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Send invoice to client, travel and tourism invoice template, free online invoice generator.

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Travel Agency Invoice Templates (Word, Excel, PDF)

Easy to download and edit travel agency invoice templates., available in word, excel, pdf, google docs and sheets..

Travel Agency Invoice Templates in Word

Travel Agency Invoice Templates in Excel

Travel Agency Invoice Templates in PDF

Free Word, Excel and PDF invoice templates by Refrens

Frequently asked questions (faq).

Yes, you can add a logo to the invoice and can also change the color of your invoice template, matching your logo.

Yes, Refrens invoice templates are customizable. You can add additional fields or columns like shipping details, discounts, additional charges, custom fields for both client and product or service line item.

Yes. You can easily download it in PDF format or can click on the print option and can save as PDF.

You can create 20 documents on Refrens for absolutely free. Once the threshold of 20 documents is reached, you can buy our premium plans to keep continue creating the documents.

Creating an account on Refrens is necessary to use the free invoice templates. After signing up, you can access all the invoices in one place which makes managing your business invoices a lot easier.

Free Travel Agency Invoice Templates

The surge in the travel and tourism industry has undoubtedly led to a parallel growth in related businesses, creating an increased demand for streamlined invoicing processes. However, finding suitable invoice templates tailored for travel agencies can be a challenge. The good news is that as the industry expands, specialized invoicing software solutions are emerging to address this specific need.

In response to the booming travel and tour industry, there is a growing recognition of the importance of efficient invoicing systems. This acknowledgement has led to the development of invoicing software specifically designed to cater to the unique requirements of travel and tourism businesses.

One of the key challenges faced by travel agencies is the need for invoices that capture the essence of their services. Travel invoices often involve a combination of services such as accommodation, transportation, tours, and more. Therefore, having invoice templates that reflect the diverse nature of these services is crucial.

Specialized invoicing software and a tool like invoice generator for the travel and tourism industry not only provide a variety of customizable invoice templates but also offer features that streamline the entire invoicing cycle. These solutions understand the complexities of the industry, allowing businesses to create invoices that accurately represent the array of services provided to clients.

Additionally, these invoicing solutions often come equipped with features that are specifically beneficial for travel agencies. For example, they may include options to itemize different services, incorporate travel itineraries, and provide space for detailed descriptions. This ensures that the invoice not only serves as a billing document but also as a comprehensive record of the services rendered.

As businesses in the travel and tourism sector face an increasing number of transactions, having a reliable and industry-specific invoicing solution becomes imperative. This not only saves time but also reduces the likelihood of errors, providing a more professional and efficient invoicing process.

Refrens takes a step ahead in addressing the specific needs of the travel and tourism industry by offering dedicated travel agency invoice templates . Whether you're a freelance travel agent crafting detailed itineraries or a travel agency orchestrating comprehensive domestic or international tour plans, Refrens provides a range of templates tailored to suit the intricacies of your travel business.

Recognizing the diverse nature of services within the travel sector, Refrens ensures that its templates are not one-size-fits-all but rather adaptable to the unique requirements of each travel-related transaction. This flexibility allows travel agents and agencies to generate invoices that accurately reflect the breadth of services provided to clients, from accommodations and transportation to guided tours and more.

Refrens' travel agency invoice templates are designed with a keen understanding of the industry's complexities. They go beyond mere billing documents and serve as comprehensive records of the entire travel experience. This includes features such as itemization of different services, incorporation of detailed itineraries, and ample space for specific service descriptions. Such elements contribute to creating professional, detailed, and client-friendly invoices that resonate with the dynamic nature of travel and tourism.

Whether you are dealing with a single transaction or managing an array of services for a group tour, Refrens' travel agency invoice templates cater to the diverse needs of travel professionals. The user-friendly interface ensures that even freelance travel agents without extensive administrative support can easily navigate the platform and create polished invoices that enhance the professionalism of their services.

In essence, Refrens stands as a reliable partner for travel agents and agencies, offering a dedicated solution for invoicing in the travel and tourism industry. With a variety of templates at your disposal, tailored to different aspects of the travel business, Refrens simplifies the invoicing process, allowing travel professionals to focus on what they do best – providing exceptional travel experiences for their clients.

Refrens goes the extra mile in supporting travel agencies with a suite of professionally designed invoice templates that cater specifically to the needs of the travel industry. These templates are meticulously crafted, ensuring that they include all the essential columns required for seamless operations in travel agency businesses and itinerary planning.

What sets Refrens apart is its commitment to offering flexibility in template formats. Travel agents and agencies can avail themselves of these carefully designed invoice templates in various formats, including Excel, Word, PDF, Google Docs, and Google Sheets. For those who prefer online invoice templates, Refrens extends its offerings in PDF format as well. This adaptability ensures that regardless of the preferred platform or document type, travel professionals have access to a template that aligns perfectly with their workflow.

Beyond just providing diverse formats, Refrens takes the hassle out of invoice management. With Refrens, travel agencies can store and manage all their travel invoices in one centralized location. This centralized hub simplifies the tracking of invoices, offering insights into whether an invoice has been opened by the client. This level of transparency is invaluable for businesses, allowing them to stay on top of their invoicing processes and providing clarity on client interactions.

One of the significant advantages of using Refrens is the elimination of manual record-keeping challenges. The platform allows businesses to record payments directly within the invoice templates, eliminating the need for separate Excel sheets to track payments. This streamlined approach not only saves time but also reduces the risk of errors associated with manual data entry.

By leveraging Refrens' invoice software, travel professionals can break free from the time-consuming cycle of invoicing and billing. This allows them to redirect their focus and energy towards core business activities, fostering growth and client satisfaction.

In essence, Refrens' travel agency invoice templates not only adhere to professional standards but also offer a level of convenience and efficiency that is tailored to the unique demands of the travel industry. With a user-friendly interface and a suite of features designed to simplify invoicing and payment tracking, Refrens becomes an invaluable tool for travel professionals, empowering them to manage their invoicing processes with ease.

What type of services can be added to travel agency invoice templates?

Travel agency invoice templates are highly customizable to accommodate a variety of services offered by travel professionals. Here are some examples of services that can be added to travel agency invoice templates:

Tour and Travel Agency Invoice:

Tour packages
Guided tours
Adventure tours
Group travel services

Travel Transportation Invoice:

Train tickets
Bus transportation
Cruise services
Transfers and transportation services

Board and Lodging Invoice:

Hotel accommodations
Resort stays
Bed and breakfast services
Vacation rentals

Tour and Tickets Invoice:

Entrance tickets to attractions
Event tickets
Theme park tickets
Museum tickets

Car Hire and Rental Invoice:

Car rental services
Chauffeur services
Limousine services

Itinerary Invoice:

Customized itinerary planning
Travel planning services
Detailed trip planning

Leisure Travel Invoice:

Relaxation and leisure packages
Spa and wellness services
Golf vacations

Travel Consultation Invoice:

Travel advisory services
Consultation fees for trip planning
Expert travel advice

Flight Reservation Invoice:

Flight booking services
Seat reservation fees
Airline services

Hotel Reservation Invoice:

Hotel booking services
Reservation fees
Accommodation services

These examples demonstrate the diverse range of services that can be included in travel agency invoices. The templates can be tailored to match the specific offerings of each travel agency, providing a detailed and accurate representation of the services provided to clients. Customizing the invoice templates ensures that they align with the unique nature of the travel industry, accommodating various aspects of travel and tour services.

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Travel and Tourism Invoice Template

World-class experiences deserve world-class billing. Invoicera’s travel invoice template ensures your clients embark on a smooth journey from booking to payment.

WHERE MAGIC HAPPENS

Download travel and tourism invoice template.

Juggling itineraries, managing tours, and ensuring unforgettable experiences—travel agents have their hands full. Skip the invoice headache with our free, professional travel agency invoice template. Download it today and spend more time crafting dream vacations!

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Free online templates tailored to your industry.

Travel and tourism can encompass a wide variety of services, from flight and hotel bookings to tour packages and transportation. Whether you’re organizing trips or working as a travel agent, invoice templates for the travel and tourism industry makes it easy to bill clients for different services.

Looking for more invoice template options? Check out our main invoice template page for a wide variety of templates across various industries.

Logistics and Transport

With invoice templates for logistics and transportation businesses, add all relevant details such as shipment details, mileage, fuel surcharges, and any additional fees, ensuring accurate billing for your logistics and transport services.

Logistics and Transport Invoice Template

IT Consultants and Architects

For IT consultants and architects, the templates allow for detailed billing of consultation fees, project expenses, and any hardware or software costs, ensuring transparent and accurate invoicing for your clients.

IT Consultants and Architects Invoice Template

Consultants and Advisory

The templates for consultants and advisory firms enable detailed billing for consultation fees, project expenses, and any additional costs associated with advisory services, ensuring transparent and accurate invoicing for your clients.

Consultants and Advisory Invoice Template

Clothing, Apparel and Accessories

Invoicera has invoice templates tailored for clothing, apparel, and accessories businesses. You can add itemized billing of products, customization charges, shipping fees, and any other relevant costs.

Clothing, Apparel and Accessories Invoice Template

Accounting, Banking and Financial Services

Our templates for accounting, banking, and financial services firms comply with industry regulations and enable accurate billing for services such as auditing, tax preparation, financial advisory, and investment management.

Accounting, Banking and Financial Services Invoice Template

Where Magic Happens

Travel and tourism template vs. invoicera’s professional invoice.

Invoicera’s free invoice templates are a great way to start, but our software unlocks powerful features! Explore the full list below:

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Invoicera templates, free invoice template, sign up for a free invoicera trial today, expand your invoicing knowledge.

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Get answers for, frequently asked questions, can i itemize different services on the invoicera travel invoice template.

Yes, the Invoicera travel invoice template allows you to itemize various services like accommodation, transportation, activities, tours, and any additional fees or charges related to your travel packages or services.

How can I include taxes and fees specific to the travel industry?

Invoicera’s travel invoice template provides dedicated fields for you to add relevant taxes and fees commonly applied in the travel and tourism industry, such as hotel taxes, airport fees, or local service charges.

Can I customize the invoice template with my travel agency's branding?

Absolutely! With Invoicera’s customization options, you can easily upload your travel agency’s logo, change the color scheme, and modify other design elements to ensure your invoices reflect your brand identity.

How can I manage invoices for group bookings or packages?

Invoicera allows you to create separate line items for each component of a group booking or travel package. This way, you can provide a detailed breakdown of charges for accommodation, transportation, activities, and any other services included.

Is it possible to accept online payments through the invoices?

Yes, Invoicera integrates with 14+ popular payment gateways, enabling you to include a secure payment link on your travel invoices. Clients can conveniently make online payments directly from the invoices you send them.

Can I set up recurring invoices for regular customers or subscriptions?

Invoicera offers the ability to set up recurring invoices, which can be particularly useful for travel agencies with clients who book regular trips or have subscriptions for services like travel memberships or loyalty programs.

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All Features

Freelancer? Small business? Features to get you paid, fast.

Expenses, Vendors, PO's

Manage & re-invoice expenses, track vendors & purchase orders.

Invoicing, Quotes, Payments

Tools to run your business, invoice clients & get paid.

Projects, Tasks, Time-Tracking

Create projects, tasks, track billable work-hours.

Connect Bank & Financial Accounts, Sync Transactions

Automatically import bank, credit card and PayPal transactions.

Product Demo

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Accept credit cards, ACH, PayPal & more

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Integrate with hundreds apps via Zapier, Make, Integrately & more

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Beautifully designed invoice templates

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Travel & Tour Operator Invoicing Templates

Invoice Ninja makes sending invoices and receiving money a snap for your travel and tour business. Use one of our 11 beautiful invoice templates and simply upload your logo and business information to get started.

The Best Invoicing for Travel & Tourism

Whether it’s trips to famous sights, hotel reservations, or flight costs, you can add as many line items as you would like. Break down the costs for your customers as you see fit, and allow client to pay directly from the invoice with a single click.

Create Beautiful Invoicing for your Travel & Tourism Business

Invoice Ninja invoices are completely customizable. Impress your customers with professional-looking invoices that can be sent right away from your preferred email platform.

We know that as a travel and tourism operator, you can work from anywhere thanks to the internet. With Invoice Ninja, it’s not just about getting your work done anywhere in the world, it’s about getting paid no matter where you or your customer are in the world!

Invoice Ninja allows you to set a home currency for your invoices and set another currency for your clients when they view the invoice. With our automatic currency conversion, both you and your customers will no longer have to deal with the frustration of multiple currency conversions just to understand the cost listed on an invoice.

Every feature available to you on the Invoice Ninja platform is designed with the goal of making sure you get paid as fast and easily as possible. Invoice tracking means you’ll never miss a payment with automated reminders to tell you when an invoice is past due.

Invoice & Quotation Designs

Beautiful, Professional, Custom Template Designs

Bold Invoice

Creative Invoice

Business Invoice

Hipster Invoice

Elegant Invoice

Tech Invoice

Playful Invoice

Modern Invoice

Plain Invoice

Clean Invoice

Travel & Tourism Invoicing

We know that as a travel and tourism operator, you often have different payments due at different times. One of the biggest challenges is navigating the various hotels, airlines, and local tour operators you might deal with.

Thanks to Invoice Ninja’s payment system, you can set payment reminders both for you and your clients. You can also accept partial payments if you need to invoice your clients right away but want to accept a deposit so their travel plans can be booked accordingly. Then, you can set a second reminder for them to pay the remaining balance due on the invoice before their travel date.

With Invoice Ninja, you never have to wonder if your customer has seen your invoice. Because all of our invoices are stored digitally, you can see when your customers open an invoice. You’ll also receive instant updates the moment a payment is made, so you’ll always know how much cash is coming in.

You can also attach third-party files to your invoices for things such as tickets, hotel reservations, or vouchers for your customer to use on their travels. With just once click, your customer will have access to all documentation you send with your invoice.

There are enough details to juggle when you work as a travel and tour operator—don’t add invoices to the list. Join the thousands of businesses and freelancers already using Invoice Ninja, and take your invoicing game to the next level.

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Frequently Asked Questions

What are the benefits of using invoice templates.

Businesses need their invoices to be clear, legally valid, set on time and professional–a hastily typed Word document or email simply doesn’t give the right impression and can pretty easily be mistaken for spam.

Invoice template provides a done-for-you format. All you need to do is upload your logo and company details (or personal information if you’re a freelancer) and enter the relevant billing to have a professional invoice. It’s quick, simple, and free!

Missing out something crucial from an invoice is all too easy when you’re in a rush, working through a massive pile of outstanding admin, or trying to type or write out every business invoice manually. Our templates are ready to go, with options to link to your preferred payment method, ensuring you don’t skip past anything important, such as sales tax, payment due dates, or your contact details.

Which invoice template formats should I use?

The choice of invoice template is yours–browse through our professional templates and pick a style that feels right for your business! Our free plan includes four freelance invoice templates to choose from, or you can go Pro and unlock access to a library of eleven invoice formats that you can use for your business.

When you first create your Invoice Ninja account, we’ll give you a nudge to upload your business logo to invoices, so every invoice you produce is tailored to you.

How do I make an invoice for my small business?

It’s simple, and you don’t need bookkeeping or accounting expertise to produce professional, consistent invoices, whether you’re an experienced business owner or just starting out. Here’s how it works:

Create an Invoice Ninja account, enter your details, and upload your logo onto the invoice.
Pick the template you like best, and type in the relevant info: customer name, address, and any other relevant invoicing details.

That’s it! Shoot your invoice over to your client directly and integrate your payments solution if you wish, such as a Pay Now button linked to your Stripe, PayPal or WePay account, and you can tick your invoicing off the list.

If you get stuck or need a few pointers, you can access tons of tips with over 5,000 community members in our exclusive Slack group, a wealth of guidance in our online forums, or you can send us a quick message for support from the Invoice Ninja team.

Which are the best invoice templates?

We set out to make business invoicing stress-free and seamless, combining advanced software features and security with transparent pricing, amazing service, and all the tools you need. Our pricing plans are varied and scalable, starting with a zero-cost option for up to twenty clients, unlimited invoicing, four templates, branded documents, and auto-billing functionality.

As your business grows, we’re right here with you, offering Pro and Enterprise solutions, always backed by our friendly support services. Invoice Ninja also has a handy desktop app, or you can log into your account from anywhere, making it easier than ever to handle your invoicing remotely in just a few clicks.

How do I start invoicing online?

Where do i begin.

Create a FREE Invoice Ninja account
Upload your logo & choose an invoice design
Integrate your payment gateway
Create clients, invoices, get paid!

How do my clients pay their invoices online?

A merchant processor is also called a ‘ payment gateway ‘. After integrating a payment gateway with your Invoice Ninja account, your clients will see a “Pay Now” button on their invoices.

What is a Merchant Processor/ “Payment Gateway”

The ‘payment gateway’ processes your clients payment and your clients never leave their Invoice Ninja client-portal.

The payment gateway then deposits the money into your business bank account.

Invoice Ninja supports dozens of payment gateways, click here for the full list.

How do I upload my company logo on invoices?

Navigate to Settings>Company Details, and click “Logo” to upload or change your logo. This is available to all invoice plans, including free:)

How do I customize my invoice template design?

Free Invoice Ninja accounts include 4 free invoice template designs , Pro & Enterprise plans include 11 invoice template designs !

All plans allow you to upload your company logo/branding to invoice clients with a professionally branded invoice design.

The Pro & Enterprise plans also allow advanced customization of invoice designs.

Find out why small businesses around the world trust Invoice Ninja.

You can focus on doing what you love, we’ll help with the invoicing.

Get the support you need

Ninja support forums, contact email, slack community, start invoicing today.

Invoice Clients, Get Paid Fast!

Why Invoice Ninja?

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Additional Users Activity Notification Settings

Enterprise ninja.

As part of the Invoice Ninja Enterprise plan you can create additional account users, set permissions of what additional account users can view/create/edit, and receive notifications for actions taken by users!

Free Invoicing Software for Small Business. Focus on doing what you love. We’ll help with the invoicing :)

Client-Portal & Vendor Document Upload

Allow your clients & vendors to upload documents in their client/vendor-side portal to keep all agreements organized and accessible!

Free Invoicing Software for Small Business. Focus on doing what you love. We’ll help with the invoicing :)

Additional Users & Set Permissions

Free Invoicing Software for Small Business. Focus on doing what you love. We’ll help with the invoicing :)

Banking Integration

We understands that automating transaction imports are a huge asset when it comes to getting paid and staying organized.

Invoice Ninja has partnered with Yodlee , a specialist provider of secure bank data connections, to offer bank, credit cards, and PayPal transaction data syncing.

Import Bank & Card Transactions
Match Deposits to [Multiple] Invoices
Match Withdrawals/Expenses to Vendors
Enable “Autosync” download transactions

Custom Domain "Billing.YourCompany.com"

Looking for a fully branded experience?

The Invoice Ninja Enterprise Plan allows you to create a custom URL “Invoicing.YourCompany.com” for your clients portal to view & pay invoices online!

Attach 3rd Party Files to Invoices & Expenses

The Invoice Ninja Enterprise Plan allows you to attach proposal files, agreements, design work files, all types of documents to your invoices & client-side portal!

Upload & attach .doc, .ppt, xls, .jpg, .png, .pdf files, and more, all together with your client’s invoices & client-side portal!

Files can be attached to your company for all clients to see, attached individually per client, or attached individually per invoice &/or expense!

Custom Client-Portal Subdomain

Ninja pro features.

Customize your client portal URL to match your branding YourBrand.Invoicing.co

Build trust by showing your branding when clients click to view their invoices & client-side portal online!

Storefront Functionality

Enable third-party apps to create invoices within your account., automated workflow.

Use the power of Zapier, Make, Pabbly, Integrately to integrate with Invoice Ninja with hundreds of apps to automate workflow!

With Zapier you can integrate your Invoice Ninja with thousands of other apps. and streamline your cross-app workflow with smooth automated functions.

With Make you can connect Invoice Ninja to your favorite apps & services. Just create a scenario that will watch for new data being created in a specified app and it will automatically trigger actions in Invoice Ninja, or vice-versa!

See all automations here!

Custom Reminder Emails

The Invoice Ninja Pro Plan allows you to create custom email reminders based on the invoice date or invoice due date. Define date parameters to remind your clients before or after invoices are due to ensure you GET PAID!

Set “First, Second, Third” or “Endless” reminders to ensure invoices are not overlooked and you get paid faster!

Custom Invoice Email Design

Email our great looking invoice emails by using existing “Light”, “Dark”, or “Plain” invoice email design templates, or create your own!

Invoice emails are 100% customizable! Use dozens of available variable options to ensure your emails are customized per client with custom values!

Set a ‘BCC’ Address for Invoice & Quote Emails

Do you need others in your company to get notified that invoices were sent out, but don’t need everyone to see? Include additional company members for email “BCC” notifications when invoice emails are sent to clients.

Custom Invoice & Quote Number Sequencing

The Invoice Ninja Pro Plans allows you to create custom invoice number sequencing for invoices, quotations, payments, and clients by using dozens of available dynamic variables provided in your account!

Custom number sequencing, include date formatting, custom client ID’s, more!

Automatic Late Fees on Unpaid Invoices

Looking to motivate clients to pay on-time? Set up invoice late fees that apply automatically when invoices pass their due dates. You can set up late fees as a percentage % of the invoice or as a flat $$$ value.

Create Reports, Accounts Aging & Client Statements

The Invoice Ninja Pro & Enterprise Plans offer extremely robust reporting options:

Client Reports
Contact Reports
Document Reports
Invoice Reports
Invoice Items Reports
Payments Reports
Product Library Reports
Profit & Loss (P&L) Reports
Tasks Reports
Transactions Reports

Each report’s data can be grouped in various methods with custom date parameters defined. Reports can then be exported as a CSV file for further review/use.

Enable Invoice Approval Checkbox or Client Signature

Ensure that you document client agreements! With the Invoice Ninja Pro & Enterprise plans you can require an “Approve Terms of Business” checkbox or enable an e-signature in order for your clients to approve quotations or access to the payment page from invoices.

Customize Email Subjects & Body Text

Ensure that your emails are opened! The Invoice Ninja Pro & Enterprise Plans allow you to create custom email subject lines & body templates for every aspect of your account:

Invoice emails
Payment emails
Partial Payment emails
First, Second, Third Reminder Invoice Due emails
Custom emails!

Fully Customizable Invoice Template Designs

Pro & Enterprise Accounts have 11 invoice template designs to start with! You can then create custom designs based on any template giving you true creative freedom!

Attach Invoice & Quotations PDFs to Emails

Many clients want their invoice PDF with the first email! Enable attaching quotation & invoice PDF’s to all client emails sent out!

Create Client Subscriptions: Recurring & Auto-Billing

Create Client Subscriptions: Recurring & Auto-Billing Subscriptions.

Create "Client Groups" Workflow Settings

Show different company logos & contact details to different client groups, configure different payment terms to different client groups, use different languages to different client groups, many use cases!

Send Invoices & Quotes via Gmail & MSN Accounts

You can email invoices, quotes, & payment reminders via your Gmail or MSN accounts! This ensures that your clients experience a truly branded experience and see your company name only!

Create Custom Fields & Invoice Designs

Create custom fields on your quotes & invoices!

Single line of text
Calendar date-selector
Paragraphs of text
Drop-down options selector

Up to 4 custom fields per section: Client fields, Product table columns, Invoice data, more!

Link Multiple Companies (x10) with 1 Login

Interlink up to 10 companies! With 1 log-in you can access your accounts and move between companies with 1-click!

Live .PDF Invoice Preview

Forever Free

View your invoice PDF’s as they are created in real-time! Ensure that everything looks amazing before emailing them out for payment!

Overpayment & Underpayment Settings

Enable ability to overpay/underpay an invoice.

“Underpaying”: Set a minimum amount that you will accept and your clients can underpay an invoice with an amount they choose, within your defined minimum limit.

“Overpaying” allows clients to send a tip!

Localization of Language & Currency Settings

Invoice Ninja supports dozens of languages, currencies, time & date formatting options, and much more.

You can can also customize any labels/wording used within your account. Examples of common changes are “Invoice” to read “Tax Invoice” and “Quotation” to read “proforma”. You can customize everything within your account!

Vendor Purchase Orders

Create Purchase Orders to email out to your Vendors. When PO’s are approved they are then be converted into Expenses! Expenses can be rebilled to clients or used to run reports!

Kanban Boards to Manage Projects

A Kanban board is a project management tool which provides a visualization of single or multiple tasks & workflows. It’s a tool based on a work philosophy originating in Japan which emphasizes focus on one particular task at a time over a multitask approach, as well as the benefits of collaboration.

Kanban boards are designed to make planning, managing, and completing tasks easier thanks to a visual overview of the entire work process. You get to see what needs to be done, when it needs to be done, who needs to do it, and how much is left to do, all on one color-coded board.

Multiple Contacts Per Client

When quoting or invoicing your client, you may need to include multiple contacts to receive your quotes & invoices. Sales, billing, management teams? You can create multiple contacts per client to ensure all emails sent are seen by the correct people to get you paid!

Custom Payment Instructions

Enabling/disabling nav modules.

Add or remove “modules” from your account navigation & client-side portal.

Recurring Invoices
Purchase Orders
Recurring Expenses
Bank Transactions

Only add those modules to the navigation that you’re using, to increase efficiency and streamline your account navigation!

Create Taxes per Invoice Total or per Invoice Line-Item

Powerful tax settings.

Create up to 3 separate tax rates per invoice total.
Create up to 3 separate tax rates per individual invoice line-item!

You may have line-items (services or products) that are tax exempt, others that require taxation. You can create multiple tax situations per client or invoice!

Invoice Ninja also supports creating inclusive & exclusive taxes per client as needed

Exclusive taxation: $100 + 10% = $110
Inclusive taxation: $100 + 10% = $100 ($90.91 + tax $9.09)

Enable/Disable Recurring When Cloning

Save time by cloning invoices within a client, or clone an existing invoice to a new client! You may wish to clone a invoice from one client to another and set up the new invoice as recurring with auto-billing, or vice versa!

Setup Automatic Credit Card Gateway Fees

You may wish to pass along your credit processing fee to your clients if they pay by credit card, or simply to encourage your clients to pay by ACH bank transfer! Set up automatic fees at your discretion or enable the fee to auto-match your gateway fee!

Bulk Emailing Invoices & Quotations

If you wish to semi-automate emailing out invoices & quotes to your clients, utilize the bulk send feature! Simply select all the invoices & quotes and click “Send” and your account will automatically que them up to go out!

Multiple Currencies & Languages

Invoice Ninja supports dozens of languages & currencies!

You can set different languages & currencies per client! Is your account in English, but it would be nice if your French speaking clients saw their client portal in French or Spanish speaking clients seeing payment instructions in Spanish? We have you covered!

Languages and currencies can be set per individual client!

Importing Expenses & Vendors

Keep all records up to date & run accurate reports by importing Expenses. Expense importing can be done manually anytime, or you can automate it with our new banking Yodleee integration!

Item & Product Library System

Why waste time typing? Create product & services in your Product Library! When creating invoices simple click from the line-item selector to quickly populate invoices and email them out!

Your product library also works (optionally) together with the Inventory feature! You can define the # of inventory stock available and when creating invoices the product library will reduce inventory levels and notify when you’re running low!

Alerts When Client Views & Pays Invoices

Want to know when your client clicks to view their invoice?

Set up notifications when clients view quotes, invoices, make payments, and also if a clients payment fails.

If you have additional account users, you can also be notified when your User are creating and sending out quotes & invoices!

Many notification options to keep you informed of all actions taking place within your account!

Projects, Tasks & Track Time

Task time-tracking allows you to accurately record every second spent on each individual task and quickly transfer timed data to the relevant invoice.

Create Project, Tasks, and Track Billable-Work
Convert Timed-Tasks to Invoices with 1-Click
Easily Categorize to Search Tasks & Projects

When you’re done with a task or series of tasks within a project, simply click and send your work-time to an invoice with 1-click!

Accept Deposits & Partial Payments

Do you require a deposit or down-payment from clients to commence your work?

Set partial payments/deposits with unique due dates for partial payments/deposits! After your client pays the partial payment the invoice will automatically update itself with the balance due and set the new final invoice due date.

Approved Quotes Auto-Convert to Payable Invoices

Automate your workflow! When you email out quotations to your clients, they can “Click to Approve” the quotation which then converts the quote into a payable invoice!

Invoices can then be paid online with 1-click, and your account documents all steps!

Client-Side Portal & Invoices/Payments History

Every action your clients take is recorded and viewed into their client-side portal.

Invoices, quotes, payments and more are tracked.

Uploaded documents, payment methods, client-profile – everything is accessible and recorded to ensure a smooth experience for you & your clients!

Your clients also have dynamic functionality to run their balance statements with custom date & data parameters!

Recurring Invoicing & Auto-Billing Clients

If you have clients that need to be billed again & again on a fixed schedule (weekly, monthly, etc…), Invoice Ninja offers auto-billing via the world’s favorite payment gateways:

Authorize.net
Checkout.com

Auto-billing (AKA “token billing”) is a feature that enables the payments system to capture your clients’ credit card details and store them for billing at a future date. Token billing enables auto-billing, which means future invoices can be issued automatically. Invoice Ninja integrates seamlessly so you can enjoy all the advantages of token billing via your Invoice Ninja account.

Track Inventory Levels

The inventory management feature works together with your “product library”!

Set inventory stock within your product library with threshold notifications. When you create invoices and populate invoice line-items, the inventory stock levels will reduce automatically! When your stock runs low the system will email you a notification reminder to stock up!

Invoice Template Designs

Beautiful well formatted invoices are critical to show clients that you mean business!

Invoice Ninja offers 11 invoice template designs. Free users have 4 free invoice templates, Pro & Enterprise user have all 11 invoice template designs.

Each invoice template can be customized with your company logo, colors scheme to match your brand, and detailed formatting customizations are also offered!

Give your clients a truly branded experience with your company by customizing your invoice templates to match your company branding!

Online Payment Gateways

Integrating your Invoice Ninja account with a payment gateway allows clients to pay their invoices with 1-click!

The payment gateway processes the transaction in the background while your client never leave their Invoice Ninja client-side portal. Seamless!

Integrate your invoices with:

Stripe Payments
WePay Payments
PayPal Payments
Checkout.com Payments
Braintree Payments
PayFast Invoice Payments
Authorize.net Payments
Square Payments
Mollie Invoice Payments

Upload your Company Logo

Providing your clients a branded experience is critical for professionalism and building trust. Upload your company logo to your preferred invoice template design .

All accounts, Free & Pro/Enterprise, are able to upload logos an customize their invoice colors to match their logo & company brand theme.

Create & Email Invoices & Quotes in Real-Time

Real-time PDF preview creation shows your invoice review as you build it in real-time. Utilize the product library to quickly populate invoices with 1-click, view the invoice .PDF preview to ensure everything looks awesome, and send it out!

Dynamic Dashboard Data

View revenue, invoices sent, recent activity data. Track upcoming invoices, invoices past due, and more!

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Travel Agency Invoice Templates

Here’s our collection of travel agency invoice templates. Feel free to download, modify, and use any you like.

CREATE A CUSTOMIZED TEMPLATE

Downloadable Free Travel Agency Invoice Templates

free travel agency invoice template

travel agency word and excel invoice template

printable travel agency invoice template

sample travel agency invoice template

These templates all have separate labor and materials sections and print well. for more templates, refer to our invoice template collection . you can also check out our online invoice generator for an easy way to create an invoice for your projects that will look fantastic..

When should I use a travel agency invoice template?

As a travel agent or agency, you can benefit in several ways from using a travel agency invoice template:

Accuracy and Consistency: Using a travel agency invoice template ensures that all essential details are consistently and accurately documented. This will reduce the likelihood of errors.
Professionalism: A well-designed travel agency invoice template conveys professionalism to clients. This enhances your reputation and reinforces trust in your services.
Time-Saving: Travel agency invoice templates streamline the billing process by providing pre-formatted fields. This eliminates the need to create invoices from scratch for each client.

By leveraging a template, you can improve efficiency, accuracy, and professionalism in your billing processes while maintaining organized financial records.

How do I create a travel agency invoice template?

Not sure how to create your own travel agency invoice? We’ve got you covered!

Try our online invoice generator.

With it, you can create a printer-friendly and fully customizable travel agency invoice template that includes the essential invoicing elements. The invoice generator even calculates subtotals and the total amount due, minimizing accounting errors.

After ensuring that your travel agency invoice is accurate and complete, send it to your client via email as a PDF attachment to maintain the format and ensure it cannot be altered. This method also provides both parties with a digital record of the transaction. If the client prefers a different method, you can also send the invoice through postal mail or use a client portal if your agency utilizes one, which might include invoicing capabilities for easy tracking and management.

Use a travel agency invoice when you have completed arranging travel services for a client or at the end of a booking process. It is essential when you need to formalize the request for payment for bookings made, including flights, accommodations, tours, and other travel services. This helps ensure that all charges are agreed upon and paid in a timely manner, maintaining clear and professional financial transactions with your clients.

To write a travel agency invoice, start with your travel agency’s contact information at the top, followed by the client’s details. List each service provided, such as airline tickets, hotel bookings, and other travel services, along with descriptions, dates, and prices for each. Include any taxes, fees, and additional charges. Clearly state the total amount due, payment terms (due date and accepted payment methods), and include a unique invoice number for tracking and record-keeping purposes. Ensure the invoice is clear and all charges are accurately described to avoid any confusion.

A travel agency invoice template should include the agency’s name and contact information, client’s name and contact details, and a detailed list of travel services provided with corresponding dates and charges. It should outline the costs for each element of the trip, including any taxes and additional fees. The template should also include total costs, payment terms, and a unique invoice number. Optionally, you can add fields for special instructions or additional notes related to the travel arrangements.

Customize a travel agency invoice by adding your agency’s branding, such as a logo and color scheme. Tailor the invoice template to include fields specifically useful for travel services, such as destination, travel dates, types of accommodations, and transportation options. Consider adding sections for advance deposits or cancellation policies. This customization not only enhances the professional appearance of your invoices but also makes them more informative and useful for both your agency and your clients.

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Travel Invoice Template

A Travel Invoice Template is a billing document specifically designed for freelancers and businesses in the travel industry. It details services offered, like travel arrangements or guide services, and presents the costs in an organized manner.

The Travel Invoice Template is a tool designed to simplify the billing process for freelancers and businesses in the travel industry. This template caters to the specific needs of travel-related services, covering details such as destination, transportation, and accommodation costs. By using it, companies of any size and individuals can generate clean, professional invoices quickly and accurately. It is especially useful for SMEs and freelancers aiming for a streamlined, efficient invoicing process.

When drafting a document about the Travel Invoice Template, keep in mind its key use is for travel-related expenses. Precise items like accommodation, transportation, and food costs should be included. Ensure the layout is user-friendly for both the issuer and recipient. Add unique aspects related to travel like destination details and trip duration. The categorization should be done clearly for ease of understanding. Remember, the details in the Travel Invoice Template should convince the client that the charges are fair and justified.

When using the Travel Invoice Template, ensure all travel-related expenses are accurately listed to avoid suspicions of inflated costs. Avoid vague descriptions and always include detailed breakdowns of services rendered. Its crucial to adhere to relevant tax laws and regulations in your region when drafting the invoice. Lastly, the invoice should always include contact information and payment terms to prevent misunderstandings.

The Travel Invoice Template is applicable for services including travel consulting, itinerary planning, airline ticketing, hotel booking, guided tours, transportation services, cultural immersion programs, visa assistance, travel insurance, culinary tours, adventure activities, heritage tours, corporate travel management, cruise vacations, wildlife safari bookings, honeymoon packages, educational tours, medical tourism, ticket upgrades, international roaming services, and translation services. These are integral parts of all travel agencies, tour operators or independent travel consultants offerings.In an increasingly rapid business atmosphere, having an organized and competent billing process is invaluable. At Genio, we offer resources to facilitate your billing process and boost your brand’s professionalism. Our website provides complimentary invoice customization, editing, printing, and downloading.

Make use of our advanced invoice generator to produce free, professional, and compliant invoices. Our impressive collection encompasses over 1200 invoice templates , catering to different business requirements and various industry benchmarks, including a focus on Travel Invoice Templates. Furthermore, our all-inclusive receipt templates and estimate templates allow for accurate fiscal management.

Genio is more than just a resource; it’s an ally in propelling your business’s success. Incorporating our customizable templates into your business operations places emphasis on precision and consistency, saving you time for what truly matters in your business. Tailor your first invoice with Genio and witness an evolution in financial administration.

Travel Invoice Templates

You would also find those fully customizable estimate and receipt templates very useful.

Travel Agency Invoice

Create professional invoices online with free travel agency invoice template

Faster & Simpler Invoicing for Travel Agencies

Spend more time creating travel itineraries and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you really love: making travel easy & enjoyable for your clients. You are a travel agent because you enjoy advising & planning memorable trips, making perfect travel arrangements and booking suitable accommodations. Not because you want to process invoices. U se our free, precise & simple invoice templates to send invoices to your clients that have all the details of the unique work that you’ve done for them. .

Travel Agency Invoice Requirements

How to invoice for travel & vacation services.

Being a travel & tourism agent means carrying out different tasks, from transportation & ticketing to consultation & accommodation. Your clients might not realize how much goes into your work, so make sure to break down your services so clients understand what exactly they are paying for.

As an example, you are responsible to manage a family trip for 10 people. The type of task would be “Travel and Trip Management,” and the tasks would be “making reservations”, “accommodations”, “rentals” & “ticketing”.

It’s a good idea to use a travel & tourism invoice generator and create a list of your most provided services, so you can copy and paste them into your invoice.

Which Travel & Vacation Services Need an Invoice?

Why do you need a travel & vacation agency invoice.

As a travel agency/agent or a virtual assistant making travel arrangements & flight bookings, an invoice can get you paid for all the unique services you provide. Other benefits include:

✔ Find income information when it’s time to file taxes. ✔ Keep track of the different services that you offer. ✔ Stay in control of your client accounts. ✔ Always know when payments are due or overdue. ✔ Make it simple to follow up on late payments. ✔ Monitor your travel & tourism business’ growth. ✔ Keep book-keeping in-house for longer. ✔ Show tax authorities that you are organized and reliable.

When is the Right Time to send an Invoice?

If you’re a travel & tourism agent or agency, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.

Some companies have a fixed day of the month when they make their international payments , so send in your invoice a few days in advance.

Travel Agency Invoicing Best Practices

Making travel arrangements comes easy, but invoicing for travel & tourism services leaves you stumped. Here’s a list of travel agency invoicing best practices to make things easier:

✔Accept as many payment methods as possible, especially electronic transactions. ✔Include multiple ways for your client to contact you, in case they have a question. ✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client. ✔Use a free travel agency invoice template to make your invoice look professional and easy to read. ✔List special costs like late fees, and taxes like sales tax, separately. ✔Keep a copy of every invoice for your own records, so that you can track when payment is due. ✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.

What Types of Invoices are there?

There’s more than one kind of invoice for travel & tourism services, so choose the right kind for your situation.

Professional Templates

Choose a profession to generate an invoice with relevant sample items.

Tax Templates

Choose a tax region to generate a template with the taxes from that region already set.

Commercial, Business, or Ecommerce Templates

Choose a commercial or business document to generate a template with relevant sample items.

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Home » Invoice Templates » 7+ Free Travel Agency Invoice Templates & Samples (Excel / Word / PDF)

Invoice Templates

7+ free travel agency invoice templates & samples (excel / word / pdf).

If you’re running a travel agency, you must use a travel agency invoice template to create professionally-looking invoices for your clients. This tool streamlines the invoicing process and makes timely payments from clients.

Once you have downloaded the template, you just need to customize it with your travel agency’s branding and logo. For accurate invoices, it calculates totals, taxes, and discounts automatically.

Furthermore, travel agencies are now giving up the old manual ways to enter data and save the records. The travel agency invoice template helps tourist travelers and travel agencies uphold records and automatically generate receipts for the travelers. Travel agencies efficiently invoice their customers individually and maintain their records. These have included all the relevant details for the travel like the name of the traveler and travel agencies, the details of the endpoints, expenses, hoteling, food expenses, hostel expenses, etc. The General sales tax GST is also a part of the invoice that makes it easier for customers and agencies to do calculations.

Table of Contents

The benefits of a travel agency invoice template:

The travel agency invoice template provides various benefits to travel agencies;

It provides a pre-designed template that contains all pertinent information like booking fees, transportation costs, and more. Thus, it streamlines the invoicing process and saves you time.
The template enables you to create well-structured and visually appealing invoices that enhance professionalism and credibility.
This document contains a detailed breakdown of charges for easy reference which makes sure accuracy and transparency.
The travel agency invoice template specifies payment terms and methods which facilitates timely payments.
It provides clear and organized documentation of travel expenses which help to improve customer satisfaction.

Sample of Travel Agency Form Template PDF

Travel Agency GST Invoice Format in Excel

Travel Agency Bill Format

Tours and Travels Bill Format in MS excel

Travel Service Invoice Template

Travel Agent Commission Invoice Template

Time and Material Invoice Form

Air Travel Agency Invoice Template

How to fill out a travel agency invoice template?

Let us discuss step-by-step how to fill out a travel agency invoice;

Input your travel agency information

First, you need to enter the name, address, contact information, and logo of your travel agency into the invoice template. This will give your travel agency invoice a professional look.

Enter client details

In the next step, enter the name, address, and contact details of the client. You should always ensure that your invoice is addressed to the right client so that they can easily identify their invoice.

Mention the services provided

Specify the services you provided to the client including a description, quantity, and price for each service. The type of services may include flight bookings, hotel reservations , tour packages, etc.

Calculate the total amount due

Add up the prices of all the services provided to calculate the total amount due. This way, your clients clearly understand the total cost of their travel arrangements.

Include payment terms

To ensure a smooth payment process, mention the payment terms as well as the due date and accepted payment methods.

Review and send the invoice

Review the invoice and double-check all the details to ensure accuracy and professionalism. This may include the client’s details, services provided, and the total amount due. Send the invoice to the client after your satisfaction.

Track payment and follow up

For each invoice, keep track of the payment status and follow up with clients as required. This will help the travel agency maintain a healthy cash flow . In addition, it also ensures that you will receive payments in a specified time.

A travel agency invoice is a document that serves as proof of financial transactions between a travel agent and their clients. It contains all the details about the travel services provided.

The important elements to include in a travel agency invoice are; 1- The travel agency details 2- Client’s information 3- Travel itinerary 4- Booking dates 5- Costs and payment terms

Invoice Template For Travel Agency

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Travel agencies know that creating and managing invoices can be a time-consuming and tedious task. That's why ClickUp's Invoice Template for Travel Agencies is a game-changer!

With this template, you can effortlessly generate professional-looking invoices for your clients, including all the necessary details such as booking fees, transportation costs, accommodation charges, and more.

Here's why you'll love our Invoice Template:

Easily customize the template with your agency's branding and logo
Automatically calculate totals, taxes, and discounts for accurate invoices
Streamline the invoicing process and ensure timely payments from clients

Say goodbye to manual invoicing and hello to efficiency and professionalism. Try ClickUp's Invoice Template for Travel Agencies today and take your invoicing game to the next level!

Invoice Template For Travel Agency Benefits

An invoice template for a travel agency offers several benefits, including:

Streamlining the invoicing process and saving time by providing a pre-designed template that includes all necessary information
Enhancing professionalism and credibility by issuing well-structured and visually appealing invoices
Ensuring accuracy and transparency by including detailed breakdowns of charges for easy reference
Facilitating timely payments by clearly outlining payment terms and methods
Improving customer satisfaction by providing clear and organized documentation of travel expenses.

Main Elements of Travel Agency Invoice Template

ClickUp’s Invoice Template for Travel Agency is the perfect solution to easily manage and track your agency's invoices. Here are the main elements of this template:

Custom Statuses: Keep track of the progress of each invoice with statuses like Open and Complete.
Custom Fields: Utilize 8 different custom fields such as Amount, Contact, Email, Payment Type, Rate, Client, Notes, and Hours to input and organize all relevant invoice details.
Custom Views: Access 6 different views like the Calendar View to visualize due dates, the Paid Income View to track income, and the Invoice by Client View to easily manage invoices for each client.
Invoice Templates: Choose from a variety of pre-designed invoice templates to create professional-looking invoices that can be customized with your agency's branding.
Communication: Communicate with clients directly through the Email integration to send invoices and receive payment confirmations.
Reporting: Generate reports and track financial data with ClickUp's robust reporting and analytics tools.

With ClickUp's Invoice Template for Travel Agency, you'll streamline your invoicing process and ensure accurate and timely payment for your agency's services.

How To Use Invoice Template For Travel Agency

If you're a travel agency looking to streamline your invoicing process, follow these steps to effectively use the Invoice Template for Travel Agency in ClickUp:

1. Enter your travel agency's details

Start by entering your travel agency's name, address, contact information, and logo into the invoice template. This will give the invoice a professional and personalized touch.

Use custom fields in ClickUp to add your travel agency's details to the invoice template.

2. Add client information

Next, input the client's name, address, and contact information. This ensures that the invoice is addressed to the correct client and makes it easy for them to identify the invoice.

Create a table in ClickUp to fill in the client information for each invoice.

3. Include services provided

List the services you provided to the client, such as flight bookings, hotel reservations, tour packages, or any other travel-related services. Be sure to include a description, quantity, and price for each service.

Use the Table view in ClickUp to create a detailed list of services and their corresponding prices.

4. Calculate total amount due

Calculate the total amount due by adding up the prices of all the services provided. This will give the client a clear understanding of the total cost of their travel arrangements.

Create formulas in ClickUp to automatically calculate the total amount due based on the individual service prices.

5. Specify payment terms

Specify the payment terms, including the due date and accepted payment methods. This helps set expectations with your clients and ensures a smooth payment process.

Use custom fields in ClickUp to add payment terms and due dates to the invoice template.

6. Review and send the invoice

Review the invoice to ensure accuracy and professionalism. Double-check all the information, including the client's details, services provided, and total amount due. Once you're satisfied, send the invoice to the client.

Use the Email integration in ClickUp to send the invoice directly from the platform.

7. Track payment and follow up

Keep track of the payment status for each invoice and follow up with clients as needed. This ensures that you receive payment in a timely manner and helps maintain a healthy cash flow for your travel agency.

Create recurring tasks in ClickUp to remind yourself to track payments and follow up with clients on unpaid invoices.

By following these steps and utilizing ClickUp's features, you can easily create and manage professional invoices for your travel agency, saving time and ensuring a smooth invoicing process.

Get Started with ClickUp’s Invoice Template For Travel Agency

Travel agencies can use this Invoice Template to streamline their billing process and ensure accurate and professional-looking invoices for their clients.

First, hit "Add Template" to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you'd like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to manage your invoices:

Use the Calendar View to get an overview of all your invoices and their due dates
The Paid Income View will help you keep track of all the invoices that have been paid
Use the All Invoices View to see a comprehensive list of all your invoices, including their status and amount
The Invoice Due Date View will help you prioritize your invoices based on their due dates
Use the Invoice by Client View to see all the invoices associated with each client
The Invoices Template Guide View will provide you with a step-by-step guide on how to use the template effectively

Organize your invoices with two different statuses: Open and Complete, to keep track of their progress

Utilize the eight custom fields, including Amount, Contact, Email, Payment Type, Rate, Client, Notes, and Hours, to input relevant information for each invoice
Update statuses and custom fields as you progress through the billing process to keep clients informed and ensure accurate records.
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Travel Agency Invoice Template

Free Invoice template for Travel Agency businesses

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* Antbill invoice templates can be downloaded, modified and used for free (attribution is appreciated!) for both commercial and no-commercial purposes.

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If you just starting your Travel Agency business and new to billing, this professional looking Travel Agency invoice template is perfect for you. It has a beautiful design and covers all the important fields an typical travel agency invoice requires.

From ticket booking, hotel booking to tour packages, to get paid on time for the products and services offered is a key success factor for your Travel Agency business.

It is vital for a Travel Agency business have an effective invoicing process to keep its cash flow healthy. Check out our comprehensive invoice guide to learn more about the invoicing best practices.

For those more established travel agency businesses, check out choose the right invoicing tool section of our invoice guide to for a more robust billing process.

Downloadable Free Travel Agency Invoice Templates

Template - professional.

Template - Modern

Free Travel Agency Invoice Generator

Theme - modern.

Theme - Classic

Travel Agency Invoice Template - classic

Theme - Professional

Products and Services to issue invoice for Travel Agency business

A typical travel agency business may issue invoices for some of the product and services listed below:

Ticket Booking: Booking tickets for flights, trains, buses, and other transportation services for customers, such as searching for the best fares, applying discount codes, and processing payments securely.
Hotel Booking: Booking hotels and other accommodation services for customers, such as searching for the best deals, making reservations, and confirming availability.
Tour Packages: Designing and selling tour packages to customers, such as creating itineraries, arranging transportation, and providing travel guides and maps.
Cruise Booking: Booking cruise packages for customers, such as selecting the best ships, arranging onboard activities, and offering discounts for group bookings.
Car Rental: Renting cars for customers, such as searching for the best deals, arranging pick-up and drop-off times, and offering additional services such as insurance and GPS.
Visa and Passport Assistance: Providing assistance to customers with visa and passport applications, such as helping with paperwork, providing advice, and offering expedited services.
Travel Insurance: Providing travel insurance services to customers, such as comparing plans, selecting coverage, and filing claims in case of emergencies.
Travel Consultation: Providing travel consultation services to customers, such as offering advice on destinations, recommending activities, and providing budgeting tips.
Travel Photography: Providing photography services to customers, such as taking pictures of destinations, editing photos, and preparing them for printing or digital sharing.
Airport Services: Providing airport services to customers, such as arranging pick-up and drop-off times, assisting with check-in and baggage claim, and offering VIP services.

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Construction

Building Inspection
Equipment Rental
Child Care Services
Tutoring Services
Collection Agency
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Travel Invoice

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A travel invoice, while not technically a binding legal document, is one of the most important documents your company will ever create. It directly affects when you get paid and on what ter ms those payments are made.

We have provided some travel invoice templates and examples below that you can download and use as reference.

Elements of a Good Travel Invoice

Below are eight essential elements you must include to create an invoice that is both professional and effective.

1. Company Information: If you are the payer, you want to be sure that your company’s legal name, business address, business phone number, and fax number are listed accurately and included near the top and bottom of the invoice. If you are the payee, you want to be sure to include the same information at the top and bottom of the invoice as well. You want to be sure to differentiate which company is the payer and which one is the payee by labeling each.

2. Header: This may seem blindingly obvious, but be sure to label your document as an invoice in the header. This way, you minimize any confusion about what the document is, especially if it’s part of a pile of otherwise indistinguishable papers.

3. Date, Invoice Number, and Unique Identifier: Along with each company’s respective payer and payee information, you’ll want to include the date on which the invoice is issued and an invoice number or another unique identifier. You can structure your ID based on any system or stylistic preference, whether it’s a simple file number, unique billing code or date-based purchased order number.

4. List of Goods and Services: This section of the invoice can be as detailed or generic as you like. The most important parts of the listing include name of the good or service provided, date the good or service was provided, the rate for the good or service provided, and the quantity of the good or service provided.

5. Terms: Terms of payment are incredibly important on an invoice. Standard payment terms will vary based on your industry, your company’s preference, and, perhaps most importantly, your relationship with the client. It’s also important to make mention of the penalties if these terms are not met. This could include a late fee or an additional percentage of the total bill.

6. Itemized Fees: If there are any taxes, handling fees, or other charges that need to be levied, each of these should be listed as a separate line item. This is important for some organizations that need to apply these different fees to different budgets for their internal books to balance.

7. Total Amount Due: While it may seem trivial, it’s worth mentioning. Make sure that the total amount due is prominently displayed on the invoice.

8. Add-Ons: While the previous seven items are really important to include on an invoice, there are a few other elements you can include if you choose, such as message field (can be used to say thank you to a client or make reference to something unique to the project) and tax identification number.

15+ Travel Invoice Templates

Travel invoice template.

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Tours and Travels Invoice Format

Simple Tips for an Excellent Travel Invoice

Late payments, or missing ones, are not only frustrating but also potentially ruinous to business relationships, but that doesn’t have to be the case all the time. Here are a few helpful tips for getting your invoices paid on time.

Be polite: It’s quite often the simplest things that make an impact. Small phrases like “please pay your invoice within” and “thank you for your business” can make a big difference. Not only does politeness tend to get you paid faster, but it can also increase the percentage of invoices paid by over five percent.
Be specific: Specific phrases like “please pay within 21 days” means the invoice is paid faster than when the more cryptic phrases are used, such as “payment terms: net 30 or pay upon receipt . “ Providing a specific time frame is more human and focuses the client’s mind.
Use interest on late payment: Unsurprisingly, threatening clients with interest on late payments gets your invoices paid slower, but it does mean a higher percentage of invoices are paid. So whether you apply interest to late invoices depends on your specific business needs.
Offer incentives: Rather than interest, why not positively reinforce the importance of speedy invoice payment ? Offer discounts to those clients who pay within a set time limit. For example, offer a reduction of five percent if they pay the invoice within five business days of issue.
Provide multiple payment methods: If your clients have various options for payment—PayPal, credit and debit card, cheque, bank transfer, etc.—they’ll be more likely to pay faster, particularly online.

How to Create a Travel Invoice on Microsoft Word

Microsoft Word provides templates for invoice sheets that you customize to suit your business needs. Below are the steps you can follow to create a travel invoice using one of these said templates.

1. Click File on the command ribbon and then click New. Enter “invoice” in the “Search for online templates” field and then press “Enter” to bring up the gallery of invoice thumbnails.

2. Select the preferred template thumbnail to enlarge it in a preview window. Click “Create” to copy the invoice template into a new Word document.

3. Click the preferred field to update the data. For example, click “[Name]” and then enter your customer’s name.

4. Edit the template with commands on the Word ribbon and the Table Tools ribbon. For example, click the “Design” tab on the Table Tools ribbon to view options in the Table Style Options or Table Styles group. The Table Styles group features a gallery of tables in different colors. Mouse over a thumbnail to preview the effect on the template and then click to update the color of your invoice.

5. Save this Word document with a new file name.

Tip: If you are emailing this invoice to your client, save this Word invoice as a PDF, and then attach the PDF to your email message. Click the “Save as Type” drop-down list on the Save As dialog box, and click “PDF,” then click “Save.”

Types of Invoices

There are various industries in a country, and each one of these industry has a different demand, which is why there are also several types of invoices.

1. Standard Invoice: This is a basic format for an invoice and can be used in the same format for different business transactions. This type of invoice consists of all the basic information that is to be included in any invoice such as the unique invoice number, name of the seller, the company’s name, address, contact details, the name of the buyer, address, items purchased, total costs etc. This format of an invoice is used by multiple industries such as the retail industry, agriculture industry, wholesale trade industry, etc. We come across such as invoice almost every day and this is the type of invoice that comes to the mind immediately when we imagine one.

2. Commercial Invoice: Unlike an everyday invoice that we receive from the nearby department store to the bookstore, a commercial invoice is a special invoice designed for documentation of any foreign trade such as the shipment of machine parts from one country to another. It is used for customs declaration when the product is crossing international borders. It includes the name and address of both the seller and the buyer, items being sold, the cost of items and amount of tax payable.

3. Progress Invoice: This kind of invoice is commonly used in works that stretch over a long period. It is most commonly used in the construction industry as this is one industry which not only takes a lot of time for each project but also is very expensive. Contractors send progress invoice or bills from time to time showing the progress of the work and quoting the amount required to be paid to them because they have to pay the employees working for them and also cover the expenses made during the present construction work.

4. Timesheet: This is a special kind of invoice that is preferred by professionals whose services are evaluated on the basis of the time for which the service is being provided. Such invoices are usually provided by consultants, psychotherapists, lawyers, tuition teachers, and mostly by all the professionals whose services are more intellectual than technical. But often employment of laborers is conducted on the basis of time. Such invoices typically mention time in place of the product.

5. Utility Invoice: We hardly ever think of the electric bill or a bill for the telephone, cable, internet usage, gas as a particular kind of invoice but that is what it is. It shows the amount payable on the usage of electricity or how much you owe to your internet connection provider for availing their services. Utility invoices differ from other invoices as it mentions a due date, the amount of penalty payable after the due date, the billing period, and other messages. Related to this would be a service invoice .

Travel Invoice FAQs

What is an itemized invoice.

An itemized bill is a piece of paper that you are given before you pay for goods or services, listing the cost of each item purchased rather than just the total cost. You should always request an itemized bill.

What is a PO number on an invoice?

A purchase order is a document generated by the buyer in order to authorize a purchase transaction. A PO number uniquely identifies a purchase order and is generally defined by the buyer. The buyer will match the PO number in the invoice to the purchase order.

How do invoices work?

Running a business requires you to collect payments from your customers for products or services rendered. When you charge by invoice, you are billing your customers for their purchases. You can request payment when the customers receive the goods or services or allow them to pay their bill at a later date.

What is an itemized medical bill?

An itemized bill is a detailed billing ledger that a provider can give you, which lists all of the services you received during the visit, the ad includes the procedure and diagnosis.

We hope this article can help you make your own travel invoice.

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Invoicing Software for Travel and Tourism Industry

Get busy giving your customers the wonderful travel experience they signed up for. Do what you do best and let Zoho Invoice take care of your invoicing.

Zoho Invoice for Travel & Tourism Industry

Detailed trip estimate

Create an estimate for a tour package and send it to your customers for approval. Add descriptions, discounts, terms, and conditions to your estimate and convert it to an invoice with just a click.

First-class invoicing

With Zoho Invoice, creating an invoice just takes a few clicks. Whether you are managing a trip or on a trip yourself, send invoices instantly, no matter where you are. Craft and send invoices in just a few minutes, and use the hours you saved to make your customer's trips unforgettable.

Theme park of invoice templates

Enhance the look and feel of your invoices with Zoho's customizable templates. Zoho Invoice gives you complete freedom over your templates, so you can add a personal touch to your invoices.

Gateway to faster online payments

Get paid faster than ever with Zoho Invoice and the payment gateway of your choice. We are integrated with over 7 payment gateways, making online payments a breeze. Experience getting paid online, on time.

Your expense tracking agent

Incurred an expense for a trip you are managing? Keep track of your expenses with less worry. Take pictures of your receipts as you get them, upload them in Zoho Invoice, and you're ready to bill the customer for your expenses.

International customers? No problemo.

Already impressed your clients by offering support and services in their language? It's time to invoice them in their language as well. Zoho Invoice offers multi lingual support, helping you impress your customers further.

Here are some more reasons why people love using Zoho Invoice:

Stellar support

Having trouble figuring out a step or two? Talk to our support team through e-mail or chat and get all your queries answered. You care about your business, so we do too.

Zoho eco system

As your business grows, add more of Zoho's 30+ apps to help you manage and run your business from wherever you are.

Mobile invoicing app

Enjoy uninterrupted access to your invoice data wherever you are. Carry your invoicing partner in your pocket with Zoho Invoice mobile apps.

Make your invoices reflect your brand with our ready-to-use gallery of customizable invoice templates.

Go international. Go Zoho Invoice.

Frequently asked questions.

How do I record advance payments?

To record advance payements, sign in to your Zoho Invoice account and go to Reatiner Invoices. Click on new and enter the details and hit save.

I provide discounts at invoice level. How do I record it?

With Zoho Invoice, you can provide discounts at item level and invoice level. To provide discounts at invoice level, go to Preferences under Settings. From General settings, navigate to Discounts and choose your preference.

How can I add new categories under expense?

You can add new categories under expense by going to Expense Category under Settings. Click on New Category and add the required category.

How do I assign invoice templates to my contacts?

To assign a specific template to a contact, go to Contacts module and choose the customer. Click on More and choose Associate Template from the drop down and assign the template.

How can I add additional fields to my invoice?

You can add additional fields or custom fields to your invoices by going to Preferences under Settings and navigating to Invoices. Click on Custom Fields and then select 'New Custom Field'. Enter the name of the field, choose the data type and hit save.

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Invoice Templates

14+ travel invoice templates – docs, pdf, word.

For those who are in the business of travel agencies or travel coordinators, you will need a good travel invoice for showing your clients the bill they must pay in order for them to travel smoothly and enjoy every moment of their free time wandering all around the world. By looking at general invoice template this agencies can total all the expenses that are to be paid by their customers. You may also see invoice samples .

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Travel Invoice Template

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Travel and Tourism Invoice Template

Travel Service Invoice Template

Simple Travel Agency Invoice Template

Free Travel Agency Invoice Template

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Tours and Travels Invoice Template

Sample Travel Invoice Template

Business Travel Invoice Template

Printable Travel Invoice Template

Travel Invoice Template Free Download

Travel Agent Invoice Sample

Sample Travel Agency Forms Templates

Travel Agency Invoice Form

Travel Services Invoice Template

Travel Agency Invoice Templates

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Word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates.

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Travel Package Invoice Template
Travel Package Invoice Template. Bill your clients in a professional manner using this travel-themed invoice template. Send a comprehensive bill to your clients by breaking down all relevant costs and ensure that you get paid on time with the help of this travel-themed invoice template. It features elegant colors, fonts and a large colorful ...
USA Travel and Tourism Invoice Template
Select. $10.00. Thanks for letting us serve you! Generate, customize, send, print, and download our Travel and Tourism Invoice Template | Free Invoice Template. Tailor invoices to your business needs and manage payments with ease.
Travel Agency Invoice Templates (Word, Excel, PDF)
Create Your First Invoice. 1. Invoice Details. 2. Design & Share (optional) Free Word, Excel and PDF invoice templates by Refrens. Yes, you can add a logo to the invoice and can also change the color of your invoice template, matching your logo. Yes, Refrens invoice templates are customizable.
Free Invoice Template for Travel and Tourism Services
Travel and tourism can encompass a wide variety of services, from flight and hotel bookings to tour packages and transportation. Whether you're organizing trips or working as a travel agent, invoice templates for the travel and tourism industry makes it easy to bill clients for different services. Looking for more invoice template options?
Tour Package Invoice Template
Tour Package Invoice Template. Download this Tour Package Invoice Template Design in Excel, Google Sheets Format. Easily Editable, Printable, Downloadable. Elevate your tour package business with our specialized Tour Package Invoice Template. Streamline invoicing with precision, offering clients professional, customizable bills.
Travel & Tour Operator Invoicing Templates
Create Beautiful Invoicing for your Travel & Tourism Business. Invoice Ninja invoices are completely customizable. Impress your customers with professional-looking invoices that can be sent right away from your preferred email platform. We know that as a travel and tourism operator, you can work from anywhere thanks to the internet.
26+ Travel Invoice Templates
Details. File Format. DOC. Size: 39.2 KB. Download Now. The travel agency invoice template is a small and simple invoice pdf that stores the information on the company, the invoice number, the customer details, the deposit, total amount, destination, and the number of travelers. You may also see Free Invoice Templates.
Free Travel Agency Invoice Templates
Time-Saving: Travel agency invoice templates streamline the billing process by providing pre-formatted fields. This eliminates the need to create invoices from scratch for each client. By leveraging a template, you can improve efficiency, accuracy, and professionalism in your billing processes while maintaining organized financial records.
Tour and Travel Invoice Template
Instantly Download Tour and Travel Invoice Template, Sample & Example in PDF, Microsoft Word (DOC), Microsoft Excel (XLS), Adobe Photoshop (PSD), Apple Pages, Apple Numbers, Adobe Illustrator (AI) Format. Available in A4 & US Sizes. Quickly Customize. Easily Editable & Printable.
Travel Invoice Template: Download, create, customize, print
The Travel Invoice Template is a tool designed to simplify the billing process for freelancers and businesses in the travel industry. This template caters to the specific needs of travel-related services, covering details such as destination, transportation, and accommodation costs. By using it, companies of any size and individuals can ...
Travel Agency Invoice Template
Travel Agency Invoice Requirements. Unique invoice number. A payment due date. The total price for the project. Your name, business name, and contact details. The client's business name and contact details. Details of any discounts, on a separate line. The invoice date, which is the date when you send the invoice.
Travel Invoice Template
1. On the top left of the template add name of your travel service, address & contact information. 2. You can keep the default label of the document as "invoice" or change it to "tax-invoice". 3. By default invoice date would be current date. You can keep the date as is or choose a different date. 4.
7+ Free Travel Agency Invoice Templates & Samples (Excel / Word / PDF)
The important elements to include in a travel agency invoice are; 1- The travel agency details. 2- Client's information. 3- Travel itinerary. 4- Booking dates. 5- Costs and payment terms. Sharing is caring! Invoice Templates permalink. A travel agency invoice template is an efficient tool used by travel agencies to create professionally ...
Tour Package Bill Format Free Download
Free Professional Tour Package Invoice Templates. Download the professional free Tour Package Bill Format, and make customization according to your requirements at zero cost. Customize Invoice. Tour Package Bill Format - 01. Word. Docs. Sheets. Excel. PDF.
Invoice Template For Travel Agency
Start by entering your travel agency's name, address, contact information, and logo into the invoice template. This will give the invoice a professional and personalized touch. Use custom fields in ClickUp to add your travel agency's details to the invoice template. 2. Add client information.
13+ Travel Invoice Templates
3. List of Goods and Services: This is the part of the travel invoice that can either be as detailed or as generic as you wish or as the business needs. Don't forget to include the most important details: Name of the service provided. Date the service was provided or requested (for reservations) Price of the service/amenities/tickets.
Free Travel Agency Invoice Templates
Create and Manage Invoice Online. Saving time for things that matters most for your travel agency business, signup for free. If you just starting your Travel Agency business and new to billing, this professional looking Travel Agency invoice template is perfect for you. It has a beautiful design and covers all the important fields an typical ...
Travel Invoice
Click File on the command ribbon and then click New. Enter "invoice" in the "Search for online templates" field and then press "Enter" to bring up the gallery of invoice thumbnails. 2. Select the preferred template thumbnail to enlarge it in a preview window. Click "Create" to copy the invoice template into a new Word document.
Tour Guide Invoice Template
Download the Tour Guide invoice template from Billed for free. Add your business name and basic contact details. Add your business logo in different fonts and colors. Add your client's name and contact details. Add the invoice issuance date. Add the payment due date. Enter the unique invoice number.
12+ Travel Invoice Templates
This is a simple, well-organized and attractive travel invoice template specially designed for travel agencies and companies that offer tour packages to customers. The layout allows you to add multiple package deals, state the terms of the agreement, mention the mode of payment, insert tables and list, change the color and font, highlight a section of the content, add images and a do a lot more.
Invoicing Software for Travel and Tourism Industry
First-class invoicing . With Zoho Invoice, creating an invoice just takes a few clicks. Whether you are managing a trip or on a trip yourself, send invoices instantly, no matter where you are. Craft and send invoices in just a few minutes, and use the hours you saved to make your customer's trips unforgettable. Create invoices instantly.
14+ Travel Invoice Templates
Download Now. This travel invoice template comes up with an elaborate structure where you have all the important parameters of a proper invoice like date, region of departure, time, area of arrival, means of transport, amount etc. Download Now. This travel agent invoice sample begins with details on your reservation on the left and details of ...

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Travel Agency Invoice Templates (Word, Excel, PDF)

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Free Word, Excel and PDF invoice templates by Refrens

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Travel and Tourism Invoice Template

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Frequently Asked Questions

Which invoice template formats should I use?

How do I make an invoice for my small business?

Which are the best invoice templates?

How do I start invoicing online?

How do my clients pay their invoices online?

How do I upload my company logo on invoices?

How do I customize my invoice template design?

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Additional Users Activity Notification Settings

Client-Portal & Vendor Document Upload

Additional Users & Set Permissions

Banking Integration

Custom Domain "Billing.YourCompany.com"

Attach 3rd Party Files to Invoices & Expenses

Custom Client-Portal Subdomain

Storefront Functionality

Custom Reminder Emails

Custom Invoice Email Design

​Set​ a ‘BCC’ Address for Invoice & Quote Emails

Custom Invoice & Quote Number Sequencing

Automatic Late Fees on Unpaid Invoices

Create Reports, Accounts Aging & Client Statements

Enable Invoice Approval Checkbox or Client Signature

Customize Email Subjects & Body Text

Fully Customizable Invoice Template Designs

Set a ‘BCC’ Address for Invoice & Quote Emails

Enable/Disable Recurring When Cloning

Multiple Currencies & Languages