application letter for travel

Professional Travel Consultant Cover Letter Examples for 2024

Your travel consultant cover letter must immediately highlight your passion for travel and your commitment to client satisfaction. Let your enthusiasm shine through as you detail your past experiences in creating memorable itineraries. Showcase your strong organizational skills and meticulous attention to detail within your travel consultant cover letter. Convey how these attributes have consistently delivered tailored travel solutions and seamless experiences for your clients.

Cover Letter Guide

Travel Consultant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Travel Consultant Cover Letter

Key Takeaways

Embarking on your job search as a travel consultant, you've diligently sent out resumes only to realize a compelling cover letter is also required. Unlike the resume, your cover letter is your chance to spotlight a stellar achievement—think of that one professional milestone you beam with pride over. It's about sharing your journey without falling into clichéd phrases. Remember, brevity is key; keep your engaging narrative within one page to make a lasting impression.

• Personalize your travel consultant cover letter and get inspired by other professionals to tell a compelling story;
• Format and design your travel consultant cover letter to make an excellent first impression;
• Introduce your best achievement in your travel consultant cover letter to recruiters;
• How to make sure recruiters get in touch with you, using your travel consultant cover letter greeting and closing paragraphs.

What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your travel consultant resume and get ready to forward your job application in a flash.

If the travel consultant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Travel Consultant cover letter example

ZOEY WALKER

Chicago, Illinois

+1-(234)-555-1234

[email protected]

• Demonstration of relevant achievement: Including a specific example, like the orchestration of an intricate global tour, highlights the candidate's ability to handle complex tasks and showcases direct results (e.g., increased client satisfaction and revenue growth).
• Tailoring the cover letter to the company: Expressing knowledge about the company's achievements and mirroring their language (e.g., "crafting unique client journeys") demonstrates the candidate's genuine interest in the agency and alignment with its values.
• Highlighting key skills and passion for the industry: Mentioning a dedication to client satisfaction and insight into luxury market trends emphasizes the candidate's suitability for the role and passion for the luxury travel industry.
• Expressing the desire for further discussion: Concluding with an invitation to discuss the application in more detail reflects the candidate's proactive stance and interest in engaging with the hiring manager.

Designing your travel consultant cover letter: what is the best format

Let's start with the basics, your travel consultant cover letter should include your:

• Introduction
• Body paragraph
• Closing statement
• Signature (that's not a must)

Next, we'll move to the spacing of your travel consultant cover letter, and yes, it should be single-spaced ( automatically formatted for you in our cover letter templates ).

Don't go for a old-school font (e.g. Arial or Times New Roman), but instead, pick an ATS-favorite like Chivo, Volkhov, or Raleway, to stand out.

Our cover letter builder is also set up for you with the standard one-inch margin, all around the text.

Finally, ensure your travel consultant resume and cover letter are in the same font and are submitted in PDF (to keep the formatting in place).

P.S. The Applicant Tracker System (or ATS) won't be assessing your [job] cover letter, it's solely for the recruiters' eyes.

The top sections on a travel consultant cover letter

• Header : This section includes your contact information, the date, and the employer's contact information, which is crucial for ensuring the letter reaches the right person and establishes professionalism.
• Greeting : Here you will address the hiring manager or recruiter by name, which demonstrates that you have done your research and are serious about the role at the travel consultancy.
• Introduction : This is where you grab the recruiter's attention by expressing your passion for travel and customer service, as well as mentioning any relevant experience or certifications that make you stand out.
• Body : In this main section, highlight specific examples of your travel expertise, attention to detail, and any successful travel packages or itineraries you have created, showcasing why you are the best fit for the consultant role.
• Closing : Conclude by reiterating your enthusiasm for the opportunity to create travel experiences for clients, thank the recruiter for considering your application, and mention your eagerness to discuss how your skills align with the company's needs in an interview.

Key qualities recruiters search for in a candidate’s cover letter

Extensive knowledge of travel destinations: Recruiters look for candidates who possess a deep understanding of various travel locales, cultures, and attractions, which is crucial for providing personalized travel advice and creating memorable itineraries for clients.

Strong understanding of travel industry systems: Proficiency in global distribution systems (GDS) and understanding of airline, hotel, and car rental booking processes are key for managing reservations efficiently and providing cost-effective travel solutions.

Outstanding customer service skills: A travel consultant must excel in communication and service, being both personable and professional to build strong relationships with clients, ensuring their travel experiences exceed expectations.

Sales skills and target-driven mindset: Recruiters value candidates who can effectively sell travel products and services, generate new business, and meet or exceed sales targets, all while maintaining customer satisfaction.

Problem-solving abilities: The ability to quickly address and resolve unforeseen travel issues, such as flight cancellations or hotel booking problems, is essential for ensuring smooth travel experiences for clients.

Attention to detail: Precision in managing detailed travel plans, legal travel documents, and specific client requirements is pivotal in the role of a travel consultant to ensure all aspects of a trip are executed flawlessly.

What matters most when tailoring your travel consultant cover letter salutation

Your travel consultant cover letter greeting should feel welcoming to recruiters.

Use their first name (e.g. "Dear Marshall" or "Dear Sara"), if you've previously been in touch with the hiring manager and are on a more friendly basis.

If this is the first time you're contacting the recruiters, start your travel consultant cover letter with:

• their last name (e.g. "Dear Ms. Ali" or "Dear Mr. Stevens") - look up who's the hiring manager for the role on social media or the company website;
• generalized greeting (e.g. "Dear HR Team") - just don't use "To whom it may concern" or "Dear Sir/Madam".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Hiring Committee,
• Dear Mr./Ms. [Last Name],
• Dear Dr. [Last Name],
• Attention: [Specific Role Title] Selection Panel,

The travel consultant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your travel consultant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your travel consultant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your travel consultant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your travel consultant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your travel consultant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your travel consultant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Closing paragraph basics: choose between a promise and a call to action

You've done all the hard work - congratulations! You've almost reached the end of your travel consultant cover letter .

But how do you ensure recruiters, who have read your application this far, remember you?

Most travel consultant professionals end their cover letter with a promise - hinting at their potential and what they plan on achieving if they're hired.

Another option would be to include a call for follow-up, where you remind recruiters that you're very interested in the opportunity (and look forward to hearing from them, soon).

Choose to close your travel consultant cover letter in the way that best fits your personality.

The zero experience travel consultant cover letter: shifting the focus to your unique value

Don't worry if you have no conventional professional experience . Within your whole experience, there's plenty more you can write about in your travel consultant cover letter.

Take, for example, your biggest achievement or award - dedicate your cover letter body to describe it and the job-relevant skills you've learned.

Your professional ambitions could also take center stage. Describe what you plan on achieving in the next five to ten years and the efforts you're making towards your dreams.

Key takeaways

Writing your travel consultant cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual travel consultant cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your travel consultant cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your travel consultant cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your travel consultant cover letter like any good story - with a promise for greatness or follow-up for an interview.

Cover letter examples by industry

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Travel Consultant Cover Letter Example

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Start your Travel Consultant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and state the position you're applying for. You can then briefly mention your experience in the travel industry and your passion for travel. This will immediately show the hiring manager that you are a serious candidate who has taken the time to tailor your cover letter to the specific role. For example, "Dear [Hiring Manager's Name], My name is [Your Name] and I am applying for the Travel Consultant position at [Company Name]. With my [number of years] experience in the travel industry and a deep-seated passion for exploring new cultures and destinations, I am confident in my ability to contribute to your team."

The best way for Travel Consultants to end a cover letter is by expressing enthusiasm for the opportunity and a desire to discuss their qualifications further. This can be done by saying something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can provide the high level of service your clients expect. I look forward to the possibility of discussing my application with you further." It's also important to thank the reader for their time and consideration. This ending is effective because it shows eagerness, confidence, and respect, which are all qualities that employers look for in a Travel Consultant.

Travel Consultants should include the following elements in their cover letter: 1. Contact Information: Start with your name, address, phone number, and email address. 2. Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager". 3. Introduction: Briefly introduce yourself and mention the position you're applying for. 4. Relevant Experience: Highlight your experience in the travel industry. Discuss specific roles you've held, tasks you've performed, and skills you've developed. Mention any experience with booking systems, itinerary planning, customer service, and sales. 5. Achievements: Discuss any notable achievements in your career. This could include awards, recognition, or significant results you've achieved for previous employers or clients. 6. Skills: Highlight key skills that are relevant to the role. This could include communication skills, problem-solving skills, knowledge of travel software, or fluency in multiple languages. 7. Personal Qualities: Discuss personal qualities that make you a good fit for the role. This could include a passion for travel, excellent customer service skills, or the ability to work well under pressure. 8. Understanding of the Company: Show that you've researched the company and understand its values, mission, and target market. Explain why you're interested in working for this particular company. 9. Closing Statement: Conclude by expressing your interest in the role and your eagerness to discuss your qualifications further in an interview. 10. Professional Closing: End with a professional closing such as "Sincerely" or "Best regards", followed by your name. Remember, a cover letter should be concise, professional, and tailored to the specific role and company you're applying to. It's your chance to show the employer why you're the best candidate for the job.

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Travel Consultant Cover Letter Examples

Use these Travel Consultant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Travel consultants help people plan their vacations. They need to be knowledgeable about a variety of destinations and have excellent customer service skills.

When you’re applying for a travel consultant position, your cover letter is a great opportunity to highlight your skills and experience.

Check out the examples below to learn how to write a travel consultant cover letter that will help you get the job.

Formal/Professional Writing Style Example

With a strong passion for travel and a background in sales, customer service, and interpersonal communication, I am confident that my skills and enthusiasm make me an excellent candidate for the Travel Consultant role at your company.

I have garnered over five years of experience working as a travel consultant with various travel agencies, and I pride myself on my ability to tailor travel experiences to meet the unique needs and preferences of individual clients. My roles have provided me with hands-on experience in building and maintaining strong relationships with clients and suppliers, conducting extensive research on travel options and destinations, and handling complex travel logistics to ensure seamless and memorable travel experiences.

Being highly organized and detail-oriented, I have consistently delivered results, demonstrating my ability to manage multiple client bookings and deadlines effectively. Having a keen understanding of the importance of offering honest, reliable and prompt customer service, I have consistently been praised by my clients and supervisors for my exceptional commitment to providing a high quality of service.

Furthermore, my proficiency in using various travel booking software, including GDS platforms such as Amadeus and Sabre, enables me to make well-informed recommendations and travel bookings with ease. I also possess the ability to navigate complex industry software and tools efficiently, ensuring that I remain current with the latest trends and developments within the travel industry.

In conclusion, I am eager to contribute my professionalism, expertise, and passion for the travel industry to your organization, and I believe my skills and background would make a valuable addition to your team. Thank you for considering my application. I look forward to the opportunity to discuss my suitability for the role and your company’s objectives further.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor of Arts in International Studies and a passion for travel, I am excited for the opportunity to start my career with a company as reputable as [Company Name]. I believe that my strong communication skills, ability to adapt quickly to new environments, and enthusiasm for travel will make me an excellent addition to your talented team.

During my studies at [University Name], I gained valuable insights into the international travel industry through courses such as Global Tourism Management and Intercultural Communication. Furthermore, I enhanced my ability to connect with diverse clientele during my semester abroad in Barcelona, Spain, where I studied Spanish and immersed myself in the local culture.

I am also highly proficient in customer service, as demonstrated by my experience working as a retail sales associate. This role allowed me to refine my problem-solving and interpersonal skills, which I am confident will be valuable in the Travel Consultant position.

Ultimately, the opportunity to join [Company Name] as a Travel Consultant would enable me to combine my education, love for travel, and commitment to providing exceptional customer experiences. I am eager to share my passion for exploring the world with your clients and contribute to the growth and success of your company. I would welcome the opportunity to further discuss my qualifications in an interview.

Thank you for considering my application. I look forward to the possibility of working alongside you at [Company Name].

Networking/Referral Writing Style Example

I was pleased to learn about this opportunity through my good friend and your colleague, [Referrer’s Name], who highly recommended your company as an excellent place to grow and develop as a professional.

Over the past few years, I have accumulated valuable experience in the travel industry, with expertise in creating tailor-made itineraries, booking flights and accommodations, and managing customer inquiries. In my most recent position as a Travel Consultant at [Previous Company], I consistently received commendations for my dedication to customer satisfaction and exceptional problem-solving skills.

My strong rapport with [Referrer’s Name] has given me an insight into your company’s work culture and dedication to customer satisfaction. It is this working environment that I wish to be a part of, as it not only resonates with my personal values but also ensures that I can contribute effectively to the team. As someone who thrives in fast-paced and challenging situations, I am confident that my passion for travel and eye for detail will make me a perfect fit for this role.

I would be extremely honored to become a part of your team and contribute to its success. Thank you for considering my application. I look forward to the opportunity to discuss my candidature further.

Wishing you all the best,

Enthusiastic/Passionate Writing Style Example

As an avid traveler and someone who thrives on exploring new cultures, I see this opportunity as a dream come true. I would be absolutely thrilled to contribute my love for travel and my wealth of personal experiences to help create unforgettable journeys for your clients.

One of the principal reasons I am so drawn to your company is the commitment to tailor-making dream vacations for your clientele. I wholeheartedly believe in the power of personalized and unique experiences, and as a detail-oriented individual, I take pride in crafting travel itineraries that go above and beyond expectations. My first-hand knowledge of popular destinations, as well as off-the-beaten-path gems, ensures that I am well-equipped to provide the best recommendations.

My experience in customer service roles has honed my ability to understand diverse client needs and prioritize their satisfaction. I know that creating memorable trips goes beyond selecting destinations—it’s about providing an unparalleled level of support and service. I am confident in my ability to deliver this, thanks to my strong communication skills, problem-solving mentality, and absolute dedication to each client’s happiness.

I would be honored to represent your company, sharing my love for travel and adventure with each client I encounter. I am positive that my passion, along with my skills and experience, would make me a valuable addition to your team. Thank you for considering my application. I am eager to discuss how my enthusiasm, creativity, and commitment to excellence can contribute to your organization’s continued success.

Problem-Solving Writing Style Example

Having thoroughly researched your company, I noticed that you are seeking to expand your client base and enhance customer satisfaction in a competitive industry. I hold a strong conviction that my proven expertise in sales, travel planning, and problem-solving will make me the perfect candidate to tackle these challenges and add significant value to your team.

Throughout my career as a travel professional, I have been exposed to various aspects of the industry, which have honed my ability to tailor unique travel experiences and deliver exceptional service. My experience in working with diverse clients has taught me the importance of active listening and the ability to anticipate clients’ needs, translating into improved customer satisfaction and loyalty.

A critical focus/priority in this role, I believe, is building and maintaining positive relationships with clients. By leveraging my excellent communication skills and the knack for fostering rapport, I have consistently expanded client bases during my previous work experiences. Adept at networking and up-to-date with the latest travel trends and destinations, I managed to boost sales by 15% in my last role, increasing market share for my employer.

In this digital age, I understand the importance of being proficient in various travel-booking tools and leveraging technology to provide a seamless booking experience. As a tech-savvy individual, I am well-versed in various CRM systems and reservation software, ensuring a smooth and efficient process to benefit your clients and your company.

In conclusion, I am confident that my strong sales skills, passion for crafting unforgettable travel experiences, and ability to troubleshoot potential issues on the ground make me an excellent fit for the Travel Consultant position. Thank you for considering my application. I am eager to discuss how my experiences and skills can contribute to the continued growth and success of your organization.

Storytelling/Narrative Writing Style Example

As I stood on the edge of the Cliffs of Moher, the wind whipping my hair and the Atlantic Ocean crashing below, I was struck by an overwhelming sense of gratitude. It was in that moment that I realized my true passion for travel and adventure, and the impact it has on our lives. I knew then that I wanted to help others experience the same sense of awe and wonder that I felt in that moment. It is with great enthusiasm that I submit my application for the Travel Consultant position at your esteemed organization.

During my travels through Europe, I was inspired by the different cultures, languages, and stories that I encountered. I became the go-to person for friends and family when they sought advice on their own adventures, and I relished the opportunity to help them craft their perfect trips. In my previous role as a Customer Service Representative, I honed my communication and problem-solving skills, which I believe are essential qualities for a successful Travel Consultant.

My love for travel has led me to explore various destinations, from the bustling streets of Paris to the serene beauty of the Norwegian fjords. I have firsthand knowledge of the planning and organization involved in crafting unforgettable journeys, and I am eager to bring that experience to your team. I am confident that my passion for travel, combined with my strong customer service skills, make me an ideal candidate for this role.

I am excited about the opportunity to work with your organization to create tailor-made experiences for your clients, ensuring that they too can experience the transformative power of travel. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

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Travel Agent Cover Letter Template

Land your dream job & learn creative tricks to use in your new cover letter with our free, carefully composed Travel Agent cover letter template. Use this cover letter sample as it is or rewrite it directly in our proven and tested cover letter creator.

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Travel Agent Cover Letter Template (Full Text Version)

Dear Hiring Manager,

I am writing to express my interest in the Travel Agent position at Harmey Travel, Inc. I believe that my extensive industry experience and developed skill set make me a strong candidate for this role. I am confident that I can make a valuable contribution to your company and it would be an honor to be considered for a position on your team.

Having been recognized as one of the top Travel Agents in the Geneva area, I have consistently strived to meet and exceed customer expectations and ensure satisfaction with the services provided. In my previous role at Vertical Travel Group, Inc., I was responsible for organizing and coordinating group travel, conducting site inspection tours, and creating digital promotional content. I also played a crucial role in maintaining relationships with business partners and resolving customer issues. Additionally, I implemented new business processes that resulted in a significant 20% increase in sales.

I understand that Harmey Travel is focused on improving customer experience, and I believe that my experience aligns well with this goal. At Mercury Holidays, Inc., I and my team were able to increase customer satisfaction from 79% to 94% within a span of 2 years. In addition to my work experience, I hold a Business Administration degree from the University of Lausanne and a CTA Travel Associate Certification from the Travel Institute. I excel in customer communication and thrive in high-pressure environments.

I would welcome the opportunity to discuss how my background, skills, and qualifications align with the needs of Harmey Travel. I am available for an interview at your convenience and can be reached at [email protected]. Thank you for considering my application.

Sincerely, Dino Besic

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Skills and competencies

How to write a great cv and covering letter for travel and tourism jobs.

Ruairi Kavanagh

29 Nov 2023, 11:30

Make sure your travel and tourism CV and covering letter ticks all the boxes, from the key sections to include to the skills you need to demonstrate for a career in travel and tourism.

While a few of the large travel and tourism employers use application forms, most recruitment in this sector is by CV and covering letter in which you should showcase your:

• relevant skills
• work experience
• motivation for applying for the job at that particular employer.

Top skills to include in travel and tourism CVs and covering letters

Your skills, your strengths, your values and your attitudes are as important as your academic qualifications when applying for travel and tourism graduate roles. That’s because many vacancies are also open to those who haven’t been to university. You should be able to get a more thorough list of the skills required from the job ads and job specifications, but the following are needed in most careers in travel and tourism:

• Customer service – from meeting and greeting to soothing disgruntled customers.
• Communication and persuasion – whether you’re checking that the client has grasped the itinerary or using storytelling to bring a heritage site to life.
• Flexibility and a can-do attitude – unpredictable customers? Travel plans smashed by circumstances? You’ll need to stay composed, adapt and maintain your enthusiasm, all while keeping the standards high and inconvenience to the customer as low as possible.
• Cultural sensitivity – can you establish rapport with people from different backgrounds?
• Business awareness – you’ll need to have or be able to build a thorough understanding of your market.
• Responsibility and teamwork – can you inspire trust in your colleagues and earn their respect? Chances are, you’ll need to work with others to make things happen – and be prepared to make decisions.

Thankfully, these skills can be acquired and transferred from a wide range of work experiences, life experiences and extracurricular activities. Don’t be shy in promoting them in your applications.

Tips for your travel and tourism CV: the basics

Whether you’re writing a CV for a tourism management role, a travel agent position or another travel and tourism graduate job, make sure you’re getting the basics right:

• Keep your CV to no more than two pages of A4.
• Make it neat to look at with clear, size 11-12 fonts and helpful headings. Use bullet points.
• Tailor your CV to the individual employer and job. Think about which of your experiences will be most important or interesting to them and choose a CV structure and format that ensures these are prominent.
• Use active verbs throughout: e.g. persuaded, provided, sold, organised, offered, created, satisfied, led, liaised.

Key sections of a travel and tourism graduate CV

Below are the main sections you'll need to include in your CV.

Personal statement

These aren't compulsory, but many students start with a brief personal statement outlining their motivations for applying and why they would be a good fit for the job. General statements cause CVs to be binned, so avoid: ‘Hardworking individual seeks rewarding graduate job’.

Instead, if you choose to include one, make your personal statement more specific to your previous experience and career ambitions. For example, ‘Final-year student with various experiences in travel, hospitality and customer service, seeking a first role with an international company serving the needs of holidaymakers.’

List the establishments, qualifications, subjects and years of study. You should include your Leaving Certs subjects and grades.

For your university education, give your predicted or actual degree class and mention any projects or modules that are relevant to the job you’re applying for. If you have space, you may wish to highlight any instances where your degree has helped you to develop necessary skills for a career in travel and tourism. For example, were your seminar presentations a chance to hone your communication skills?

Work experience

List employers, job titles and give dates in years and months. Use bullet points to showcase relevant skills, experiences and achievements.

Voluntary work/key skills

Many students choose to round off their CVs with a section such as ‘Voluntary work’, ‘Key skills and achievements’ or ‘Further interests’. The section(s) you include and the exact heading you choose will depend on the additional experiences and skills you want to showcase outside of your education and work experience.

How to write a travel and tourism covering letter

Your covering letter should clearly be unique to not only the travel and tourism industry, but also to the specific employer and job you’re applying for.

It should be no more than a side of A4 and, alongside an opening and an ending, it should explain two things:

• Why you? Briefly summarise how you are well suited to the role you are applying for. Refer to the job description and draw on your skills, experience and attitudes to demonstrate how you are a match.
• Why them? State your career aim (and how this matches the opportunity you’ve applied for) and what attracts you to this particular role and employer (based on your research)

Example content for a travel and tourism CV and covering letter

Here are four responsibilities lifted from real job descriptions across the travel and tourism industry:

Holiday representative

• Establishing good relationships with local hoteliers, apartment owners, travel companies, and excursion agents.

Tour manager

• Liaising with coach tour owners, hotels, restaurants and organisers of tourist attractions.

Tourism officer

• Liaising with local businesses, the media, design agencies and printers.

Tourist information centre manager

• Collating information on and working with tourist attractions and other relevant organisations

Each job description is seeking a candidate with the ability to work with other organisations for the benefit of the client. Relevant skills include networking, communication and organisation. If you were writing a CV or covering letter for one of these roles, you would want to draw attention to any experiences you have that demonstrate these skills. You will need to do so in your own words but below are two examples of how you could achieve this.

In your CV, for example, you might highlight a time where you have liaised with somebody to secure supplies or services:

Secretary, College History Society, 2022 to present

• Organised a tour of Bratislava, securing guides from Comenius University in Bratislava; budgeted the trip.

While in your covering letter, you might write something along the lines of:

‘I would very much like the opportunity to work as a tour manager and establish good relationships with local hoteliers, apartment owners, travel companies and excursion agents. I believe I have the networking skills and drive to do this. As a member of my university’s history society, I helped to organise a trip to Bratislava. In order to add value to the experience, I secured the agreement of members of the history society at Comenius University in Bratislava to act as local guides. The initiative was appreciated by our society members who said it was one of the highlights of the trip.’

Remember: it’s not just your travel and tourism experience that can help you to demonstrate important skills. There are plenty of other scenarios that we could have drawn on in this instance, such as liaising with local coach companies to reduce the cost of transport for your rugby team, arranging catering for a social event at your part-time job or contacting local printers to produce a flyer for your theatre society’s upcoming show.

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This describes editorially independent and impartial content, which has been written and edited by the gradireland content team. Any external contributors featuring in the article are in line with our non-advertorial policy, by which we mean that we do not promote one organisation over another.

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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

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Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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• Immigration

Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

• Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
• Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

• Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
• Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

• If it’s for tourism, highlight some attractions or events you plan to attend.
• For business, mention your business contacts and the essence of your visit.
• If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

Also of Interest:

Sample invitation letters for canada visa, guide to filling out the customs declaration form 6059b in the us.

• Include your arrival and departure dates.
• List the places you intend to visit, along with accommodation arrangements.
• For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

• Mention your employment status, job title, employer details, and the length of your employment.
• If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

• State your annual income or provide evidence of savings.
• If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

• Summarize the reasons why you should be granted a visa.
• Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

• Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

• Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
• Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
• Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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All children, including infants, must have their own travel documents such as a passport or document from a Trusted Traveler Program to enter the U.S. If you travel or are going to travel with a child, consider taking the following documents:

• If the child is traveling with only one of their custodial parents, they must have a letter of consent, preferably in English and notarized, from the other parent or signed by both parents. The letter should say "I acknowledge that my son/daughter is traveling outside the country with [the name of the adult] with my permission."
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• Parents who frequently cross the border by land with a minor must always carry a letter of permission from the other parent.

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Ports of entry in many countries have security measures to prevent international child abduction . If you are traveling alone with your child, you may be required to present documentation proving you are the parent or legal guardian. You may also need a letter of permission from the other parent for your child to travel. 

If your child travels alone, depending on the country, they may be required to present a notarized letter from both parents or their legal guardian. If a minor is traveling abroad and is not accompanied by both parents or a legal guardian, contact the embassy or consulate of the country you will be visiting and ask about entry and exit requirements for that country.

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I-131, Application for Travel Document

Alert:  Beginning July 1, 2022, we will issue a new travel authorization document to Temporary Protected Status (TPS) beneficiaries: Form I-512T, Authorization for Travel by a Noncitizen to the United States, at our discretion if we find the beneficiary merits this authorization. We will no longer issue advance parole documents as evidence of our prior authorization for a TPS beneficiary to be permitted to reenter the United States if the beneficiary travels outside the United States.

Beginning July 1, 2022, we will issue a new travel authorization document to Temporary Protected Status (TPS) beneficiaries: Form I-512T, Authorization for Travel by a Noncitizen to the United States, at our discretion if we find the beneficiary merits this authorization. We will no longer issue advance parole documents as evidence of our prior authorization for a TPS beneficiary to be permitted to reenter the United States if the beneficiary travels outside the United States.

If you are a TPS beneficiary with an existing, unexpired advance parole document, you may continue to travel and seek reentry to the United States after a trip outside the United States through the period of validity printed on your advance parole document.

If you are a TPS beneficiary applying for a new travel authorization document, you should continue to use Form I-131, Application for Travel Document. If you have a pending Form I-131, you do not need to file a new application.

We will continue to issue advance parole documents to noncitizens with pending initial applications for TPS (Form I-821).

TPS beneficiaries and individuals with pending initial TPS applications should carefully read the Form I-131 Instructions which contain warnings about certain risks an individual may face if they are outside of the United States while USCIS is considering their TPS reregistration or initial application, such as missing important request for evidence or other notices or being denied TPS while outside the United States.

ALERT: Court decisions regarding DACA.

On Sept. 13, 2023, the U.S. District Court for the Southern District of Texas issued a decision finding the DACA Final Rule unlawful and expanding the original July 16, 2021, injunction and order of vacatur to cover the Final Rule. However, the court maintained a partial stay of the order for “all DACA recipients who received their initial DACA status prior to July 16, 2021.” See the Memorandum and Order (PDF, 1.35 MB)  and Supplemental Order of Injunction (PDF, 72.53 KB) .

Accordingly, current grants of DACA and related Employment Authorization Documents (EADs) remain valid until they expire, unless individually terminated.  In accordance with this decision, USCIS will continue to accept and process DACA renewal requests and accompanying applications for employment authorization under the DACA regulations at 8 CFR 236.22 and 236.23, as it has since October 31, 2022. We will also continue to accept initial DACA requests, but in accordance with the District Court’s order, we will not process initial DACA requests.

Current valid grants of DACA and related EADs will continue to be recognized as valid under the Final Rule. This means that individuals with DACA and related EADs do not have to submit a request for DACA or employment authorization until the appropriate time to seek renewal.

Please see the  DACA Litigation Information Page  for important updates and information related to court rulings on the DACA policy.

Use this form to apply for a reentry permit, refugee travel document, TPS travel authorization document, advance parole document (including parole into the United States for urgent humanitarian reasons or significant public benefit), or advance permission to travel for Commonwealth of the Northern Mariana Islands (CNMI) long-term residents.

For information on travel documents, including potential immigration-related consequences of traveling outside the United States, see our Travel Documents page. If you are in the United States and you have an urgent need to travel outside the United States, see our Expedite Requests page and  Emergency Travel  page.

If you file this form to request an Advance Parole Document authorizing you to seek parole in the United States when you return to the United States after temporary travel abroad, and you depart the United States before we issue your Advance Parole Document, we will consider your Form I-131 abandoned unless you were previously issued an Advance Parole Document that remains valid for the entire time you are outside the United States.

If you file this form to request an advance permission to travel for CNMI long-term residents document, and you leave the CNMI without having an advance permission to travel document, your status will automatically terminate.

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Form Details

Form I-131 (PDF, 455.32 KB)

Instructions for Form I-131 (PDF, 285.07 KB)

04/01/24 . You can find the edition date at the bottom of the page on the form and instructions.

Dates are listed in mm/dd/yy format.

If you complete and print this form to mail it, make sure that the form edition date and page numbers are visible at the bottom of all pages and that all pages are from the same form edition. If any of the form’s pages are missing or are from a different form edition, we may reject your form.

If you need help downloading and printing forms, read our instructions . 

Please check our Filing Addresses for Form I-131  page for information on where to mail your application. Applications that are not submitted to the appropriate direct filing address may experience processing delays.

You can find the filing fee for Form I-131 by visiting our Fee Schedule page.

You can pay the fee with a money order, personal check, or cashier’s check, or pay by credit card or debit card using Form G-1450, Authorization for Credit Card Transactions . If you pay by check, you must make your check payable to the U.S. Department of Homeland Security.

When you send a payment, you agree to pay for a government service. Filing fees are final and non-refundable, regardless of any action we take on your application, petition, or request, or if you withdraw your request.  If you pay by credit card or debit card, you cannot later dispute the payment. Use our Fee Calculator to help determine your fee.

If you are submitting multiple forms, pay each filing fee separately. We are transitioning to electronically processing immigration benefit requests, which requires us to use multiple systems to process your package. We may reject your entire package if you submit a single, combined payment for multiple forms.

Payment if you file at a field office: You cannot pay fees with a money order or cashier’s check when filing at a field office. You can only pay with a personal check, debit card, credit card, or reloadable prepaid credit or debit card.

You do not need to pay an additional fee for Form I-131 if:

• You are filing Form I-131 Application Type B or D;
• You filed a Form I-485 with a fee on or after July 30, 2007, and before April 1, 2024; and
• Your Form I-485 is still pending.

For refugee travel document applications filed from outside of the United States, you must pay the applicable fee(s) to the cashier at the USCIS overseas office or U.S. embassy or consulate with jurisdiction over your location. Please see the website of the appropriate  embassy or consulate  to confirm acceptable forms of payment. Include the fee receipt from the U.S. embassy or consulate when you file your application package.

Please do not mail cash, personal checks or traveler’s checks. If you do not include a fee receipt with your filing, we will reject your application.

Please do not submit this checklist with your Form I-131. The checklist is an optional tool to use as you prepare your form, but does not replace statutory, regulatory, and form instruction requirements. We recommend that you review these requirements before completing and submitting your form. Do not send original documents unless specifically requested in the form instructions or applicable regulations.

If you submit any documents (copies or original documents, if requested) in a foreign language, you must include a full English translation along with a certification from the translator verifying that the translation is complete and accurate, and that they are competent to translate from the foreign language into English.

Read more information about the types of evidence that may be relevant to specific parole requests on our  Humanitarian Parole  page.

Complete all sections of the form. We will reject the form if these fields are missing:

• Family Name
• Physical Address
• Date of Birth
• 1.a. – 1.f.
• Family Name (If 1.f. selected)
• Physical Address (If 1.f. selected)

Filing Tips:  Review our  Tips for Filing Forms by Mail  page for information on how to ensure we will accept your form.

Don’t forget to sign your form. We will reject any unsigned form.

E-Notification: If you want to receive an e-mail and/or text message that we have accepted  your form at a USCIS lockbox, complete  Form G-1145, E-Notification of Application/Petition Acceptance , and clip it to the first page of your form.

• Re-Parole Process for Certain Ukrainian Citizens and Their Immediate Family Members  
• Re-Parole Process for Certain Afghans 
• Card Delivery Tracking
• Department of State: Photo Specifications
• Travel Documents

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How to apply

Additional changes to entry, testing and quarantine requirements in response to the Omicron variant

There are temporary changes for all travellers, including Canadian citizens, regardless of their vaccination status.

Additional restrictions and requirements now apply to these countries:

• Botswana, Egypt, Eswatini, Lesotho, Malawi, Mozambique, Namibia, Nigeria, South Africa, Zimbabwe

News release

Changes to border measures

New border measures include

• rules for re-entering Canada, if leaving for 72 hours or less
• who is considered fully vaccinated
• rules for travelling within Canada

Starting January 15, 2022, there will be new rules for who can enter Canada as an unvaccinated or partially vaccinated traveller.

Learn more about the new measures

Venezuelan passport holders

You may need to complete extra steps when you fill out your application .

If the printed expiry date on your Venezuelan passport has passed

If the printed expiry date has passed and you’re applying for a visitor visa, study permit, work permit or to extend your stay as a temporary resident in Canada, follow these steps:

• Add 5 years to the printed expiry date shown on your passport and enter it in the expiry date field of the application form.
• Include a letter of explanation with your application stating: “I am a Venezuelan national with a Venezuelan passport, which has been extended for 5 years”.

Warning: If your passport is still expired after adding 5 years to the printed expiry date, your passport is considered expired. You’re not eligible to submit an application with that passport.

Prepare documents and apply

The reason you’re traveling to Canada determines the way you apply and the documents you need to submit with your visa application.

Why are you applying for a visitor visa?

• To visit as a tourist
• To visit for business
• To visit your spouse or partner who has sponsored you for permanent residence

What is your family member’s status in Canada?

• Canadian citizen
• Person registered under Canada’s Indian Act
• Canadian permanent resident
• Temporary resident in Canada
• For compassionate reasons
• To join a vessel as a marine crew member (known as a “seafarer”)
• None of the above

Do you plan to visit your children or grandchildren for more than 6 months?

You may be eligible to apply for a Super Visa

A super visa lets you visit your children or grandchildren for 5 years at a time. It’s a visa that provides multiple entries for a period up to 10 years.

Find out how to apply for a Super Visa

Step 1 Gather documents

Gather these documents to submit with your visa application and bring when you travel.

About the documents listed

• Not all documents listed below are required—some are optional.
• This is not an exhaustive list of acceptable proof to support your visa application.
• Only submit the recommended documents that prove you’re eligible for a visa.
• Even if you submit all the documents listed, there is no guarantee that we’ll approve your application.
• We may request more information from you in addition to what is listed here.

Documents we accept:

• passports (regular, official or diplomatic)  from most countries (see exceptions below)
• alien’s passport for stateless persons
• US Permit to Re-Enter (Form I-327)
• US Refugee Travel Document (Form I-571)
• other refugee travel documents for non-citizens

Documents we don’t accept:

• any passport issued by Somalia
• non-machine-readable passports issued by the Czech Republic
• temporary passports issued by the Republic of South Africa
• provisional passports issued by Venezuela

A clear, colour copy of your valid passport or travel document that you’ll use to travel to Canada

If you have a passport, you must provide a copy of

• the page that shows your birth date and country of origin
• any pages with stamps, visas or markings

If you have a travel document, it must be issued by a government and include your

• date of birth
• document number
• citizenship or residency status
• expiry date (if applicable)

Submit this document with your visa application.

Family members or third parties who apply on behalf of the applicant need to complete this form.

Submit the completed form with your visa application.

Each applicant 18 years or older must complete this form.

Submit the completed form with your visa application

Documents needed depend on whether a child under 18 years of age will travel with only 1 parent, with a relative or friend or alone.

You may need to show

• a letter that authorizes the minor child to travel to Canada
• other documents, such as adoption papers or a custody decree, depending on if the minor child travels alone or not

Consult Minor children travelling to Canada .

Submit these with your visa application.

• Show the border services officer when you arrive in Canada.

If you’ve travelled to Canada or to other countries, this can show that you’ve been able to get a visa in the past.

Proof of this includes copies of previous visas in your passport.

Include a clear copy of 1 or more of the following:

• your previous passports and/or visas (used within the last 10 years to travel outside your country)
• entry and exit stamps
• study and/or work permits that indicate your duration outside of your country
• expired or valid visas

Submit this document with your visa application

Documents that show how long you plan to stay and what you’ll do in Canada

Include copies of any of the following:

• flight details
• hotel reservations
• registration for an event

This can help us understand if you have enough money to support yourself during your stay in Canada.

Bank name and contact This allows us to contact your bank or financial institution with questions.

Proof it is your account Your name and address on the statement show that the account is yours.

Account details At least 6 months of account details, including balances, helps us understand your financial situation.

Use this form if you want to allow Immigration, Refugees and Citizenship Canada (IRCC) to release your personal information to someone you choose.

The person you choose will be able to get information on your case file, such as the status of your application.

Business visitor

A clear, colour copy of your valid passport or travel document that you'll use to travel to Canada

Submit this with your visa application.

A clear copy of 1 or more of the following:

• study and/or work permits that indicate your duration outside your country

Copies of any of the following:

A letter from your employer can confirm that you have a stable job and will return to it. It can also show that your employer supports your visit to Canada.

The letter should be printed on your employer’s official letterhead.

The letter should include the following:

• date, no earlier than 3 months before you apply
• confirmation that you have a job with the employer
• your full name and date of birth
• date you started the job
• brief description of your job
• current salary
• contact information of your manager
• phone number
• email address
• employer information
• company name
• state or province
• Your manager or human resources contact should print their name and sign the letter.

A letter from a business or company in Canada

It can confirm that your purpose for visiting Canada is valid.

A copy of the letter from the business or company inviting you to Canada

• The letter must be written to you from the business or company.

Consult the details to include in the letter .

Visit your spouse or partner who sponsored you for permanent residence

Proof of your relationship with the person or family member inviting you to Canada

This can include a copy of

• a marriage certificate
• Statutory Declaration of Common-Law Union (IMM5409)
• a birth certificate
• an official document naming you as a parent

Each applicant 18 years and older must complete this form.

The documents needed depend on whether a child under 18 years of age will travel with only 1 parent, with a relative or friend, or alone.

• other documents, such as adoption papers or a custody decree, depending on whether the minor child travels alone

Consult Minor children travelling to Canada

A letter written by your family member in Canada

A copy of the letter from the family member inviting you to Canada

• The letter must be written to you from your family member.
• current Salary

Complete the form that declares you and your partner are in a common-law relationship. Also provide proof that you and your common-law partner have combined your affairs and set up a household together.

What is a common-law partner?

Proof can include

• joint bank accounts or credit cards
• joint ownership of a home
• joint residential leases
• joint rental receipts
• joint utilities (electricity, gas, telephone)
• joint management of household expenses
• proof of joint purchases, especially for household items
• mail addressed to either person or both people at the same address

Faster visitor visa processing for spousal applicants

If you’re being sponsored for permanent residence (PR) by your spouse or partner, you could benefit from faster processing for a visitor visa.

You may be eligible if you

• submitted an application to be sponsored for permanent residence
• received an acknowledgement of receipt (AOR) that confirms the application is in progress

Applications that need more information, for example custody documents for a child, will take longer to process.

When your sponsor receives the AOR for your permanent residence application, you can apply for a visitor visa. If you’re eligible, your visitor visa application will automatically receive faster processing. You don’t need to request it.

You must still meet all of the requirements to be eligible for a visitor visa .

Visit family (Canadian citizen, person registered under Canada’s Indian Act, or permanent resident of Canada)

Submit with visa application

Visit children or grandchildren Super visa option

Submit this with your visa or super visa application.

For super visa applicants only

Proof that medical insurance for at least $100,000 coverage has been purchased from a Canadian insurance company.

A copy of the insurance certificate or policy you received for medical insurance coverage for 1 year with a Canadian insurance company.

Submit this with your super visa application.

Documents that show that the super visa applicant’s child or grandchild meets the low income cut-off minimum.

Submit one of the following documents:

• If the child or grandchild does not have a paper copy of their notice of assessment on file, they can view and print their tax returns as well as other personal tax information using the Canada Revenue Agency My Account online service.
• a copy of the child’s or grandchild’s most recent T4 or T1
• an original letter from the child’s or grandchild’s employer stating their job title, job description and salary
• a letter from an accountant confirming the child’s or grandchild’s annual income, if they are self-employed.
• proof of other sources of income (pension statement, investments, etc.)

A document confirming that you had an  immigration medical exam (IME)

The exam must conducted by a panel physician authorized by IRCC.

Get complete details about how to get a medical exam with a panel physician.

Submit this with your super visa application, or wait for instructions from the visa office.

Visit family (temporary resident of Canada)

A letter written by your family in Canada

Documents that show how long you plan to stay and what you’ll do once in Canada

Visit for compassionate reasons

A clear, colour copy of your valid passport or travel document that you'll use to travel to Canada.

• Show the border services officer when you arrive in Canada

A letter written to you from a person or business inviting you to Canada

A copy of the letter from the person or business inviting you to Canada

• registration for an event.

Please indicate clearly if family members will accompany you to Canada.

Submit the following documents with your visa application:

• digital copy of Seaman’s Book
• digital copy of a signed Letter of Invitation from a ship or port agent in Canada
• digital copy of an Introduction Letter from recruiter shipping agency or vessel owner
• digital copy of the employment contract

Step 2 Apply through the IRCC Portal

Step 2 apply.

To apply for a visitor visa to visit Canada on business, you need to qualify as a business visitor.

To qualify, you must show that:

• you plan to stay for less than 6 months
• you don’t plan to enter the Canadian labour market
• your main place of business and source of income and profits is outside Canada

Business visitor activities include business meetings, special events or training for a few days or weeks.

If your meeting, event or conference is registered with us, include the event code in your application. You should get this code from the organizer.

Note: If you plan to stay for more than 6 months, or if you plan to work in Canada, you may be considered a temporary worker and have to  apply for a work permit .

To apply online, you need a scanner or camera to create electronic copies of your documents, and a valid credit or debit card.

Read the instruction guide before you complete your application. As an online applicant, you can ignore steps 3 and 4 of the guide (paying the fees and submitting your application).

If you’re applying for the first time , you must pay the biometrics fee when you submit your application (unless you’re exempt). Otherwise, you may experience delays.

Apply through the IRCC Secure account

Sign in to your IRCC secure account

Apply through the IRCC Portal

Only for tourists, visiting for business, family visits, compassionate reasons

Sign in to the IRCC portal

To apply for a visitor visa to join a vessel as a marine crew member (seafarer) , you must

• be travelling to Canada to join a ship’s crew
• hold a seafarer’s identity document
• hold a valid passport or travel document
• have proof of employment on a vessel at a Canadian port

As a seafarer, you’re not eligible for a transit visa and you must apply for a visitor visa (temporary resident visa).

Note: When asked to “Tell us more about what you’ll do in Canada”, include “Join vessel” or “Seafarer”.

Register to the IRCC portal

Applying on paper for specific situations

If you need a visitor visa to travel to Canada, you must apply online for one. Only online applications will be accepted and processed. However, you can apply on paper if:

• you can’t apply online because of a disability or
• you’re travelling with an identity or travel document that was issued to a refugee, a stateless person or a non-citizen

The application package includes an instruction guide and all the forms you need to fill out.

Read the guide carefully before you complete your application . We will not refund your application fee, so make sure you need a visitor visa before you apply.

Each individual applicant must submit a completed application form. Applicants under the age of 18 must have this form signed by a parent or a guardian.

Download the application package .

Pay your application fees

In most cases, your fees will include processing fees for you and anyone you include on your application.

If you’re applying for the first time, you must pay the biometrics fee when you submit your application (unless you’re exempt). Otherwise, you may experience delays.

Third-party fees

Depending on your situation, you may need to pay third parties for

• your medical exam
• a police certificate

Our instruction guides (opens in a new tab) can help you understand which fees apply to you.

Submit your application

Families should send their individual applications in one package. The principal applicant must send this combined package to the location where their application will be processed.

Select the country/territory you’ll be applying from to find out where to submit your application. You can choose your country of nationality or the country or territory where you have been legally admitted:

• Afghanistan
• Antigua and Barbuda
• Bosnia and Herzegovina
• British Virgin Islands
• Burkina Faso
• Burma (Myanmar)
• Cayman Islands
• Central African Republic
• China (People’s Republic of)
• Comoros Island
• Côte d’Ivoire
• Czech Republic
• Democratic Republic of the Congo
• Dominican Republic
• El Salvador
• Equatorial Guinea
• Guinea-Bissau
• Hong Kong SAR
• Liechtenstein
• Marshall Islands
• Micronesia (Federated States of)
• Netherlands
• New Caledonia
• New Zealand
• North Korea
• North Macedonia (Republic of)
• Palestinian Authority (Gaza)
• Palestinian Authority (West Bank)
• Papua New Guinea
• Philippines
• Puerto Rico
• Sao Tome and Principe
• Saudi Arabia
• Sierra Leone
• Solomon Islands
• South Africa
• South Korea
• South Sudan
• St. Kitts and Nevis
• St. Vincent and the Grenadines
• Switzerland
• Timor-Leste (Timor oriental)
• Trinidad and Tobago
• Turkmenistan
• Turks and Caicos Islands
• United Arab Emirates
• United Kingdom
• United States of America
• US Virgin Islands

If you need to give biometrics (fingerprints and photograph), and you’re applying on paper, submit your application in person . VAC staff will check that it is complete and will confirm that you have paid the correct fees before you can give your biometrics.

Credit cards and prepaid cards

We accept the following credit cards and prepaid cards:

• MasterCard ®
• American Express ®
• UnionPay ® (for online applications only; debit cards not accepted)

If you use a prepaid credit card, keep it for at least 18 months after you pay to make refunds easier. Find more on prepaid cards .

We also accept all Visa Debit cards.

The card you use doesn’t have to be in your name. The cardholder’s name will appear on the receipt but it does not need to match your application.

Debit cards

• be from a Canadian bank using INTERAC ® Online
• be registered for online banking through your bank’s website

We also accept all Debit MasterCard ® and Visa ® Debit cards. If your card has the Visa Debit logo on it, alone or with the INTERAC ® Online logo, select Visa Debit as your payment method.

Page details

Sample Request Letter for Travel Grant: Free & Customizable

In this guide, I’ll share a step-by-step process to write an effective request letter for a travel grant, incorporating tips from my personal experience to help you enhance your application.

Key Takeaways: Understand the Purpose : Know the goal of your travel grant letter and what the funding organization is looking for. Personalize Your Letter : Customize your letter for each grant application, showing how your travel aligns with the grantor’s objectives. Be Clear and Concise : Present your information clearly and concisely, focusing on the impact and benefits of your travel. Provide Supporting Details : Include details about your travel plans, budget, and the significance of the grant to your goals. Proofread and Review : Ensure your letter is error-free and polished before submission.

Step 1: Research the Funding Organization

Before you begin writing, it’s crucial to understand the funding organization’s goals and priorities. This knowledge will allow you to tailor your letter to align with their mission.

• Visit the organization’s website : Understand their mission, values, and previous grant recipients.
• Align your goals : Identify how your travel objectives complement the funder’s mission.

Step 2: Start With a Strong Introduction

Your introduction should grab the reader’s attention and provide a snapshot of your travel purpose.

• Introduce yourself : Briefly mention your background and relevant accomplishments.
• State the purpose : Clearly articulate the reason for your travel and the grant request.

Step 3: Detail Your Travel Plan

This section should provide a clear and detailed overview of your travel plan, highlighting its importance and relevance.

• Destination and duration : Specify where you’re going and how long your travel will be.
• Objectives : Outline the main goals of your travel and what you plan to achieve.
• Relevance : Explain how your travel aligns with the funder’s objectives.

Step 4: Discuss the Impact

Emphasize the potential impact of your travel, both on your personal/professional development and on broader goals aligned with the funding organization.

• Personal impact : Describe how the travel will contribute to your growth or career.
• Broader impact : Illustrate how your travel will benefit a larger community or align with shared goals.

Step 5: Provide Budget Details

Trending now: find out why.

Transparency is key when discussing your budget. Provide a clear breakdown of the expected costs and how the grant will support these expenses.

• Itemized budget : List all travel-related expenses, including transportation, accommodation, and any other costs.
• Justification : Explain why each cost is necessary and how it supports your travel objectives.

Step 6: Conclude With a Strong Closing

End your letter on a persuasive note, summarizing the key points and expressing gratitude for the consideration.

• Recap : Briefly summarize the main points of your letter.
• Thank you : Express appreciation for the reader’s time and consideration.

Personal Tips From Experience:

• Tailor Your Message : Never use a one-size-fits-all approach. Customize each letter for the specific grant and organization.
• Be Passionate but Professional : Show enthusiasm for your travel but maintain a professional tone.
• Follow Up : After submitting your letter, a polite follow-up can demonstrate your commitment and interest.

Template for a Travel Grant Request Letter

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Organization’s Name] [Organization’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to request a travel grant for [specific purpose of travel] that aligns with [organization’s mission/goal]. As a [your position/profession], I have dedicated myself to [briefly state your relevant experience or background related to the travel].

My travel plan includes [briefly outline your travel plan], which is essential for [state the purpose and its relevance to the organization’s goals]. The estimated budget for this travel is [mention the budget], which will cover [list the main expenses].

This opportunity is significant to me because [explain the personal and broader impact of the travel]. Your support would be instrumental in achieving [mention the expected outcomes of the travel].

I am excited about the possibility of [briefly recap the travel’s purpose and its alignment with the organization’s objectives]. Thank you very much for considering my request. I look forward to the opportunity to further discuss how this travel grant can mutually advance our goals.

Sincerely, [Your Name]

Frequently Asked Questions (FAQs)

Q: how do i ensure my request letter for a travel grant stands out to the committee .

Answer: In my experience, personalizing the letter with a compelling narrative that connects my research or participation with the event’s theme made a significant impact. I made sure to highlight how the travel grant would not only benefit my professional development but also contribute to the broader academic community.

Q: What essential details should I include in my travel grant request letter? 

Answer : When I wrote my request letter, I focused on clearly stating the purpose of my travel, the relevance of the event to my work, and a detailed budget breakdown. This transparency and specificity seemed to resonate well with the grant committee, showcasing my organizational skills and genuine need for support.

Q: How can I demonstrate the importance of attending the event in my travel grant request letter?

Answer : In my letter, I emphasized the unique opportunities the event offered for networking, learning, and presenting my work, which were not available locally. By illustrating how these experiences were crucial for my career advancement, I made a strong case for the grant’s significance.

Q: What tone should I use when writing a request letter for a travel grant?

Answer : I found that a professional yet personable tone worked best. I expressed my enthusiasm and commitment while maintaining a respectful and formal approach, which I believe helped establish a connection with the reviewers.

Q: Can I mention other sources of funding in my travel grant request letter?

Answer : Absolutely, in my letter, I mentioned other funding sources I had secured or applied for, demonstrating my proactive efforts in funding my travel. This showed the committee that I was resourceful and committed to attending the event, potentially increasing my chances of receiving the grant.

Q: How do I follow up after submitting my travel grant request letter?

Answer : I made sure to send a polite follow-up email two weeks after submission, reiterating my interest and offering additional information if needed. This kept my application on their radar and demonstrated my eagerness and professionalism

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