limits. 7. GTCC Nonavailability/Eligibility. If a GTCC Account cannot be established for a member then the Centrally Billed Account (CBA) should be used to the maximum extent possible and the member may use a personal credit or debit card for related commercial lodging and M&IE costs. The Travel Management Center, currently ADTRAV, should still be used for official travel reservations, including disaster evacuation reservations. 8. Applicability. This policy does not apply to accession, separation, or retirement travel, nor does it affect the payment of advance pay or advance Basic Allowance for Housing to pay for rental deposits. Additionally, this policy does not apply to PCS travel for civilian personnel, Selected Reserve members, or Individual Ready Reserve members as these populations do not use the same order writing and outbound interview processes. 9. GTCC Travel Managers may direct questions to Mr. Michael Duchossois at 703-254-7175 or [email protected] or to Ms. Evelyn Carlene Curry at 703-258-5996 or [email protected] 10. Released by: RDML S. N. Gilreath, Commander, Personnel Service Center The Service Center for Our Most Important Resource Our People. 11. Internet release is authorized.

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NAVSUP Travel Card Program hosts Training Summit

Courtesy Photo | DON CCPMD located within the NAVSUP Corporate Operations directorate hosts the 2022... ... read more read more

Courtesy Photo | DON CCPMD located within the NAVSUP Corporate Operations directorate hosts the 2022 HL3 APC Summit.   see less | View Image Page

MECHANICSBURG, PENNSYLVANIA, UNITED STATES

Courtesy story, naval supply systems command.

The Department of the Navy (DON) Consolidated Card Program Management Division (CCPMD) located within the Naval Supply Systems Command (NAVSUP) Corporate Operations directorate hosted the 2022 Hierarchy Level 3 Agency Program Coordinator (HL3) (APC) Summit on June 14-17, 2022. An annual training event, this Summit geared toward APCs has not been held since March 2019 due to the constraints of COVID-19. Now back, in person and virtually through Microsoft Teams, this three and a half day Summit focused in on Navy Government Travel Charge Card (GTCC) initiatives which included training on centrally Billed Travel Cards. In addition, this is the first training event the Navy has been able to host using Citibank’s CitiManager platform. To aid the recent transition to this new banking tool, the Summit provided training on the new application process, new reports, and new ways to validate receipt of the card, as well as granting and removing entitlements with access permissions. Although the HL3 APC Summit was attended primarily by Navy APCs around the world, Component Program Managers (CPM) from the Marine Corps attended alongside APCs for the benefit of this consolidated training event. Additionally, Budget submitting office (BSO) level APCs were invited from each major command. Essential to all attendees was the Summit’s focus on audit readiness. At the 2022 HL3 APC Summit, attendees were empowered to explore the workings of the audit readiness tool, IntelliLink. Created by Visa, IntelliLink helps to identify instances of misuse and abuse of the travel cards. Also central to this training event was the opportunity to better familiarize APCs with the newest Permanent Change of Station (PCS) initiative. Beginning this year, mandatory use of the travel card for military PCS moves has started rolling out. The GTCC will be mandatory for all Sailor’s PCSing by 1 January 1, 2023. Through the 2022 HL3 APC Summit, the DON CCPMD ensured that Navy APCs remain current on public laws, policies, regulations, and program parameters concerning the GTCC. “The better we communicate and train the APCs, the more likely the accurate communication and training will get to the Cardholder,” stated NAVSUP Navy Government Travel Charge Card Component Program Manager Timmy Williams. “Through this train-the-trainer philosophy we can better oversee the almost a half million cardholders in the program as well as the almost 1 billion dollars in spend.” Per this training philosophy, the 2022 HL3 Agency Program Coordinator Summit enabled Subject Matter Experts to lead presentations on Visa's IntelliLink, Defense Travel System Program Management Office's Centrally Billed Account Module, and CCPMD policies. Additionally, they provide education on the topic of Citibank’s CitiManager platform. CitiBank serves as the the vendor for the GTCC program; and therefore the issuer of the charge card and owner of the banking tools used. Overall, the 2022 HL3 APC Summit put a spotlight on policy compliance, system training, and where to find the resources. “We are the only Service in DOD to provide this level of training,” Williams related. “It has proved beneficial; leading to less misuse, more rebates back to the Navy, lower delinquency, high split disbursement rates, and overall benefit to the Navy.” NAVSUP is headquartered in Mechanicsburg, Pennsylvania, and employs a diverse, worldwide workforce of more than 22,500 military and civilian personnel. NAVSUP and the Navy Supply Corps conduct and enable supply chain, acquisition, operational logistics and Sailor & family care activities with our mission partners to generate readiness and sustain naval forces worldwide to prevent and decisively win wars. Learn more at www.navsup.navy.mil, www.facebook.com/navsup and https://twitter.com/navsupsyscom.

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Travel charge card

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• Per Diem Lookup

What is the travel charge card? The GSA SmartPay® 3 program provides charge cards to U.S. government agencies, as well as tribal governments, through master contracts that are negotiated with major banks. 

There are currently more than 560 Federal agencies, organizations and Native American tribal governments participating in the program, spending $30 Billion annually, through 100 million transactions on more than three million cards.

There are three types of travel accounts:

• Individually billed accounts are issued to employees to pay for official travel and travel-related expenses. The government reimburses employees for authorized expenses. The employee is responsible for making payment to the bank.
• Centrally billed accounts are established by some agencies to pay for official travel expenses. Centrally billed accounts are paid directly by the government to the bank.
• GSA SmartPay Tax Advantage Travel accounts  are new product offerings that combine an Individually Billed Account (IBA) and Centrally Billed Account (CBA), providing a means to obtain tax exemption automatically at the point of sale for rental cars and lodging charges. The combined features of CBAs and IBAs are a key characteristic of this product. When using the Tax Advantage Travel Account, charges for rental cars and lodging will be automatically billed to a CBA for payment. Charges for other travel-related purchases, such as meals and incidentals, are billed to the IBA portion of the account.

What is the benefit for federal agencies? Each agency or organization using the travel charge card receives a rebate based on sales volume. The sale refund is remitted to the organization. In addition, a separate refund is provided to agencies and organizations based on improving speed of payment.

How can travel managers make it happen? In 1988, Congress mandated that federal employees use the government travel charge card for all payments of expenses related to official government travel, with some exceptions. 

Travel managers should ensure that all of their travelers use their government-issued travel charge card for all purchases of travel-related services or products such as rental cars, hotel rooms, and telephone or Internet service.

Looking for more information on SmartPay?

The GSA SmartPay program provides charge cards to U.S. government agencies/departments, as well as tribal governments, through master contracts that are negotiated with major national banks. Additionally, to contact Travel Program call 888-472-5585 or email [email protected]

• Download the complete Federal Travel Regulation
• Joint Travel Regulations
• Foreign Affairs Manual

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

Department of Defense Travel Card Benefits

Progress informed from the past, and inspired by the future, cardholder guide.

Official travel for the Department of Defense just became easier with the Citi Department of Defense Travel Card. When you are preparing to use your new card, please read What To Do When I First Receive My New Card . For more information regarding your new card, please read the Department of Defense Cardholder Guide .

Department of Defense Travel Insurance

As a cardholder, you will receive global travel accident and lost luggage insurance so you feel safe and secure wherever you travel with a Citi ® Commercial Card.

• Travel Accident Insurance Guide
• Lost Luggage Insurance Guide

MasterCard Guide to Benefits

Visa Guide to Benefits

In addition to the card benefits provided by Citi, Visa provides card benefits such as Car Rental Insurance and Travel and Emergency Assistance. For full details, please read the Visa Guide to Benefits .

Travel Tips

For more information on your Citi Department of Defense Travel Card, please read What to do Before, During and After travel .

Online Tools

Citi's global online tool, CitiManager ® , enables you to manage business expenses from anywhere around the globe from your computer or mobile device; you can view statements online, confirm account balances, sign up for email and SMS alerts, and much more. If you have not already signed up for the CitiManager ® tool, please log on to www.citimanager.com/login and click on the 'Self registration for Cardholders' link. From there, follow the prompts to establish your account.

For more information on the CitiManager ® tool, view our CitiManager ® Cardholder Quick Reference Guide .