gov travel card quizlet

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Travel charge card

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• Per Diem Lookup

What is the travel charge card? The GSA SmartPay® 3 program provides charge cards to U.S. government agencies, as well as tribal governments, through master contracts that are negotiated with major banks. 

There are currently more than 560 Federal agencies, organizations and Native American tribal governments participating in the program, spending $30 Billion annually, through 100 million transactions on more than three million cards.

There are three types of travel accounts:

• Individually billed accounts are issued to employees to pay for official travel and travel-related expenses. The government reimburses employees for authorized expenses. The employee is responsible for making payment to the bank.
• Centrally billed accounts are established by some agencies to pay for official travel expenses. Centrally billed accounts are paid directly by the government to the bank.
• GSA SmartPay Tax Advantage Travel accounts  are new product offerings that combine an Individually Billed Account (IBA) and Centrally Billed Account (CBA), providing a means to obtain tax exemption automatically at the point of sale for rental cars and lodging charges. The combined features of CBAs and IBAs are a key characteristic of this product. When using the Tax Advantage Travel Account, charges for rental cars and lodging will be automatically billed to a CBA for payment. Charges for other travel-related purchases, such as meals and incidentals, are billed to the IBA portion of the account.

What is the benefit for federal agencies? Each agency or organization using the travel charge card receives a rebate based on sales volume. The sale refund is remitted to the organization. In addition, a separate refund is provided to agencies and organizations based on improving speed of payment.

How can travel managers make it happen? In 1988, Congress mandated that federal employees use the government travel charge card for all payments of expenses related to official government travel, with some exceptions. 

Travel managers should ensure that all of their travelers use their government-issued travel charge card for all purchases of travel-related services or products such as rental cars, hotel rooms, and telephone or Internet service.

Looking for more information on SmartPay?

The GSA SmartPay program provides charge cards to U.S. government agencies/departments, as well as tribal governments, through master contracts that are negotiated with major national banks. Additionally, to contact Travel Program call 888-472-5585 or email [email protected]

• Download the complete Federal Travel Regulation
• Joint Travel Regulations
• Foreign Affairs Manual

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

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Travel card 101 answers.

Check our TDY Travel Policies 101 Answers .

Government Travel Card 101 Assessment Answers (v 2.03)

Programs and policies travel card 101 answers.

Match the policies to their description. Use the drop-downs to choose the correct answers. When you are done, click Submit.

(1) Requires each Executive department and agency to evaluate the credit worthiness of an individual.

(2) Mandates the use of a Government sponsored travel card for costs associated with official Government travel.

(3) Requires split disbursement to the travel card vendor.

(4) States that the applicant understand the provisions of the travel card program and proper use of the travel card.

(5) Establishes command, supervisory, and personal responsibilities for use of the GTCC and the operation of the DoD travel card program.

(1) Public Law 109-115

(2) Public Law 105-264

(3) Public Law 107-314

(4) Statement of Understanding

(5) Government Travel Charge Card Regulations

Complete the statements by selecting the correct answer. After you are done, click Submit.

(1) The ATM withdrawal limit for a standard cardholder is:

(2) The cardholder, not the Government, is liable for payments for:

(3) The card that limits the cardholder to a minimal amount of credit and must be activated and deactivated for official travel periods is the:

(2) IBA travel cards

(3) restricted card

Step 3 – Applicant informs APC of travel card request.

Step 5 – Applicant completes online application and provides signed SoU and Travel Card 101 completion certificate to APC.

Step 1 – APC verifies, completes, and approves the application.

Step 2 – Applicant receives travel card.

Step 4 – Cardholder reads the cardholder agreement, signs it, verifies receipt of the travel card, and updates their DTS profile with the new travel card information.

Match the travel card policies to their descriptions.

(1) The travel card vendor receives direct payment for the amount of travel card expenses specified in the travel voucher.

(2) DoD, on behalf of the travel card vendor, automatically collects payment from the cardholder’s pay for any amount owed as a result of undisputed delinquencies.

(3) Individuals are deployed on long-term travel to locations that preclude them from filing interim vouchers (non-DTS).

(4) A written agreement between the cardholder and the travel card vendor in which the cardholder agrees to make a monthly payment to the vendor.

(1) Split Disbursement

(2) Salary Offset

(3) Mission Critical Status

(4) Reduced Payment Plan

Army Travel Card 101 Answers

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• Login to DTS

Program Management

• Cardholders
• Centrally Billed Accounts
• Frequently Asked Questions↗

Citi Support

Citi’s Client Services lines are dedicated solely to supporting APCs and are available Monday – Saturday from 7:00AM - 9:00PM EST. For assistance call: 866-670-6462 (toll-free) 757-853-2467 (outside U.S.)

Reduce Travel Card Delinquencies

Find important guidance on reducing travel card delinquencies to ensure traveler compliance with policy.

Agency Program Coordinators, or APCs, manage day-to-day operations of the travel card program for an organization and serve as the primary liaisons between the travel cardholder and the Government Travel Charge Card (GTCC) vendor. APCs are designated in writing by their organization’s Commander or Director and receive their GTCC Program guidance from their Component Program Manager (CPM).

APCs also collect required cardholder documentation prior to card issuance (i.e. signed application [citibank.com, PDF, 6 pages] , Statement of Understanding [PDF, 1 page] , and Travel Card 101  certificate of completion). Section 0411 of the GTCC Regulations [PDF, 46 pages]  further describes APC duties. APCs should refer to the APC Guide [PDF, 45 pages] for a general overview and guidance on processes and procedures related to successful execution and daily operations of their Organization’s travel card program.

APCs and CPMs alike can stay on top of the latest GTCC initiatives, training, and best practices by subscribing to the APC Toolkit RSS Feed . Subscribers receive advice on improving program management, policy compliance, and responsiveness to cardholder concerns delivered straight to their inbox or RSS reader.

APCs are responsible for:

• Collecting required cardholder documentation prior to card issuance (i.e. signed application [citibank.com, PDF, 6 pages] , Statement of Understanding [PDF, 1 page] , and Travel Card 101 [requires login] certificate of completion) and processing applications
• Reporting and conducting periodic reviews for potential card misuse/abuse, spend maximization, delinquency, card status, credit limits, etc.
• Adjusting the credit limits of Individual Billed Accounts (IBAs) to meet mission needs and placing IBAs in PCS/Mission Critical Status, when applicable
• Ensuring cardholder’s point of contact information is current with Citi
• Working with local Defense Travel Administrators to ensure GTCC information is accurate in cardholder profiles
• Maintaining hierarchy structure and detailed listing of cardholder accounts

For more information on these duties, see section 0411 of the GTCC Regulations [PDF, 46 pages] or refer to the APC Guide [PDF, 45 pages] .

Program Management Training

Mandatory Travel Card Program Management Training for APCs [login required] is required for APCs when first appointed and again every three years to retain their completion certificate. Find it in TraX, DTMO's web portal .

CitiManager Training

Citi also offers instructor-led training and online training to support APCs [citibank.com] in the use of the travel card vendor’s online tools. Online training includes web-based training modules, instructional guides, and webinars, including:

• CitiManager Basic - Introduces you to the core functionalities related to your role as an APC. Some topics included are searching for card accounts, account maintenance, and creating a new user profile.
• CitiManager Basic Reporting - Highlights the core monthly DoD reports and teaches you how to edit and maintain them using reporting features.
• Applications and How They Are Processed - Provides a detailed look at the individual online application, how the status of each can be reviewed, and how to view the details of each request.

Register for training on these tools in Citi’s training environment, known as the Learning Center ( login to CitiManager [citidirect.com] , then select Learning System Web Tools). Instructor-led training is available at no cost for organizations with a minimum of 20 training participants. A training request form [citidirect.com] can be found in Citi’s Learning Center. Citi also offers day-long hands-on training from a Citi instructor for APC classes of up to 20 participants in Washington, DC, Norfolk, VA, Wilmington, DE, Jacksonville, FL, and O’Fallon, MO.

Training for HL2 and HL3 APCs

Visa® IntelliLink helps Agency Program Coordinators identify transactions that are potentially out of compliance with DoD travel card policy by providing a predictive analytics score on all cardholder transactions. This tool is the DoD’s system of record for misuse activity and assists HL2 and HL3 program managers and agency program coordinators in keeping records and categorizing transactions as valid or misuse.

Training for IntelliLink can be found in the Citi Learning Center and is recommended for HL2 and designated HL3 APCs who currently use IntelliLink or for those APCs who are designated to use IntelliLink on behalf of a Major Command.

CitiManager

CitiManager offers tools to help APCs better manage the GTCC program, including:

• Manage Users : View card accounts, view and download statements, and perform account maintenance
• Manage Card Program : Create new account applications, run reports, submit bulk online applications, and maintenance
• Web Tools : Citi Custom Reporting System, Citi Card Management System, Learning Center

Detailed step-by-step instructions for CitiManager Site functions can be found in the CitiManager Site User Guide [PDF, 53 pages] .

All APCs have a duty and regulatory requirement to monitor and report travel card misuse. The Citi Reporting Tool allows APCs to pull reports on a cardholder's Weekend and Non-Travel Related Activity, and sort and filter for questionable transactions in the Account Activity Text Report. APCs below the HL3 level must report all misuse activity to the HL3 level for those cases of misuse to be captured in Visa® IntelliLink.

Misuse Reporting for HL2 and HL3 APCs

Visa® IntelliLink is a web-based tool that uses self-learning algorithms to provide the DoD with automated compliance analysis of all travel card spend to identify potential misuse and policy violations. Each transaction is attributed a predictor score based on actual situational factors and historical data comparisons of similar transactions with a higher score indicating increased potential policy compliance concerns. Additionally, IntelliLink provides comprehensive access to cardholder transaction activity and spending patterns.

IntelliLink Compliance Module

The Compliance Module is a record keeping tool that includes automated data gathering on questionable transactions, collaboration functionality to facilitate follow up inquiries to verify transaction validity, oversight escalation and disposition documentation. Use of IntelliLink is mandatory at hierarchy levels two and three, while also highly encouraged at hierarchy level four and below.

On no less than a monthly basis:

• Review Analytics Module results.
• Flag questionable transactions and create cases for instances of potential misuse.
• Follow up on and close any pending actions on flagged transactions and open cases from the previous month.
• Enter case notes and disposition decisions on misuse and potential misuse transaction activity into IntelliLink that was reported from lower levels or discovered outside of IntelliLink.

For additional information, guidance, and or access to IntelliLink, contact your CPM or higher level APC. Additional training resources for IntelliLink are found in the Citi Learning Center.

See also the DoD Misuse Reporting Memo [PDF, 1 page] or DoD Misuse Reporting Memo (Deputy Assistant Secretary of Defense) [PDF, 1 page]

Manage your travel card account

Review processes & procedures for managing your GTCC program

Policies & general travel card information

• DTS is Partially Impacted Updated: 06/01/2024
• Authentication
• Document Signing
• Reporting Services
• Import/Export Services
• Receipt Services
• Travel Office Data Sync
• Ext: Air Availability (Google ITA)
• Ext: Accounting/Disbursement (GEX)
• Ext: Hotel/Car Availability (Sabre/Worldspan)
• Ext: Mileage Calculations (DTOD)
• Ext: Defense Lodging System (DLS)
• Ext: Archiving Services (DMDC)

Activate account

It looks like this is your first time logging into DTS. Your user account needs to be activated before you can create travel documents.

Defense Travel System

Your travel management hub for dod trips.

Military members and DoD Civilian personnel can book official travel and manage travel expenses.

How It Works

Book your travel.

with all the reservations you need, estimate expenses, and request advanced payments

Receive Approvals

for your travel plans and known expenses before and after you travel

Keep Records Up to Date

with your travel plans and expenses before and during your trip

Input Final Expenses

and attach receipts and records when you return from your trip

Get Reimbursed

back to your bank account, Government Travel Charge Card (GTCC), or both

DoD Travel News

• Defense Travel Dispatch Summer 2023
• DoD Approves Pet Expenses Reimbursement Due to PCS
• Reducing Travel Card Delinquencies: APCs, Supervisors, and Approving Officials
• Reducing Travel Card Delinquencies: Cardholders
• Traveler Health & Safety

DTS Notices

There are no DTS Notices available.

Travel Resources

Learn how to use the DTS system through online videos and more

Instant message with a real person Mon - Fri 8am - 6pm ET

Save time at the airport and find out how you can participate for free

Access the Joint Travel Regulations and other travel policies

Need More Assistance?

Services for You

An official website of the United States government

Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock Locked padlock icon ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Card/Account Holders and Approving Officials

Travel Training Quiz

training.smartpay.gsa.gov

An official website of the General Services Administration

Department of Defense Travel Card Benefits

Progress informed from the past, and inspired by the future, cardholder guide.

Official travel for the Department of Defense just became easier with the Citi Department of Defense Travel Card. When you are preparing to use your new card, please read What To Do When I First Receive My New Card . For more information regarding your new card, please read the Department of Defense Cardholder Guide .

Department of Defense Travel Insurance

As a cardholder, you will receive global travel accident and lost luggage insurance so you feel safe and secure wherever you travel with a Citi ® Commercial Card.

• Travel Accident Insurance Guide
• Lost Luggage Insurance Guide

MasterCard Guide to Benefits

Visa Guide to Benefits

In addition to the card benefits provided by Citi, Visa provides card benefits such as Car Rental Insurance and Travel and Emergency Assistance. For full details, please read the Visa Guide to Benefits .

Travel Tips

For more information on your Citi Department of Defense Travel Card, please read What to do Before, During and After travel .

Online Tools

Citi's global online tool, CitiManager ® , enables you to manage business expenses from anywhere around the globe from your computer or mobile device; you can view statements online, confirm account balances, sign up for email and SMS alerts, and much more. If you have not already signed up for the CitiManager ® tool, please log on to www.citimanager.com/login and click on the 'Self registration for Cardholders' link. From there, follow the prompts to establish your account.

For more information on the CitiManager ® tool, view our CitiManager ® Cardholder Quick Reference Guide .