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What Is A Business Trip Report And How To Prepare One?

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Business trip report is a post-trip activity essential to know the outcome of the business trip vis-à-vis its objectives. Employees can use the trip report to highlight their achievements and enhance their reputation in the eyes of the management. Additionally, the report will help the management to analyze the outcome of the business trip. Let us discuss the tips for writing a business trip report.

What is a Business Trip (or Business Travel) Report?

A business trip report, or a business travel report, summarizes the business trip to justify travel expenses. It reviews activities to fulfill pre-defined business objectives, such as finalizing a business deal, providing technical service to a customer, or representing the organization at a trade fair.

• Travel managers can review business reports based on the following criteria:
• Improving networking and customer relationships
• Fulfillment of the training objectives, such as deals, services, certifications, etc.
• Identifying and attracting prospects for new business opportunities
• Knowing new business trends
• Attending company conferences or review meetings
• Imparting training to business associates
• Providing customer business travel support
• Assessing the competition

Business travel reporting activity helps understand to what extent the employee met the trip objectives. It enables travel managers to change policies and improve the efficiency of the future business trips.

Suggested Read: All You Need To Know About Corporate Travel Management

Importance of a corporate trip report

A corporate trip report is necessary to justify the cost of business travel. It is a critical summary to enable reporting, auditing, and business travel budgeting. Business trip reporting helps travel managers monitor, track, and control travel costs. They can leverage the knowledge to enhance the effectiveness of future business trips.

An ideal trip report provides a detailed review of the particular business travel report and is a vital instrument for understanding the justification of the trip expenses. The business trip report comprises many details, such as graphs, tables, photographs, and other documents supporting the claim by justifying the travel expenditure.

How to write a business report?

1. Preparations

Preparations for writing a comprehensive business trip report begin before proceeding on a business trip. You should note down the core corporate of the business trip you expect to meet. The entire trip itinerary will focus on accomplishing this goal. The measure of the trip’s success will depend upon the details and supportive documents you provide while submitting the trip report. Continue noting down all details about your achievements as your business trip progresses. Collecting bills or receipts is an essential prerequisite to facilitate expense reporting. Platforms like Paxes can help you with planning, booking, and producing the necessary travel data and invoices needed to back your report. Remember to get snaps and video clips of important events besides documentary evidence of your achievements, like feedback forms to justify your accomplishments.

2. Headings and essential details

The heading section should provide a quick introduction to the trip report with the total cost of the business trip. Mention the core purpose in the first section of a business trip report. Include the cities and places you covered with dates. Write down the names of colleagues if they accompanied you on the trip. List the names of prospects, customers, and business associates you met on the business trip.

3. Introduction of the report

A general overview of the business trip is an essential feature of the introduction. Let the introduction outline the goal and the results of the business trip. Mention the places you covered and the people you met with the outcome. One should briefly describe the activities such as attending the exhibition stall, highlighting product benefits, meeting prospects, or attending seminars. Focus on how you accomplished the trip’s aim without providing data or supportive documents.

4. Business trip report’s body

The main section of the business report is the body. You should provide details of the activities that helped you meet your business objectives. By providing reasons, you should also reveal the goals you missed to achieve. One should add any other achievements, not part of the trip’s original objectives, in the body. You should explain how the achievement can benefit the organization.

5. Summary of the report

The summary justifies the consumption of resources to cover the trip. Share your observations by mentioning how the business trip can help the organization win more customers, increase sales revenues, or improve the company’s brand awareness. The summary should focus on the expected rise in the business to help travel managers know the ROI from the business trip. The report should include attachments like data, snaps, and customer feedback reports that will help support your accomplishments.

Business trip report template

Here is a simple template for you to get started with your business trip report:

Trip information

Trip itinerary: Insert summary of trip itinerary

Purpose of trip: Define the purpose of the trip with a clear objective

Activities and meetings conducted: Write about the activities and meetings conducted

Site visits and events attended: Write details of site visits and events attended

Key accomplishments: Summary of key achievements during trip

Business opportunities: New opportunities found during the trip

Challenges encountered

Logistics issues: Were there any issues with the transportation

Communication issues: Any language barrier encountered

Other issues: Other issues occurred during the trip

Expenses incurred

Travel and accommodation expenses: Enter airfare, transfers, mileage, hotel rooms charges

Meal and other expenses: Meal expenses, stationary costs and others

Recommendations for future trips

Improvements: Tips on how to get better results

[End of Business Trip Report Template]

Organizations use the business trip report to know the return on travel costs. Business travel reporting is the art of presenting your achievements systematically. Providing details and supporting these with data or documents is the key to writing a perfect business report. The business report should be crisp and clear, presenting the trip’s purpose, activities, learnings, and recommendations.

Travel and expense management platforms such as Paxes offer easy and quick booking of flights and hotels. Additionally, the expenditure data provided in these platforms can help one in preparing a comprehensive business trip report.

Business Trip Report FAQs

Who should receive the corporate trip report of the employee.

Employees submit a corporate trip report to line managers, or corporate travel managers, depending upon the corporate policy.

What is excluded from a business trip report?

The business trip report should not include personal experiences, like visiting a tourist spot, having dinner with colleagues, or detailed notes. Avoid lengthy descriptions of the event or venue.

Is there a standard format for writing a corporate trip report?

The ideal format is the headline, introduction, body, and summary. However, some organizations expect employees to write a corporate trip report in a particular fashion.

Is the expense report part of the corporate trip report?

Many organizations mandate attaching expense reports to the business trip report. In such cases, one can add receipts and bills to the expense report.

What is the focus of a corporate trip report?

A corporate trip report aims to explain how the investment in the business trip will benefit the organization.

What should be included in a business trip report?

A business trip report should consist of trip details, itinerary, expenses, results, challenges, and recommendations.

What is called as trip report?

A document detailing the various aspects of a business trip for analysis and betterment of next trips is called business trip report.

What is an example of a business trip?

Sales trips, brand awareness trips, VIP trips are some of the examples of business trips.

What is the purpose of business trip report?

A business trip report is used to highlight the key findings of the trip and analyze the same to better the following trips.

How do I create an effective business trip report?

What information should be included in a business trip report.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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What should a business travel report include? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R15ajm:",1)

Your business trip is over, and now it’s time to draft up a travel report. Why does your manager ask for a business trip report? And what should a good report include? Scroll down to learn everything you need to know about how to write a travel report.

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A business trip report, or business travel report , is a document about a business trip, usually written for a manager. It’s like a memo of the trip, its purpose, learnings, and outcomes.

The meaning of a business trip report is to give an overview of the trip and justify the expenses. 

With a travel report, you tell your manager (or other relevant people in the company) what your trip was about: purpose, goals, achievements, learnings, and recommendations. The purpose of a business trip can be, for example, to solidify business partnerships, prospect for new clients, or learn about the latest industry trends.

A business trip report also justifies the investment the company makes. If your employer sends you on a business trip and pays for the costs, how will it benefit from your travel? 

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There isn’t one set format for a travel report. You can check if your company has a template for reporting business trips or if there are some conventions or requirements the report should follow. If not, you can find a simple business trip report template in this article. 

Unless you work in a traditional industry, a travel report doesn’t have to be too formal. Your manager probably doesn't want to scan through a 20-page report. 

It’s okay to keep the report brief and concise. You can skip the table of contents and executive summary and focus on the goals, outcomes, and learnings of the trip – the part that matters the most. 

A simple outline for a business trip report  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":Rktajm:",1)

If you want to keep your travel report short and sweet, you can follow this simple structure. 

Basics : Your name, participants (your colleagues), travel period, and destination.

Purpose of trip : Why did you go on this trip? What were the goals? 

Overview : What events did you attend? Who did you meet? What learnings did you gain? 

Summary and Conclusions : A brief summary of the trip and recommendations or action points.

Expenses : You can list your expenses here or deliver your expense claim separately. 

Attachments : If you claim expenses, attach receipts and invoices as proof of travel costs.

Claim travel expenses with an expense report self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":Rqtajm:",1)

If you’ve paid travel expenses from your own pocket, you can claim expense reimbursement from your employer. Depending on your company’s conventions, you can either attach the expense claim to the report or deliver it separately. 

More and more companies use digital tools to manage travel expenses, which means that you don’t need to claim back travel costs with a paper document (and not even with a PDF). For example, Pliant features an integration to Circula , a software designed to streamline and automate claiming and managing travel costs and allowances.

Use a business travel report template  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R10tajm:",1)

If your company doesn’t have a fixed structure for a business travel report and you’re not sure how to go about it, here’s a template to help you get started. 

You can use this template to summarize your trip and its expenses in a simple and easy-to-skim format. 

Bear in mind that this isn’t an official travel report template – if there is such a thing. Feel free to edit and customize it for your needs. You can skip or add sections that you see useful. If you want to highlight something particular, add new sections, like Goals or Learnings. 

How to write a travel report?  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R18tajm:",1)

Following the structure of the template above, here’s how you write a travel report. 

Start with the basics self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1ctajm:",1)

First things first. In addition to your own name, mention any colleagues that were with you on the trip. Include the travel period and destination.

Focus on the benefits for the company  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1gtajm:",1)

The body is the most important part of your report. You can use a structure that works best for you, but if you’re not sure what to include, here are some ideas.

You can start with the purpose . Why did you go on this trip? What were the goals? This could be, for example, to keep up with the industry trends at a conference. 

Provide an overview of the trip. Who did you meet? What events did you attend? What did you learn? This is your chance to shine. Stress how the trip was beneficial for the company. Not only did you pick up new skills at a seminar, but now you can put them to use in your work for the company. You’ll want to show how sending you on this trip was a good investment. 

Close with a summary and conclusions . Write a summary and revisit the key points, like your learnings, how the goals were met (or why they weren’t), and recommendations and an action plan for the next steps.

Attach a cost summary and receipts (if necessary) self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1qtajm:",1)

Depending on your company’s travel expense policy, you can attach a cost summary of your reimbursable expenses and relevant attachments to the travel report. Attachments include receipts and invoices as proof of incurred expenses during the trip.

If you deliver an expense claim with an app or in another way established in your workplace, you don’t have to include it in the travel report.  

What is an example of business travel? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R20tajm:",1)

There are many types of business travel, ranging from conferences to trade shows to visiting international branches of the same company. 

What qualifies as business travel in the eyes of the tax office varies from country to country. But usually, there’s some kind of requirement for temporary travel for work purposes.

Examples of business travel include:

Conferences and seminars

Trade shows and fairs

Travel to meet business partners, like suppliers or clients

Internal visits and meetings at different locations  

Company retreats and events

Not every type of business travel requires a travel report. If you’re traveling to a company retreat or summer party to unwind and bond with your colleagues, you can skip the report. 

When does a business trip require a travel report? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R2ctajm:",1)

Whether a business trip report is required depends on the organization and its travel policy. A travel report isn’t always necessary, so it’s best to ask your manager. 

But if you claim reimbursement for business-related travel expenses, you do need to submit an expense report and receipts. This is usually required by the tax office to provide a clear audit trail of why your employer is making a (tax-exempt) payment to you. But this doesn’t mean you have to write a report on the whole trip. 

Depending on the policy of your company, you might either submit an expense claim with an app or software or in another fashion that is established in your organization. 

In summary self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R2ktajm:",1)

Business travel report policies vary from company to company. While a travel expense claim may be required by the tax office, a business trip report is usually just used for internal purposes. 

In some companies or industries, lengthy reports may be the norm. But just the same, there may not be a culture of writing travel reports at all. When in doubt, ask your manager.

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Must-Have Business Trip Report Templates with Examples and Samples

Mayuri Gangwal

In the capacity of a seasoned travel professional, you are well acquainted with the intricate and time-intensive nature of trip planning. In your pursuit of enhanced efficiency and time management, you seek tools or templates to streamline your responsibilities. Notably, these resources should cater to the needs of travel agents, camping facilities, vacation planners, and insurance entities while encompassing all pivotal functionalities.

On this note, here comes our business trip itinerary to teleport your presentation to new dimensions. Our Travel Itinerary Template sets you up for success by covering all essential aspects of your trip. These templates ensure you get everything from detailed employee information to travel reservations and destination details.  

Best Business Trip Report Templates

SlideTeam’s Business trip report templates provide a standardized format to record each trip detail. This saves you plenty of time as you don't have to start from scratch. It also allows you to concentrate on the critical data while making it easier to compare information. 

Our professionally designed templates give your reports a professional appearance. This is particularly important for business trips where you must share the info with stakeholders and clients.  

By maintaining a repository of the trip report, businesses can draw more insights and lessons from past experiences. Thus, professional trip report templates offer numerous benefits to the organization. It not only saves time but also empowers businesses to make better decisions. 

Let's explore more about our templates and find out how they can help you get organized. 

Template 1: Business Trip Itinerary Report 

This all-inclusive gem is your ticket to flawlessly organizing and documenting crucial business trip details . It manages your travel information and makes it convenient and accessible to extract the desired information at the correct time. 

Furthermore, it has a dedicated section for organizing your departure details like date, airline confirmation number, time, and location, which ensures that you always pay attention to essential trip details.

This template presents accommodation details, conference reservations, meeting events, and other vital trip-related information so that employees and participants can stay informed and fully prepared for every engagement during their travels.

Adaptability is the heart of our template. It allows you to customize it to meet your requirements and preferences. Add, remove, or adjust elements and data fields to cater to your unique business scenarios.

The templates redefine efficiency, user-friendliness, and how you organize and present crucial business activity details. Its appeal extends to various travel-related industries, making it an essential professional asset.

Download Now

Template 2: Bi-Fold Business Trip Itinerary Report Template  

Our Bi-Fold business travel itinerary template grants you an expensive canvas to showcase your story convincingly. 

It is a concise 4-page document that empowers effective communication of vital information and telling your business narrative in a contemporary and inspirational manner. It is ideal for crafting communication collateral for any product or service; it offers the flexibility to be shared across various platforms. Initiate your projects with ease and turn them into valuable marketing assets. Organizations can use these templates for handouts, takeaways, and presentations.

 Organizations can infuse their brand's colors, logos, and unique elements, tailoring it to their needs and preferences. This template provides ample space to include all relevant data while maintaining its aesthetics looks, from travel itineraries to research plans or reporting on business activity details . 

Its adaptability, user-friendly interface, and sleek design make it an essential asset for effectively sharing vital information in a captivating and concise manner. Its futuristic design is a perfect blend of modernization and inspirational masterpiece. This helps in elevating your business stories to new heights. Download now and prepare to reshape how your brand communicates with its audience. We also have travel proposal templates to cater to all your travel needs. 

These professionally designed templates provide a competitive edge for businesses. It helps them to create impactful and visually appealing communication collateral. They are essential for companies looking to improve communication and streamline processes.

These templates save valuable time and give businesses the confidence to document their travel experiences. Employees can share valuable insights within the organization.  The consistency and coherence offered by these business templates ensure the organization's brand identity remains strong.

You can share them across multiple platforms to reach a wider audience. Embrace the convenience and professionalism these templates bring to your business trip reports. These valuable resources simplify how you create and share your business trip reports with confidence and ease. 

Step into a world of efficient reporting and make your business trips remarkable. Get started now and craft compelling business trip reports that leave a lasting impact on your audience. Happy reporting

FAQs on Business Trip Report

How do i write a business trip report.

To craft a business trip report:

• Start with a concise introduction that outlines the purpose of the trip.
• Furnished comprehensive information regarding the trip's goals, undertaken activities, and attended meetings.
• Utilize clear and specific language to elucidate the outcomes and accomplishments achieved during the journey.

Consider including a breakdown of incurred expenses; attach receipts for verification. Conclude the report with a summary of key takeaways and any recommendations for improvement.

Ensure your business travel report is logically organized and follows a professional format. Following these instructions will make your report informative, well-organized, and easily understandable for you and your organization. Moreover, it will serve as a valuable point of reference for upcoming decisions regarding business travel.

What is the purpose of a business travel report?

Business trip reports have a singular aim: to produce comprehensive and meticulous documentation of a business-related excursion. They hold significant value as they record the trip, encompassing all activities, results, and expenditures.

This report is essential for both the traveler and the organization as it documents crucial information, including meeting details, business achievements, challenges encountered, and potential opportunities identified during the trip.

Beyond serving as a historical record, the report critically analyzes the trip's effectiveness. It helps assess the achieved objectives, measure the ROI, and identify areas for improvement. Moreover, the report facilitates decision-making for future business travel by providing valuable insights and recommendations based on the trip's experiences.

By creating a comprehensive business trip report, professionals can better understand the impact of their journey, make informed decisions, and optimize their future travel endeavors for the success of both themselves and their organizations.

What are the elements of a business trip report?

A business trip report typically includes the following key elements:

• Introduction: Briefly state the purpose and objectives of the trip.
• Trip Details: Include the traveler's name, dates, destinations, and arrangements.
• Meeting Summaries: Provide a comprehensive account of the meetings attended and their outcomes.
• Expense Breakdown : List all incurred expenses, such as transportation, accommodation, meals, and other relevant costs.
• Challenges Faced : Mention any difficulties encountered during the trip and how they were addressed.
• Recommendations : Suggest improvements based on the trip's experiences and outcomes.

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How to Write a Top Trip Report

Our eNewsletter Routefinder, sent on the first of each month to over 30,000 individuals (including our 15,000 members), is one of our most important communications. Considered a “mini magazine,” each month we sift through dozens of blogs, events, and updates to select eight to ten of the most important items for you to read. This includes heartfelt magazine stories, key organizational updates, conservation and advocacy alerts, new courses, and more. And do you know what is often the most popular item, month after month?

Trip reports.

That’s right – what some would consider to be dry, technical reading is actually top-tier content for our membership. Post holing on Mt. Si? Crowded trailheads by 9am at Colchuck Lake? Yet another batch of blowdowns in the Pasayten? The people want to know.

Trip reports are foundational to our members’ and leaders’ ability to get outside. Trail conditions, weather, new obstacles, route information, and more contribute to the feasibility and the success of any potential outing we plan. More than that, trip reports give us a taste of what’s to come. Whether you want to find the best spot to pick alpine blueberries and admire mountain goats, or you just need to know if you should bring your microspikes up McClellan Butte this week, trip reports answer the questions that we would otherwise have to ask our friends or hunt down on our own. And as a member of The Mountaineers, you now have the informational power of 15,000 friends.

For this reason we have decided to offer you top tips to create successful trip reports, and a stellar autumn backpacking trip report for you to read. Break out your waterproof notebooks, folks, because this is what The Mountaineers is all about.

The best trip reports include

Detailed trip information . The foundation of any good trip report is going to be high-quality information on the route and how your group completed it. This is what most readers come for, as it allows them to plan their own trip to maximize preparation and minimize time-drains or safety risks. Especially on highly technical trips like climbs, the more information, the better. If you’re creating a trip report, do your best to include the following:

• Trail conditions, including snow conditions (when applicable)
• Route obstacles (blowdowns, water crossings, loose rock, etc.)
• Route-finding tips, and any route-finding issues your group ran into
• Weather conditions throughout your trip
• Start and end times (include break durations)
• Water sources
• Potential campsites/natural shelters
• Any safety concerns

Group dynamics. In addition to learning about the trail itself, trip reports are an opportunity for people to learn more about what works and what doesn’t. The size of your group, their experience level, and any strategic or safety decisions you made could be valuable information for another leader or participant. For instance, if your group did not summit, why did you make that decision and what factors influenced your final outcome? These details can sometimes be just as important as the trail conditions. Other group information can also inform readers on how they want to approach their trip. For instance, including group experience and fitness levels, paired with total trip time, will help readers estimate how long their own trip may take.

High-quality photos. Although it’s helpful to have a written description of a route and any issues your party encountered, photos can quickly clarify route confusion, show trail conditions, and get folks excited about the trip. Always be sure to take photos that are clear, not backlit (facing the sun) or overexposed, and offer a full shot of the trail or obstacles you faced. Well-taken photos are much more useful to future route users, and make your trip report more appealing overall.

This image is washed out, only shows a small portion of the trail, and does not include any relevant information about the route.

This image is clear, shows the trail straight-on, and provides information on trail obstacles..

Bonus info. Half of the fun of reading a trip report is getting stoked for your upcoming excursion. If you’re putting together a trip report, always include the bonuses: wildlife sightings, top-notch views, beautifully-done stewardship work, berry picking, and stellar sunrises. At the end of the day, it’s the journey, not the summit, that we remember most. Revel in it, and others will be inspired to do the same.

Example trip report

This is a staff favorite example of a highly-detailed trip report, offering the perfect balance between technical information and outdoor stoke. Read on to learn about Golden Lakes Loop, and consider taking your own backpacking trip this season

Golden Lakes Loop, October 4-7, 2021

By Cheryl Talbert, 13-year member & backpacking leader

Photo by Cheryl Talbert.

Our group of four Mountaineers friends started at the Crater Creek trailhead (TH) with a plan to do four days around the Golden Lakes loop, including nights on the ridge near N Navarre Peak and at Sunrise Lake. The roads to the TH were very good, only a few bumpy sections, and the parking area at the TH is very large with a toilet. When we arrived at around 11AM on a Monday there were already a dozen vehicles in the lot.

The trail to Upper Eagle was dusty at the bottom but well graded (with lots of trail engineering for mountain bikes and motorbikes) and signage is good. Golden larch and aspen appeared part way up, and by the time we got to the lake the larch color was all around us and stunning! Needles are falling fast now though I project that the color will last another week, windstorms notwithstanding. We arrived first at Upper Eagle and took lovely camps by the lake; probably another 8-10 people arrived after us and there was room for everyone to disperse out of sight and hearing. There is a box toilet at this camp and the lake is gorgeous, highly recommended! We arrived there in about three hours.

On day two we set out up toward Horsehead Pass, a good trail with a few boulder-hopping sections. Great views on the way up, looking across Lower Eagle Lake to the eastern plains. From the pass the views to the west along the Chelan summit ridge are really beautiful, a mix of golden larch, dark evergreens, yellow aspen, red berry bushes, and broad golden meadows. We descended to Boiling Lake, then took the route signed 'Cub Lake,' which then requires keeping an eye on the map and taking the turn on the Summit Trail going east. Many people get confused and take the spur straight along the shore of Boiling Lake - don't do that, as that trail goes up to a ridge and stops. The Summit Trail is flat for a while through forest, then climbs and turns east through broad meadows with views. We passed by the turnoff to the Angel's Staircase (well signed) because we wanted to explore the ridges along the Summer Blossom Trail to North Navarre Peak and camp along there. It was well worth the walk along the summit trail - more lovely meadow and fall vegetation - but then there was a steep (but well graded) larch- lined climb to Horsethief Pass (much damaged by bikes). At the top of the pass we could see that the ridges above Horsethief Basin on both sides had burned out and weren't so pretty to look at, though there were still larch and spruce in the basin (you could probably find places to camp below but we didn't look). We saw a bear below as we followed the Summer Blossom Trail - narrow but pretty easy to follow with lots of ups and downs. Finally, there was a steep descent and then a climb to the ridge with N Navarre Peak ahead, where a friend had suggested a ridgetop camp. However the weather forecast was for cold wind and the ridge was burned out, plus the creek before the ridge was down to just a trickle. We decided to go back and camp under a patch of spruce in the gorgeous larch meadows on the other side of Horsethief Pass, and this was a good call – low clouds and mist/rain blew in later and we were glad for shelter under the trees.

The next morning dawned VERY cold - mid 20s. Our water filters froze sitting for a short time next to our cooking area! We bundled up in all of our clothes, treated water with aquamira drops, and set out to go up Angel's Staircase. The trail through here is just fantastic, a gentle climb to the ridgetop with dramatic views though everything was quite frosty (about an inch of heavy frost near the top covering all the rocks, though not slippery). From the top of Angel's Staircase we descended through Merchant's Basin and set out to climb up to Sunrise Lake to camp (note that most maps, including Gaia, show a turnoff well before the clump of evergreens where the Sunrise Lake trail sign is posted - but the trail is very faint and I've missed it twice! Not to worry, you can cut toward the creek and will find the trail). We got to Sunrise Lake to find a VERY cold wind blowing even at 11am, and insufficient shelter from the wind, so anticipating having to hide in our tents the whole day and night we decided instead to enjoy a chilly lunch at the lake and then go back down to Merchants Basin, where there are lots of really nice sheltered camps and protection from the wind (a very good decision, as we heard the wind roaring through the trees up in the direction of the lake through that night!). We explored along Foggy Dew creek and I read for a while in the sun before an early dinner and into our tents.

On day four we woke to another very cold morning, bundled up and headed back up the trail through the basin, over the crest and down the trail to Cooney Lake (this section is steep with poor traction in places). Cooney is beautiful with a lot of camps, but was deserted on this Thursday morning. Larch color on this side is well on the decline and the ground drifted with golden needles. We made quick work of the six miles from Cooney back out to Crater Creek TH.

Lead image of Garrett Arnold and Skye Stoury. Photo by Skye Stoury.

This article originally appeared in our fall 2022 issue of Mountaineer magazine. To view the original article in magazine form and read more stories from our publication, visit our   magazine archive . 

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Writing Prompts

Make Writing A Habit

Trip Report Sample

A trip report is normally prepared by a business traveller immediately after a business trip. Its primary purpose is to document contacts made and lessons learned, and to summarize overall observations and conclusions; all in a format that can be shared with others in the organization. A trip report can be a useful document for many people in an organization. For example, even when only one, two, or three people might have been able to take a particular trip, a well prepared trip report can benefit many others in the organization.

The ideal trip report will be a one to three page document written in point-form style. To make it easy to follow, it should be sub-divided into three or four sub-sections such as: Introduction, Main Issues, Key Contacts, and Observations and/or Conclusions. In the Key Contacts section, be sure to provide contact details on each contact made including, full name, title, phone number, e-maill address, etc.

The trip report below was set up in MS-Word and was created based on an actual business trip taken for an agency in the non-profit sector. It contains the key elements that would normally be covered when drafting a typical trip report for most situations.

Trip Report – Sample

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March 3, 2024 at 2:26 am

I love how detailed this trip report is! It’s so helpful to have such a thorough account of the sights and experiences from the trip. It really makes me feel like I was there with you. Great job!

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Trip Report Template in Word

Browse Template.net For Numerous Editable Trip Report Templates! From Business Trip Reports, Site Visit Reports, Project Memo Forms, Field Work Reports To Travel Itinerary Templates, Our Sample Reports Are Designed To Help You Get the Job Done. Download a Free Template Now In Microsoft Word Format Or Any Format Of Your Choice.

• Trip Budget
• Trip Itinerary
• Trip Planner
• Trip Proposal
• Trip Report

A trip report is a document that entails the summary of an official event, a field trip (academic tour), or a business trip (work) to be submitted to the immediate supervisor or teacher. If the report is for a business trip, the report can be submitted to other department managers, accountants, and CEOs. The purpose of this report is to justify the purpose of the trip and its expenses (UARK). A trip report is easier to create with a template.

A trip report gives insight to everyone in the company to what the trip was about. In this report, you outline things that you learned, the money spent, your recommendations or conclusions, and the people you met. To make things easier, take a look at Template.net’s printable trip report templates. These templates are editable through the website’s editor tool. Just click your chosen template and you will be directed to the editor tool. However, you can also edit these templates through file formats such as Microsoft Word and Google Docs. Moreover, you will be required to sign up for a membership before you can download the template.

According to Finances Online, there are 445 million business trips annually. Business travelers make up 12% of airline passengers, but represent 75% of the profit. In the year 2021, the global market for business travel is expected to decline by 4.5% as brought about by the current pandemic. Moreover, the year 2027 is the year when the global market for business travel is expected to recover. It is expected to reach US$829.5 billion.

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FMS documentation

Travel summary report

Travel summary report – is focused mainly on summarizing trips, mileage, work begin/end locations, and similar. The first thing the user must select is the date range, for which this report will be generated.

Date range – to select a date the user must click the “Choose date range” which will open the calendar panel. The calendar panel is identical in all of FMS. To select a begin/end date the user must simply click the desired date and then click the opposite date. The selected days will be highlighted in blue. The current day is highlighted by a small blue triangle on the top left side of that day. If the current day is selected (highlighted), the triangle will be inverted to white. The maximum date range is 6 months. After a date is selected, it will be displayed in the report summary panel.

The minimal date period is one day. To select one day simply double click the left mouse button on the desired day to select it. Afterward, the user must select based on what will the report be generated on.

Report based on  – this setting defines the main target of the report. There are two available options:

What exactly this does is, that the generated report will display information ( parameters: trip distance, work begin location, etc.) for the selected target ( Drivers or Objects  ).  So if Objects are selected, then the report will display information for specifically selected objects.

Objects/Drivers – ( Depends on the selection in the “Report based on” option ) this allows the user to choose for which objects/drivers the report will be generated.

If  Objects  are selected, the list will also contain  groups  of objects. The user can select a whole group by marking the checkbox before the group or click the “+” button to expand the group and see which objects are in the group. To collapse the group, the user must click the “-” button. Individual objects can be selected from a group. It is important to note, if an object that is present in several groups is selected, it will be highlighted in every group as shown below in the picture. If a whole group is selected, the checkbox will be blue with a white tick. If only a part of the group is selected, the group will have a blue square in the checkbox. (shown in the picture below). The user can also use the search, to quickly go through a large list of objects and groups. All groups can be selected/deselected by ticking the checkbox next to “Select all groups”. The number of selected objects and total objects is displayed in the upper right corner of the list.

If  Drivers  is selected, drivers will be displayed in the drop-down list. To select a driver, the user has to mark the checkbox next to the driver. Marking the checkbox next to Select all will select/deselect all drivers. The list is automatically updated with each symbol typed in the search bar. The number of selected drivers and total drivers is displayed in the upper right corner of the list.

After objects/drivers are selected, the user must select parameters in the Column list . This report will include the following parameters by default:

• Date – date and weekday, when an entry has some data. cannot be unselected;
• Work begin date – date and time of first ignition of a day, can be unselected;
• Work begin location – address of vehicle when ignition was started the first time during a day. cannot be unselected;
• Work end date – date and time of last ignition of a day, can be unselected;
• Work end location – address of vehicle when ignition was last turned off the first time during a day. cannot be unselected;
• Mileage in the begin – mileage at the beginning of a work day, can be unselected;
• Mileage in the end – mileage at the end of the work day, can be unselected;
• Passed mileage – mileage traveled during the workday, can be unselected;
• Fuel consumed – amount of fuel consumed during the work day in liters, can be unselected;
• Average fuel consumption.

Optional parameters that can be selected:

• Business trip mileage;
• Driver signature – includes an empty field in the report where the driver can leave a signature;
• Drivers – drivers name;
• Idling duration;
• Private trip mileage;
• Total worked duration – total amount of working hours for all selected days;
• Work trip mileage;
• Working hours – the duration of the working day;
• Stop time working hours – periods when the ignition was turned off during work hours.

After selecting the parameters in the column list, the user can enable or disable the report summary.

Show days without entries – disabled by default; will include days into the report, that have no entries.

Show plate number – disabled by default; this option will include the plate number of the vehicle in the report.

Show report summary – enabled by default; this option will include a summary section in the report. This will summarize all information in the report . After the report summary selection, the user can select to show days without entries.

To finalize and generate the report, the user must click the Generate button. To cancel the creation of a report the user must either click the Cancel button.

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