dod joint travel reg

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Defense Travel System

Your travel management hub for dod trips.

Military members and DoD Civilian personnel can book official travel and manage travel expenses.

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and attach receipts and records when you return from your trip

Get Reimbursed

back to your bank account, Government Travel Charge Card (GTCC), or both

DoD Travel News

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• Rental Car Agreement #5 Effective April 1, 2024
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Joint Travel Regulations

By Crystal Washington July 26, 2021

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From the Defense Travel Management Office (DTMO) website: The Joint Travel Regulations (JTR) implements policy and law to establish travel and transportation allowances for Uniformed Service members (i.e., Army, Navy, Air Force, Marine Corps, Coast Guard, National Oceanic and Atmospheric Administration Commissioned Corps, and Public Health Service Commissioned Corps), Department of Defense (DoD) civilian employees, and others traveling at the DoD’s expense.

The Per Diem, Travel, and Transportation Allowance Committee (PDTATAC) has oversight of the JTR. The Defense Travel Management Office serves as the administrative staff for the PDTATAC by developing, administering, and maintaining the JTR.

Joint Travel Regulations (dod.mil)

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DoD Announces Revision to Joint Travel Regulations Authorizing Shipment of Breast Milk as a Travel Accommodation

The Department recently announced that effective April 7, 2022, the Joint Travel Regulations (JTR) allows nursing service members and civilian employees to be reimbursed for shipment of breast milk when on official travel for more than three days.

The Joint Travel Regulations were revised to specify that the cost of shipping breast milk may be reimbursed as a travel accommodation for a special need during temporary duty (TDY) travel. Authorized expenses may include reasonable commercial shipping fees, excess baggage, disposable storage bags or non-durable containers, cold shipping packages, refrigeration, and transport.

The memorandum for the Joint Travel Regulations revision can be found here .

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On February 24, 2021, the NISPOM Rule became effective.  The rule includes reporting requirements outlined in Security Executive Agent Directive 3 or SEAD 3, “Reporting Requirement for Personnel Who Access Classified Information and Hold a Sensitive Position.”  A key reportable activity of SEAD 3 is foreign travel.  Early on, DoD in coordination with industry acknowledged the challenges for cleared industry with over 1-million cleared employees across 12,000 cleared facilities to individually submit in the system of record, which is currently the Defense Information System for Security  (DISS), the thousands of reports of foreign travel and the impact of those reports on contractor cleared employees and security staff.

DCSA, who is responsible for DISS, took on the challenge to create a tool to minimize the impact of reporting foreign travel as required by SEAD 3. In order to allow time for the development of the capabilities and tools, DoD amended the NISPOM Rule to extend the compliance date for foreign travel reporting until no later than 18 months from the effective date of the rule for those contractors under DoD security cognizance. 

The capabilities to submit bulk foreign travel are now available in DISS which supports the requirement for foreign travel reporting beginning on August 24, 2022.  In the section of this page titled “Resources” you will find several links to assist cleared contractors and their employees better understand the unofficial foreign travel reporting requirements, process and tools.  

USE OF BULK UPLOAD TOOL:  Contractors who choose to utilize the bulk upload tool will submit foreign travel of cleared employees at intervals not to exceed 30 days.  Cleared employees are still required to report foreign travel to their FSO in accordance with the guidelines and timelines outlined in SEAD 3 and further clarified in the SEAD 3 ISL.

NOTE : Cleared industry under DoD cognizance should consult with their government customers for any additional foreign travel reporting requirements for those personnel who have SCI or SAP access and/or additional contractual reporting requirements.  

• Foreign Travel Reporting in DISS for SEAD 3
• SEAD 3 Unofficial Foreign Travel Reporting Audio/Slide Short
• SEAD 3 Unofficial Foreign Travel Reporting Checklist
• Industrial Security Letter (2021-02) Clarification and Guidance on Reportable Activities
• Security Executive Agent Directive 3, “Reporting Requirement for Personnel Who Access Classified Information and Hold a Sensitive Position”
• SEAD 3 Frequently Asked Questions (Listed Under SEAD 3 FAQs TAB on  NISPOM Rule Webpage )
• SEAD 3 Reporting Desktop Aid for Cleared Industry
• Defense Information System for Security (DISS)
• 32 CFR Part 117, NISPOM Rule Webpage
• Worldwide Threat Assessment of the U.S. Intelligence Community

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DoD Instruction 5154.31

DoDI 5154.31, "Travel Programs" has been re-issued and succeeds the original version published in 2011, which formally established the Defense Travel Management Office (DTMO) as the Department’s focal point to manage commercial travel programs and policy. The reissued version supersedes travel policies contained in various memos, the DoD Financial Management Regulation, Defense Transportation Regulation and other governing regulations. It contains six volumes with each volume formally outlining the procedures and regulations related to the management of a specific commercial travel program. The reissuance of DoDI 5154.31 reduces the quantity, diversity, and dispersion of commercial travel guidance by creating one location for policy information.

Joint Travel Regulations

Dts regulations, gtcc regulations.

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IMPORTANT: If you have issues accessing a form, complete the following:

• Right click on the link.
• Select ‘Save Link As’ or ‘Save To’ (dependent on browser).
• Save to your desired location on your computer.
• Open the form on your computer.

DD 1351-2 Travel Voucher (May 2011)

IMPORTANT: The DD 1351-2 may be completed using SmartVoucher to simplify completion. To access SmartVoucher, visit  TDY-Completing Your Travel Voucher (DD Form 1351-2).

To access DD Form 1351-2 instructions, click here .

If you are submitting more than one TDY claim at one time -  Insert a separator page between each claim before sending. This ensures that the documents for each separate claim remain together. The separator page can be located here .

DD 1351-2C Travel Voucher Continuation

If you need additional space to complete your travel itinerary (block #15), reimbursable expenses (block #18), or government/deductible meals (block #20), please complete and submit this form along with the DD 1351-2.

DD 1351-3 Statement of Actual Expense

Used by all travelers to claim actual subsistence expenses when the TDY is performed on an actual expense basis.

DD 1351-5 Government Quarters and or Mess aka Statement of Non-Availability (SNA)

If the Government directed quarters and meals are not available. This statement is issued by the billeting office at the TDY site that authorizes reimbursement of per diem for lodging and/or meals.

Paid Itemized Receipts

Receipts are required for lodging costs paid and must show the location, dates, and who occupied the lodging. Receipts are also required for any single reimbursable expense claimed in the amount of $75.00 and more. To claim expenses without a receipt submit a Statement in Lieu of Actual Receipts or  Statement in Lieu of Lodging Receipts. Statement in Lieu of Actual Receipts

Statement in Lieu of Lodging Receipts

SF1199A - Direct Deposit Form

Submit this information if your financial institution changed since your last TDY or PCS move.

DFAS Form 9213 - TDY Travel Advance Form (TDY Traveler Only)

Advance travel payments may be authorized if your orders state that you are a non-charge card-holder or travel circumstances prohibit the use of a charge card. You may request an advance any time prior to travel but an advance can only be processed 10 days prior to departure. IMPORTANT: Advances are limited to 80% of lodging and meals, and 100% of budgeted reimbursable expenses (e.g., rental car, conference fees, etc.).

DFAS Form 9114 PCS and TDY En Route Travel Advance Request (PCS Traveler Only)

Advance travel payments may be authorized if your orders state that you are a non-charge card-holder or travel circumstances prohibit the use of a charge card. You may request an advance any time prior to travel but an advance can only be processed 10 days prior to departure. IMPORTANT: Advances are limited to 80% of lodging and meals, and 100% of budgeted reimbursable expenses (e.g., rental car, conference fees, etc.)..

DFAS Form 9098 Claim for Temporary Lodging Expense (TLE) (PCS Traveler Only)

Allowance to partially pay for lodging/meal expenses incurred by a member/dependent(s) while occupying temporary lodging in the Continental United States (CONUS) in association with a Permanent Change of Station (PCS) move.

Other Forms Needed to Support Your Travel Voucher

This is provided when ordered to travel for duty at one or more locations, away from the permanent duty station (PDS), providing for further assignment or pending further assignment, to return to the old PDS or to proceed to a new PDS.

• DTS Advice of Payment (AOP) DTS payments in conjunction with your travel, may be required if you have already received partial reimbursement for travel expenses.  
• DA Form 31 – Leave Form This form is only required if you take leave in conjunction with your travel. TDY travelers only, please see additional requirements for the Red Cross Letter.  
• Mobilization Orders (Reservist called to Active Duty) (TDY travelers only) Mobilization orders are orders to active duty only and do not authorize demobilization. This document should be provided to you by your unit prior to your departure.  
• Release from Active Duty (REFRAD) (Reservist called to Active Duty) (TDY travelers only) Order releasing the traveler from Active Duty. This document should be provided to you by your unit upon your return.  
• DD Form 214 – Certificate of Discharge or Release from Active Duty (Reservist called to Active Duty) (TDY travelers only) Issued when a service member performs active duty or at least 90 consecutive days of active duty training. The Report of Separation contains information needed to verify military service for benefits, retirement, employment and membership in veterans' organizations. This document should be provided to you by your unit upon your return to unit.  
• Red Cross Letter (TDY travelers only) Only required if taking emergency leave and if the commander granting leave has requested information to determine the need for the Service Member’s emergency leave. This document should be requested from the American Red Cross or Military Service Personnel nearest the location of the emergency.