bc travel per diem

An official website of the United States government

Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

• Explore sell to government
• Ways you can sell to government
• How to access contract opportunities
• Conduct market research
• Register your business
• Certify as a small business
• Become a schedule holder
• Market your business
• Research active solicitations
• Respond to a solicitation
• What to expect during the award process
• Comply with contractual requirements
• Handle contract modifications
• Monitor past performance evaluations
• Explore real estate
• 3D-4D building information modeling
• Art in architecture | Fine arts
• Computer-aided design standards
• Commissioning
• Design excellence
• Engineering
• Project management information system
• Spatial data management
• Facilities operations
• Smart buildings
• Tenant services
• Utility services
• Water quality management
• Explore historic buildings
• Heritage tourism
• Historic preservation policy, tools and resources
• Historic building stewardship
• Videos, pictures, posters and more
• NEPA implementation
• Courthouse program
• Land ports of entry
• Prospectus library
• Regional buildings
• Renting property
• Visiting public buildings
• Real property disposal
• Reimbursable services (RWA)
• Rental policy and procedures
• Site selection and relocation
• For businesses seeking opportunities
• For federal customers
• For workers in federal buildings
• Explore policy and regulations
• Acquisition management policy
• Aviation management policy
• Information technology policy
• Real property management policy
• Relocation management policy
• Travel management policy
• Vehicle management policy
• Federal acquisition regulations
• Federal management regulations
• Federal travel regulations
• GSA acquisition manual
• Managing the federal rulemaking process
• Explore small business
• Explore business models
• Research the federal market
• Forecast of contracting opportunities
• Events and contacts
• Explore travel

Per diem rates

• Transportation (airfare rates, POV rates, etc.)
• State tax exemption
• Travel charge card
• Conferences and meetings
• E-gov travel service (ETS)
• Travel category schedule
• Federal travel regulation
• Travel policy
• Explore technology
• Cloud computing services
• Cybersecurity products and services
• Data center services
• Hardware products and services
• Professional IT services
• Software products and services
• Telecommunications and network services
• Work with small businesses
• Governmentwide acquisition contracts
• MAS information technology
• Software purchase agreements
• Cybersecurity
• Digital strategy
• Emerging citizen technology
• Federal identity, credentials, and access management
• Mobile government
• Technology modernization fund
• Explore about us
• Annual reports
• Mission and strategic goals
• Role in presidential transitions
• Get an internship
• Launch your career
• Elevate your professional career
• Discover special hiring paths
• Climate Action
• Events and training
• Agency blog
• Congressional testimony
• GSA does that podcast
• News releases
• Leadership directory
• Staff directory
• Office of the Administrator
• Federal Acquisition Service
• Public Buildings Service
• Staff offices
• Board of Contract Appeals
• Office of Inspector General
• Region 1 | New England
• Region 2 | Northeast and Caribbean
• Region 3 | Mid-Atlantic
• Region 4 | Southeast Sunbelt
• Region 5 | Great Lakes
• Region 6 | Heartland
• Region 7 | Greater Southwest
• Region 8 | Rocky Mountain
• Region 9 | Pacific Rim
• Region 10 | Northwest/Arctic
• Region 11 | National Capital Region
• Per diem lookup

FY 2025 per diem rates now available

Please note! The FY 2025 rates are NOT the default rates until October 1, 2024.

You must follow these instructions to view the FY 2025 rates. Select FY 2025 from the drop-down box above the “Search By City, State, or ZIP Code” or “Search by State” map. Otherwise, the search box returns current FY 2024 rates.

GSA establishes the rates that federal agencies use to reimburse their employees for lodging and meals and incidental expenses incurred while on official travel within the continental United States (CONUS). A standard rate applies to most of CONUS. Individual rates apply to about 300 non-standard areas (NSAs). Most NSAs are a key city/primary destination and the surrounding county. Rates for the coming federal government fiscal year are typically announced in mid-August. Search the rates below or refer to the flat files , API , or trip calculator .

Search by city, state, or ZIP code

Required fields are marked with an asterisk ( * ).

Search by state

Need a state tax exemption form.

Per OMB Circular A-123, federal travelers “…must provide a tax exemption certificate to lodging vendors, when applicable, to exclude state and local taxes from their hotel bills.” GSA’s SmartPay team maintains the most current state tax information , including any applicable forms.

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2022 and 09/30/2025.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

Travel Expenditures

Last updated: June 18, 2024

You must obtain pre-approval from one administrative level higher who is responsible for the budget before scheduling your travel plans.

Travel has a large impact on the environment and increases UBC’s carbon footprint. You should strive to use available technology as a substitute for face-to-face meetings and conferences where possible. For more information about UBC’s targets, strategies with respect to climate change, please refer to UBC Vancouver’s Climate Action Plan 2030 .

Travel expenses should be reasonable and appropriate in the circumstances, taking into consideration safety, practicality, and efficiency.

Approval of travel

• Travelers for non-research travel are required to obtain pre-approval from by one administrative level higher and from the individual responsible for the unit’s budget.
• Research travel is implicitly approved as part of the grant or project approval process.
• Conference travel paid by General Operating Funds as part of professional development requires pre- approval from one administrative level higher, with a cost estimate provided and benefit to UBC clearly outlined.

Booking travel

• Planning for travel should ideally start at least 14 days in advance for North American travel and 21 days in advance for international travel in order to obtain the best value and support.
• Use the university resources for booking and paying for travel through SAP-Concur or Direct Travel . Before Faculty, Staff, Student or Non-employee travel can be booked travel, a properly completed employee profile with 2-factor authentication must be set up. Employee delegation should also be set up if applicable.
• The UBC credit card is recommended for payment for university-related travel to ensure cost-effective and transparent handling of travel expenses. Apply for the UBC Visa card through Workday.
• UBC has preferred suppliers for accommodation, air travel, and vehicles while travelling on UBC business, and you should use the preferred suppliers unless there is a less expensive alternative. For a list of preferred suppliers, visit the UBC Finance Travel page . For specific Sponsor or Agency guidelines when travel is for research purposes, refer to the UBC Research Finance website.

To ensure that travel expenses are minimized, utilize the following cost saving measures:

• Familiarize yourself with the  UBC Travel program .
• Use  UBC Concur  online travel service in partnership with Direct Travel for flight reservations, hotels and car rentals.
• For full service, contact Direct Travel.
• Review the  Mobile Devices  page for guidance regarding use of mobile devices while travelling for UBC business.
• CAUBO Rates
• Provincial Government negotiated rates
• UBC negotiated corporate rates with preferred hotels

Please refer to UBC IT Costs for more information.

Review further expenses guidelines below by topic:

• The standard for reimbursement of accommodations while travelling must be based on the lowest price of a standard room in a business class hotel, which is defined as accommodation located near the business district of the applicable city and which provides an environment in which one can conduct business safely.
• Hotel alternatives, such as Airbnb or VRBO, are acceptable if the rates and terms are competitive with hotel options.
• Non-standard accommodations or rooms on Executive Floor, suites, concierge or Executive Premium level rooms will not be reimbursed unless pre-approval from Unit Head (i.e. Dean/VP level) with proper justification is provided to support the request.
• UBC also has negotiated corporate rates with preferred hotels. See the  UBC Travel  on hotels and campus accomodations.
• Typically, only accommodations with free cancellation should be selected. Non-preferred hotel booking websites may offer cheaper rates but may require 100% prepayment of fees, have higher cancellation/change fees and there is no ability for UBC’s travel vendors to assist you with cancellations and rebooking in case of emergency.
• Where short-term lodging is provided at no charge, a gift or payment in appreciation may be provided up to $50.00/day with a maximum of $150.00 for the entire duration of the stay.
• For visitors coming to UBC, it is strongly recommended wherever feasible to consider on- campus guest accommodations before considering external downtown options. Review on-site accommodations for  UBC Vancouver , Green College , and  UBC Okanagan .
• For the latest updates on Travel, visit the  Frequently Asked Questions
• Air travel should be booked on the lowest logical economy fare on the most direct route. Any exception to economy class, such as Premium Economy, Business or First Class, must be pre-approved by the respective Dean, VP or president with justification. Typical justifications include medical certificates or flights outside North America with segments longer than 6 hours. The approver should ensure appropriate budget funding is available.  
• Fare Type: Caution should be exercised with Basic fare types, as they do not allow for any changes or future flight credits. Opt for the next economy fare level if itinerary changes are a possibility.
• Airline Discounts: The university has access to several airline contracts, and their discounts are automatically applied on select airfares when booking through SAP-Concur and Direct Travel. Discounts are inventory-controlled by the airlines.
• Ancillary Air Fees: To reduce unnecessary costs, compare economy airfare types for each booking, such as airfare bundles that include seat selection and baggage versus those that do not. To avoid additional seat fees, use the airline's free seat selection service 24 hours before the flight. 
• Stopovers and Combined Personal/Business Travel: These arrangements are permissible if the total cost does not exceed the cost of the direct economy flight to the final destination. Pre-approval from one administrative level higher and supporting documentation is required. The university recommends providing supporting documentation through SAP-Concur or Direct Travel.
• Flight Passes: UBC reimbursement of flight passes is not permitted, as they are not considered the most economical cost.
• Vehicle costs incurred while conducting UBC business are reimbursable if the expenses are necessary, reasonable, appropriate, and financial prudent. Receipts or proof of mileage must be provided for reimbursement of such costs. However, vehicle costs incurred to travel to and from one’s regular work location are not reimbursable.
• A map tool or application, such as Google Maps, should be used to substantiate kilometers driven and be submitted as part of travel claim.
• Mileage reimbursement when attending meetings locally at any UBC place of business is reimbursable unless it forms part of your commute to or from your usual work location. UBC places of business include Robson Square, UBCO downtown campus or any of the Hospital sites.
• Mileage reimbursement on private vehicles is permissible at the rate set out by Canada Revenue Agency for kilometers (km) travelled for UBC business in excess of km normally incurred directly to and from work. Distance calculated starts either from your place of work or home to the destination in the most direct route and should only be reimbursed if the excess km calculation plus accommodation and meals does not exceed the cost of an economy priced airline ticket. Please note that the mileage rate will be updated regularly to be in alignment with CRA’s prescribed rate.
• Limousine costs are not reimbursable unless it is the most economical option. A specific expense justification and a list of travelers must be provided at time of making the claim for reimbursement.
• Vehicle rentals are permitted for out-of-town guests and for departmental events where vehicle rental is more economical than other transportation options. Cost of luxury and sport vehicles are non-reimbursable.
• You should decline the Collision (or Loss) Damage Waiver (CDW or LDW) at the time of vehicle rental if previous arrangements have been made with UBC Safety & Risk Services for rental vehicle insurance, or if the rental cost is charged to your UBC Credit Card, as it includes CDW/LDW insurance coverage.
• Third-party liability coverage should not be waived. Vehicle rental companies provide Third-party liability insurance as part of the basic rental rate for the vehicle.
• Excess third-party liability is carried by UBC but only applies if there is some liability insurance in place through the vehicle rental company. This coverage is to protect both the driver and UBC against claims made by third parties for all sums which UBC shall be obligated to pay as compensatory damages, by reason of liability imposed by law for loss or damage arising from the use or operation of any rental vehicle, and resulting from bodily injury to or the death of any person or damage to property of others.
• To facilitate efficient reimbursement, you should use per diems to claim for out-of-town meal expenses; receipts do not need to be provided for each per diem meal claims. UBC per diem rates represent what UBC deems to be a reasonable cost.
• Only the individual traveler can claim UBC per diem rates .
• UBC per diem rates cannot be claimed if meals have been included in another reimbursable item (i.e. conference fee, transportation, accommodation).
• UBC per diem rates also cannot be claimed when another member of the university has submitted a claim for the same meal and when meals are offered by the event organizer.
• Where grant or contract funding have lower per diems than UBC’s per diem rate, you may claim the differential amount from other sources after charging the research account with the maximum allowable rate.
• While travelling, an incidental amount of up to $10/day may be claimed. The incidental amount is to compensate for non-receipted items such as meter parking, transit fares and housekeeping gratuities. If a third-party requirement does not permit non-receipted items to be reimbursed, the missing receipt documentation is required for reimbursement.

In case of any discrepancy with this webpage, the full expense rules will always take precedent. 

DOWNLOAD THE EXPENSE RULES

Foreign Per Diem Rates In U.S. Dollars DSSR 925 CANADA: Vancouver Publication Date: 10/01/2024

• Academic Calendar
• Campus services
• Timberwolves
• Northern Sport Centre

Contracts and Supply Chain Management

Employee travel booking and payment, direct travel.

Travellers require a profile in the Direct Travel Program prior to booking travel.  Once a Direct Travel Profile has been set up, the traveller can assign someone to book travel on their behalf. This person will also require their own profile. Travellers with profiles are able to book travel for guests under their account.

A credit card is required to set up a profile. This does not have to be a UNBC Purchasing Card. Travellers must also have a credit card in their name to reserve hotels and car rentals through Direct Travel, and must pay on arrival. Visit the  Forms  web page to apply for a UNBC Purchasing Card.

For information on how to create a profile and how to book travel online, please email [email protected]

Direct Travel Contact Information

1-844-905-3824 (within North America) [email protected]  

Travel Expenditures

For approved travel expenditures, employees may use their Purchasing Card, or pay with their own funds and request reimbursement through a cheque requisition. To claim a per diem for expenses not charged to a Purchasing Card, use the travel claim form listed on the  Finance forms page . 

• Our Values: The Four R’s
• Impact Report
• Master’s Programs
• Master of Educational Technology (MET)
• Early Childhood Education
• Featured Alumni
• Online Courses
• Institutes & Workshops
• Open Online Learning
• Transformative Educational Leadership Program (TELP)
• Dean’s Community Engagement Series
• Edith Lando Virtual Learning Centre
• AI in K-12 Education: Classroom of the Future
• Introduction to the BC K-12 School System

Travel and Expense Guidelines

• Expense Claims
• Lower Mainland
• Outside Lower Mainland

UBC Policies

The information on this webpage is intended as a reference for PDCE travel and related expenses, and does note replace UBC policies or current Board-approved procedures. Please refer to UBC Policies #83 and #84 for important details regarding travel.

UBC Travel Smart

UBCTravelSmart , by Supply Management, provides guidelines for making travel reservations and reimbursement process for university-related travel.

For a succinct overview of information on travel and expenses, please review the administrative directive regarding Travel and Related Expenses Rates, Suppliers and Services .

Claiming Expenses

• Travel associate with PDCE-affiliated programs must be approved in advance by PDCE.
• All receipts must be submitted to UBC within 30 days of the date on the receipt.
• Mileage & Authorized Expense Claim Form , (download here )
• Original receipts supporting expense claims.

Travel Within the Lower Mainland

Personal vehicle.

Reimbursement should be calculated using the driving distance one would travel by the most direct route.

UBCTravelSmart lists the current mileage rates .

To claim pre-approved travel expenses, please submit:

Travel outside the Lower Mainland

Travel arrangements can be made in any of the following ways:

• Full service through North-South Travel;
• Self-serve through Concur , UBC’s secure online booking tool, or;
• Independently.

Accommodation

• Accommodation receipts should not include meals; please obtain separate receipts for meals eaten in hotel restaurants.
• UBCTravelSmart provides information on special air travel rates for UBC business travellers.
• For airline tickets purchased using a personal credit card, cheque or cash, please submit the passenger receipt (i.e., the last page of the ticket) to PDCE, along with the travel claim form.
• In the case of electronic ticketing, the original itinerary invoice and original boarding pass must be submitted.
• UBCTravelSmart provides information on special accommodation rates for UBC business travellers.
• Original receipts for vehicle rental expenses (rental fees and fuel charges) are required for reimbursement.
• Rental fees and charges for refueling the rental vehicle must be on separate receipts.
• UBCTravelSmart provides information on vehicle rental programs and rental vehicle insurance .
• The current per diem allowance is posted on the UBCTravelSmart website.
• While it is optional whether per diems or receipts are used for claiming meals, per diems are preferred, since it simplifies processing, and provides an equitable reimbursement.

Other Expenses

Reasonable expenses for taxis and public transportation to and from airports, meeting places, etc., may be reimbursed.

Joint Expenses

Prior to taking indirect routes to a destination (interrupting business portions of a trip for personal travel or vice versa), travellers must obtain approval from their Department Head and Assistant Dean, PDCE and agree on a fair allocation of expenses for the trip. The University’s portion is limited to expenses for travel, accommodation, meals and other expenses that would have been accrued had the personal travel interruption not occurred.

Language selection

• Français fr

Appendix B: Meals and allowances

Effective: April 1, 2022

1. Travel in Canada

2. travel in usa.

Rates in the USA are the same as in Canada but paid in US funds.

Locations in Nunavut

• Arviat (formerly Eskimo Point)
• Cambridge Bay
• Cape Dorset
• Chesterfield Inlet
• Clyde River
• Coral Harbour
• Grise Fiord
• Kimmirut (formerly Lake Harbour)
• Kugaaruk (fomerly Pelly Bay)
• Pangnirtung
• Qikiqtarjuaq (formerly Broughton Island)
• Rankin Inlet
• Repulse Bay
• Sanikiliuaq
• Taloyoak (formerly Spence Bay)

Page details